Exhibition Invigilator

Job Description

It All Adds Up: Global Discoveries in Maths



It All Adds Up: Global Discoveries in Maths is a collaboration between King's College London mathematicians and an artist, housed within the Arcade at Bush House. This unique showcase transcends borders, spotlighting the latest mathematical breakthroughs worldwide. Journey through interactive displays, playful experiences, and insightful narratives, celebrating math's universal language. From ancient Mesopotamia to contemporary academia, explore diverse mathematical innovations that shape our world. Encounter the contributions of luminaries like al-Khwarizmi, Euclid, Emmy Noether, and Alan Turing. Delve into ancient techniques and contemporary research, revealing the boundless creativity of the human mind.


This exhibition will be a space for discovery and education and will run from 4 – 26 June, during which we will have several school groups visiting. The shifts will be from 10:00 – 14:00 and 14:00 – 18:00.



Key Tasks 

  • Complete the training for the role;

  • Switching the AV on and off, report any faults;

  • Ability to reset digital works independently if needed (training will be given);

  • Inform visitors about exhibition/events and encourage participation with exhibits;

  • Ensuring school groups and all visitors are respectful of the artwork;

  • Tidying and ensuring the exhibition is returned to the original layout, e.g. number cards placed back in order and interactive elements tidied;

  • Represent King’s College London during the exhibition being the first port of call for questions from the public, handing out promotional material (if available) and providing excellent customer service to visitors;

  • Be comfortable approaching and interacting with the public and school groups;

  • Approach members of the public/visitors to undertake a digital questionnaire;

  • Encourage people to follow @CulturalKings

  • Be friendly, welcoming, knowledgeable and communicate effectively with visitors answering any queries or concerns politely and signposting to various points locally including public toilet facilities;

  • Flag unexpected emergencies to duty staff and help to guide and evacuate people to a safe place;

  • Keep vigilant for any strange behaviour and reports from the public inform event staff/security asap.  







Essential Criteria  

  • Excellent customer service skills and experience  

  • Excellent communication skills  

  • Confident approaching members of the public  

  • Punctual  

  • Flexible approach to duties  

  • Ability to be proactive and motivated during quiet periods  

  • Awareness of Health and Safety procedures 



Desirable Criteria  

  • Experience working in the arts/museum environment

  • Available for at least 8 shifts.

  • Front of house experience. 

  • An interest in art and mathematics   

  • Experience in education role



Only for pre-agreed student hosts.


Only for pre-agreed student hosts.


Only for pre-agreed student hosts.

Launched in 2022, the King's Institute for Artificial Intelligence is dedicated to establishing a coherent and prominent presence for AI at King's College London. Our immediate aims include fostering networking and collaboration across the King's AI community, as well as serving as a central point of coordination for both internal initiatives and external partnerships. In pursuit of these objectives, the Institute is seeking to appoint a Part-Time External Engagement Projects Officer to advance various initiatives focused on enhancing our external visibility and engagement. 

Job Title: Part-Time External Engagement Projects Officer 

Number of Hours: Up to 30 hours over 3 weeks (in the first instance) 

Available from: June 24, 2024 

Interview date: Friday 14 June  



  • Completion or near-completion of an undergraduate degree, preferably in AI, Computer Science, or a related field or equivalent experience.  


  • Strong interest in AI and a solid understanding of its key subfields. 

  • Proficiency in Microsoft Office Suite, including Word, Excel, and SharePoint. 

  • Excellent oral and written communication skills, with the ability to convey complex ideas effectively. 

  • Highly organised with strong attention to detail and the ability to work independently and collaboratively within a team. 


  • Having or pursuing a postgraduate qualification in a related field. 

  • Working knowledge or experience of working in the context of industry partnerships with universities. 



Key Responsibilities: 

  • Reporting to the Turing Partnership Manager, and working closely with the Communications and Engagement Manager, support and assist with a variety of tasks which will increase the Institute’s ability to engage with industry and external partners. Examples might include (but are not limited to): 

  • Compiling a directory of local startups and SMEs with a focus on AI, including researching existing initiatives and establishing a system for information management. 

  • Utilize existing internal mapping data to create a directory of AI experts at King’s, showcasing their locations and areas of expertise. 

  • Revising existing mapping surveys to better suit the Institute’s objectives to map AI expertise at King’s. 

  • Collaborate with the Communications and Engagement Manager and the Turing Partnership Manager to revise the external-facing website as needed. 

  • Undertake reasonable duties and tasks as required by the Turing Partnership Manager. 

This role will be working in a fast-paced team, supporting the delivery of the King's Education Awards 2024. The awards will take place on the Strand Campus on Thursday 13 June 2024 from 4-8pm, so applicants must ensure they are available to be on campus on this date and time for the event. 

Please note: the maximum number of hours that a student can work per week is 20 hours. The number depends on external regulations governing working for international students as well as university regulations around working while studying. If you hold another role, please ensure the hours from this role combined with the hours from any other roles held do not exceed 20 hours per week.  


For the King’s Education Awards 2024, you will primarily be based at the mug collection table where nominees will arrive to collect their mugs which will require you to:

  • Organise the mug collection station at the direction of the project manager 

  • Greet colleagues upon arrival and find their name in the alphabetical list of labels 

  • Once found, stick the label to an individually boxed mug and tick them off the list 

  • At the end of the event, return the ticked off list and labels to the event manager and repack any unclaimed mugs back into the large delivery boxes 

We are expecting around 120 attendees so this operation must run smoothly, efficiently and most importantly, must not disrupt the flow of the celebration. You may be required to assist during other parts of the event (including setting up and clearing away), at the discretion of the event manager.

Please note, the dress code for the event is smart casual. 

Interested applicants should possess the following skills and apply by submitting a CV:

  • Excellent verbal communication skills   

  • An eye for detail  

  • Ability to manage a busy workload while remaining calm and displaying tact at all times   

  • Some previous experience in supporting large-scale events.  

The successful applicant will be contacted by email by Tuesday 11 June 2024 at the latest.


Not applicable


Not applicable