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Administrative Support Assistant

 

Job Description

King's Climate & Sustainability Team is advertising for an Admin Assistant to support King’s at COP29. King’s College London is officially admitted as a non-governmental organisation (NGO) Observer to COP negotiations and is eligible to nominate delegates to attend the Intersessional meetings and COPs. King’s Climate & Sustainability Team coordinate the process for the whole university.



The main responsibility will be to provide administrative support for the selection and pre-event training of the King’s delegation. Tasks will include:




  • collate applications and prepare papers for the Selection Panel

  • coordinate and send out applicant responses – unsuccessful and successful

  • manage and maintain communication with nominees

  • manage information and registrations on the UN registration system, including keeping up to date with new information about COP29 as it becomes available, updating nominees, inputting and submitting nominee information

  • organise agenda and contribute to development of materials for pre-event training



This work will give the opportunity to put into practice / develop further knowledge on the background, structure and processes of the COP negotiations and the role research plays, and to build professional networks with others across the university working in climate related research. It will also provide the opportunity to deliver key sessions in the pre-event training about UN and COP processes.



The contract is for around 50 hours of work between July and November. We expect there to be busier periods of 4-5 hours a week between 8 July and 5 August and in the lead-up to COP in late Oct/Nov, when the role holder must be available, but in the quieter periods we expect there to be around 1-2 hours a week of work.



It is likely to be particularly suitable for a PhD student studying a climate-related discipline.



Please apply by 10am on Thursday 27 June.



Qualifications

N/a



Skills

Knowledge of COP processes



Understanding of climate related topics



IT literate



Good verbal and written communication skills



Flexibility

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Reporting to Dr Eddy Tam, Lecturer in Economics King's Business School. The role is primarily focussed on digitizing research data (census tables) from scanned images (using computer software and data entry work)



Qualifications

NONE



Skills

Current undergraduate student who has received some statistics training.  A copy of an up to date CV should accompany your application.

Vital Signs: Another World is Possible is a season of public programming at Science Gallery London exploring the connection between human and planetary health. We are evaluating the season to understand its impact on audiences and the collaborators who contributed towards it. Questions we are exploring include: who was the exhibition audience and how did they find out about it; what did audiences learn; did audiences connect the exhibition with King's research; and did the programming shift how audience think about climate emergency?

We require an evaluation assistant to work with the Science Gallery London team to support the evaluation of the Vital Signs team. Duties will include:

  • Interviewing visitors to Vital Signs visitors;
  • Transcribing/correcting automatic transcriptions of visitor interviews
  • Assisting with other evaluation related tasks
  • Coding interview transcripts to support analysis (TBC)

The expected working pattern 6 hours per week for 8 weeks (48 hours total), commencing either w/c 20 January or w/c 27 January and finishing by the end of March. It is expected that about 4 hours of this will be on-site capturing interviews, with 2 hours per week focussed on the transcription of interviews. 

Vital Signs is open to the public Wednesday- Saturday 11 am- 6 pm, so it is expected that the evaluation assistant will need to be available for a minimum of 4 hours during this time window each week. Hours will be agreed with the Science Gallery London team to accommodate your schedule, as well as capture periods of heavy gallery footfall. Transcription and organisation of interview data can be conducted flexibly offsite and according to the evaluation assistant's schedule.

We hope that approximately 50 interviews can be captured between January and the end of March. Depending how quickly these interviews are captured, there may be scope to get involved with additional evaluation related work, for example collating and organising evaluation data, undertaking early analysis and coding of evaluation data, etc. 

To apply, please email Johanna.Kieniewicz@kcl.ac.uk your CV and a short statement (no more than 1 page) outlining your interest in the role, highlighting any particularly relevant experience. Deadline COP 22 January 2025



Qualifications

None



Skills

-Experience in conducting interviews. This could come through social sciences research, interviews conducted as part of your coursework, or taking patient histories.

-Friendly attitude and comfortable talking to strangers

-Organised and with excellent attention to detail

-Comfortable with use of Microsoft Word, Excel and Sharepoint

-Experience coding interviews would be desirable, but we don?t yet know if this will be required of this post.

-Interested in the work of Science Gallery London

The Repository of Extremist Aligned Documents (READ) is a collection of far-right documents for professionals working in the field of radicalisation, terrorism, and violent extremism. The READ intern will be responsible for the pre-classification, upload, and curation of new documents that will be added to the repository.



Qualifications

Degree in the field



Skills

Strong communication and organisation skills

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