Office, Clerical & Administration

Data input of survey results (SOPARC) from field work taking place Wednesday 19th March to Tuesday 25th March 2025.  Input will be via excel.  The survey consists of fieldworkers observing activity in parks across East Belfast at various timepoints throughout a weeklong period.  This is a follow-up survey first executed in 2013.

Other general admin related duties may be required to assist with survey preparation, collection and curation of current, prospective and previous surveys. 

This work forms part of the Groundswell Project, based in the Centre for Public Health, Royal Victoria Hospital. The successful applicant will be expected to perform their duties on site. 

Please provide an up-to-date CV with education and employment history, including any paid and voluntary roles. 

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Essential criteria: 

• Registered student/staff at Queen?s University Belfast. 
• Highly proficient in Excel and Microsoft Office 

Desirable criteria:

• Experience of taking initiative and solving problems in a working/volunteering environment with minimal supervision.
• Willingness to complete the training required to undertake the role.

Willingness and ability to work flexible hours if required

About Us: The UK Higher Education Humanitarian Group (HEHG) is dedicated to advancing, coordinating, and catalyzing support for forcibly displaced academics and students across the UK higher education sector. Chaired by King?s College London and the University of Edinburgh, our group comprises representatives from various UK universities and sector groups, including the United Nations High Commission for Refugees and Universities UK International.

Role overview: We are seeking a motivated and skilled Project Coordinator to facilitate the UK higher education sector's response to the humanitarian crisis in Gaza. The HEHG has established a sub-group focused on developing a coordinated response to the partial destruction of the higher education sector in Gaza. This role is critical in fostering collaboration among UK universities, Gazan academics, and civil society organizations.

Person Specification:

Essential Criteria:

• MA degree in Politics, International Relations, Migration Studies, or a related Social Sciences discipline.
• Deep understanding of the global issue of forced displacement, the UK higher education sector, and the current situation in Palestine.
• Demonstrated experience in project coordination.
• Excellent oral and written communication skills, with the ability to engage effectively with diverse internal and external stakeholders.
• Proven ability to meet deadlines, work well under pressure, and deliver projects on time.
• Commitment to promoting equality, diversity, and inclusion.

Desirable Criteria:

• Familiarity with the Gazan higher education sector.
• Experience working sensitively with forcibly displaced communities and a solid understanding of global forced displacement issues.

Successful candidates will be invited to a short interview to explore in further detail how your skills and experience match the role criteria. 

Key Responsibilities:

• Mapping Initiatives: Identify and document existing initiatives that support Gazan students, academics, and universities.
• Web Development: Create a comprehensive webpage featuring key information about the Gazan higher education sector, including case studies and guidance for UK universities on how to engage and support.
• Event Coordination: Organize an in-person event connecting university leaders to develop a collaborative response aimed at supporting Gazan students and academics.
• Reporting: Produce a concise report outlining how UK universities can effectively support Gazan students and academics, with a focus on digital education.
• Stakeholder Liaison: Facilitate communication and collaboration with key groups and organizations within the UK higher education sector.

***WE ARE NO LONGER TAKING APPLICATIONS AS OF 6TH MARCH 2025. THE JOB ADD IS NOW CLOSED. THANK YOU.***

LOCATION STRAND AND/OR LONDON BRIDGE - LOOKING FOR WEEKDAY AND WEEKEND COVER. The casual receptionist is an important role in helping King?s Sport & Wellness deliver its range of services to all members across our 2 gym sites. You will work closely with the full-time health and fitness coaches and the gym operations supervisors to ensure that members are given a world class experience. 

The role is a zero hour contract and shifts are allocated subject to need using the app SLING. WEEKEND shifts are priority. You will need to have or be working towards a FIRST AID qualification. 

Essential Qualifications: 

First aid qualification 

Must be able to work weekends

Must be able to work flexible hours, including early shifts, late shifts, and weekend shifts, and have good availability 

A good level of education (A-level) or equivalent. 

Suitable experience and knowledge of working in a similar/related role 

Commitment to continued professional development 

Excellent communication skill across a variety of customer groups and ability to forge good relationships with a variety of departments or user groups 

A strong grasp of information technology and Microsoft office skills including word and excel 

Desirable qualifications/qualities: 

Level 2 Fitness Instructing Qualification or working towards Level 2 Fitness Instructing Qualification. 

Other fitness related qualifications. 

Knowledge of relevant Health and Safety regulations. 

Knowledge of the importance of physical, mental and social skills to aid individual wellness. 

To monitor the gym members to ensure their safety and report any concerns to the full-time team members 

To support the gym team to continually maintain and exceed operational performance of the gyms 

To assist in the operational systems and processes of managing health and fitness memberships and services and ensure all card transactions are accurately reported. 

Ensure all operating policies are adhered to whilst in the gyms - being responsible for the opening and closing procedures and ensuring all equipment and the building operates within health & Safety guidelines as required 

To develop positive working relationships with the health and fitness coaches, King?s Sport & Wellness staff, and other student service providers within the University to enhance students? experience. 

Provide an exceptional level of customer service through phone, email, and face-to-face interactions as well as signposting to other King's Sport & Wellness services. 

Escalate customer enquiries to relevant parties using correct procedure  

Any further duties, which may reasonably be required by King?s Sport & Wellness Gym Management or King?s Sport Senior Management 

Key responsibilities   

• To support the Lead Invigilator/ Staff Lead in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.  
• To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station. 
• Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment). 
• To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.   
• To invigilate the examination circuits and guide students between stations during the exam.  
• Direct examiners, patients, simulated patients to the correct stations. 
• Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently. 
• To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.  
• To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout 
• To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner. 
• To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.   

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Experience of Clinical Examination Invigilation

The post holder will primarily manage activities relating to the randomisation service and electronic data capture (EDC) system,  such as taking responsibility for user access and password management, data export, circulating documents for signature, receiving and processing Serious Adverse Event (SAE) forms relating to a portfolio of trials, reviewing the content of such notifications and processing them according to regulatory requirements, co-ordinating of King?s Trials Partnership activities and managing document version control and tracking within the KCTU.

Degree level qualification or equivalent professional experience (a subject with either a major health related component e.g. biology, psychology, or of relevance to administration e.g. accounting, business management, NHS management would be desirable

To act as the main point of contact for approximately 100 clinical trial teams currently using the KCTU randomisation service and electronic data capture system (EDC)

• To process requests for user access to IT systems supporting the KCTU portfolio of trials accurately and promptly, with due care and attention
• Manage activities relating to randomisation and EDC system, keeping accurate auditable records
• To process Serious Adverse Event (SAE) reports in accordance with KCTU SOPs
• Occasionally, to process Emergency Code Break notifications in accordance with KCTU SOPs
• To receive and resolve queries relating to the above during the life of each project 
• To provide administrative support to the King?s Clinical Trials Unit Operational Director and Business Manager along with other KCTU staff as needed
• Manage activities of the KCTU in line with KCL policy and procedures and with the Standard Operating Procedures of the Clinical Trials Unit
•  To participate in inspections of the KCTU by sponsor auditors, regulatory authorities and others, ensuring key documents are readily available
• To ensure that the KCTU?s website is kept up to date and that the information is accurate
• Responsible for providing a professional, accurate and efficient service to a wide range of people including study teams, colleagues and external agencies
• Ensure compliance with GCP, regulatory legislation and ethical frameworks in respect of working practices
• Liaise with a wide range of internal and external clients to ensure requests for user access to KCTU IT systems are processed swiftly, which will involve explaining complicated procedures on how to obtain access
• Being mutually supportive and covering duties as necessary during colleagues absences and at time of additional pressure, as directed

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Helping with the animations for our intervention

Degree in psychology

Experince with drawing to a voice over