Office, Clerical & Administration

OSCE Invigilation

Tuesday 22nd July 2025 & Wednesday 23nd July 2025 Guys Campus

Applicants must NOT be part of the MBBS course at King's College London or the Faculty of Life Sciences and Medicine.

You will be invigilating for OSCE Exams for the Medical Students. OSCEs (Objective Structured Clinical Exams) are split into different circuits made up of 6 stations. Each station has a different scenario, which lasts 8 minutes. Students will be examined on their performance of each station.

Once they complete a station, they will move on to the next station, which is in numerical order. The exam runs as a loop, so if there are 6 stations, the student will go back to station 1 after finishing station 6. The exam finishes when they have completed all the stations of the circuit.

After the students have completed the circuit, they return to the student holding rooms whilst the supporting staff (incl. invigilators) prepare the stations & circuits for the next group of students as well as collate the examiner feedback sheets for them to be returned to the students before they are dismissed.

Key responsibilities   

• To support the Lead Invigilator in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.  
• To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station. 
• Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment). 
• To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.   
• To invigilate the examination circuits and guide students between stations during the exam.  
• Direct examiners, patients, simulated patients to the correct stations. 
• Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently. 
• To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.  
• To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout 
• To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner. 
• To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.   

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• Must be available for both days (Tuesday 22nd & Wednesday 23rd July 2025).
• Available for a prompt start at 08:00am to 13:30pm on both days.
• Professional.
• Observant.
• Shows initiative.
• Handles confidential documents responsibly.
• Available for the full duration of the exam.

APPLICANTS MUST NOT BE PART OF THE MBBS COURSE or FACULTY OF LIFE SCIENCES & MEDICINE at King's College London.

Job Title: Careers Ambassador (CA) 

Department: King?s Careers & Employability (KC&E) 

Contract Type: Part-time, Flexible | Paid 

Open to: King's students from second year onwards (UG & PG) 

Location: Across King's campuses, remote working may be required for some tasks 

About the Role 

King's Careers & Employability is recruiting a cohort of approximately 15 Careers Ambassadors (CAs) to play a central role in championing careers support across the King's community. This is a paid, part-time role with flexible hours on an ad hoc basis, designed to fit around your academic commitments. It offers a valuable opportunity to develop a range of transferable skills in a dynamic and student-focused environment. 

As a Careers Ambassador, you will contribute across multiple KC&E workstreams including event support, marketing and communications, student engagement, feedback collection, and service development. You may also be responsible for responding to student queries via our central inbox and acting as a key representative of the service across campus spaces and student groups. 

This is a varied and multifaceted role, and we welcome applications from students with a broad interest in careers and employability. While all ambassadors will gain experience across different areas, we anticipate selecting two ambassadors to take on a more focused role within Student Enquiries. These students will receive additional training and work more closely with the Student Careers Engagement team to deliver this key front-line function. 

Key Responsibilities 

Student Representation & Engagement 

Act as a visible and approachable representative of KC&E, engaging with peers across campus spaces and events (e.g. libraries, SU spaces, career lounges). 

Promote careers support to students through in-person outreach and peer-to-peer conversations. 

Provide feedback on KC&E services and initiatives, highlighting student needs and perspectives, especially those from underrepresented groups. 

Marketing & Communications 

Develop and deliver engaging content to promote KC&E services and events, including short-form video (e.g. Reels or TikToks) that reflects the authentic student voice. 

Suggest creative ideas for campaigns and contribute to planning and scheduling content across KC&E digital platforms, ensuring alignment with brand and messaging. 

Capture media on campus and at events, including filming short interviews with other students or behind-the-scenes content, such as short vlogs, for use across our channels. 

Event Support 

Support the delivery of career fairs and events, including setup, meet and greet, registration, and attendee engagement. 

Assist with the coordination of pop-up events and other initiatives aimed at increasing student engagement. 

Insight & Feedback 

Gather and summarise student feedback to inform KC&E?s strategy and service delivery. 

Attend and facilitate focus groups to represent diverse student views and contribute to service improvement. 

Participate in user testing or feedback sessions to help shape new KC&E initiatives and tools. 

Student Enquiries 

Act as a first point of contact for student and visitor queries about careers support. 

Monitor and respond to emails in the KC&E Careers Inbox, providing accurate information or referring to relevant teams as needed. 

Assist students navigating our Career Management System (e.g., booking appointments, accessing resources, troubleshooting issues). 

Support with basic administrative tasks related to student records, appointment management, or careers communications. 

Note: Two Careers Ambassadors will be selected specifically to support the Student Enquiries function. These ambassadors will: 

Receive dedicated training 

Be expected to work a minimum of 7 hours per week on a regular schedule during term time 

Whilst all ambassadors will receive general training and exposure to the enquiries process, only those in the enquiries-specific roles will be assigned regular front-line responsibilities. All other ambassadors will support a variety of KC&E activities on an ad hoc basis, with flexible hours arranged according to project and event needs

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Person Specification 

Essential 

Excellent interpersonal and communication skills, with the ability to connect with a wide range of students. 

Ability to multitask and work across several areas of activity. 

Confident using digital tools (e.g. MS Office, Teams, social platforms) to complete tasks effectively. 

Proactive, reliable, and punctual with strong time management. 

Creative flair and initiative, particularly in developing content and ideas that resonate with students. 

Desirable 

Comfortable engaging with peers to create video content and/or appear in short-form videos for social media. 

Experience using social media platforms to promote services, campaigns, or events. 

Familiarity with basic video creation or editing tools such as CapCut, Canva, Instagram Edits, or similar. 

Previous customer-facing or peer support experience (e.g. retail, hospitality, mentoring). 

Active involvement in a King's student society, club, or leadership initiative. 

What You?ll Gain 

Paid, practical experience in a professional careers and employability service. 

Development of core transferable skills: communication, content creation, teamwork, initiative, and project support. 

Opportunity to make a real impact for King's students in their Careers journeys. 

Access to KC&E training and, networking opportunities. 

Exclusive access to the Careers360 Award, reflected on your HEAR, to help you reflect on the skills you gain.  

Application Process 

Deadline to apply: Sunday 8th June at 23:59 

Assessment Centres: Week commencing Monday 23rd June (online via MS Teams). Successful candidates will be assigned to one of the following time slots: 

Morning or afternoon on Monday 23rd June, or 

Morning on Tuesday 24th June 

Please ensure you are available for all listed time slots. 

Mandatory training day: Wednesday 10th September, on campus 

Applications must be submitted through King's Talent Bank. Please ensure you answer all the following questions in your application:

• What course are you currently studying at King's, and are you involved in any societies or clubs? 
  (Please include your year of study and faculty. If you are a postgraduate, mention your area of research or specialisation.) 

• What attracted you to the Careers Ambassador role, and how does it align with your personal and professional goals? (Max 150 words) 

• King's Careers & Employability offers a wide range of services, resources, and events. Choose one that you have used or are particularly interested in and explain how it has supported or could support your career development. (Max 200 words) 

• We're looking for ambassadors who reflect the diverse student body at King?s. What unique perspectives, experiences, or qualities would you bring to this role? (Max 200 words) 

• This is a varied role involving peer engagement, content creation, events, and student support. Which area(s) of the role most appeal to you, and how do you see yourself contributing in those areas? (Max 200 words) 

Please rank the following areas of the role in order of your interest, with 1 being the area you are most interested in and 5 being the least. 

This will help us understand your preferences and ensure we select a team with a strong mix of skills and interests. 

Student Enquiries 

Insight & Feedback 

Marketing & Communications 

Student Representation & Engagement 

Event Support 

If you have any more questions about the role, please email us at careersambassadors@kcl.ac.uk and we will get back to you as soon as we can.

• Assisting with oral rounds
• Timekeeping in the moot sessions
• Greeting & signing participants in at reception
• Escorting teams & judges to Somerset House East Wing (SHEW) and to rooms.
• Checking rooms in advance ? layout etc
• Escorting students to Bush House for final event/reception

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King's College London student

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NONE

N/A

We are looking for candidates with demonstrable experience in a Personal Assistant role (preferably in HEI), delivering excellence in the provision of support services at Director level. This is a full time position (35 hours per week) for an initial 3 month duration. The position will be based at Charterhouse Square and will be paying ?23.93 per hour plus holiday pay.  

The role holder works with the Institute Manager, Senior management, and other team members to provide overall executive support to the Director, and to support the overall effectiveness of the wider executive team.

The role holder will use their professional expertise and independent judgement to deliver an effective and efficient service to meet the requirements of staff, student and external stakeholders at the most senior levels, frequently liaising with high-profile external partners and being trusted with the most sensitive information.

The role holder is responsible for providing high-quality executive assistant support to the Director, the Director?s Office and the BCI Executive Board and will act with integrity, ensuring that professional and quality service standards are consistently maintained and applied within the role.

This is a busy role in a demanding, fast-paced environment, and the post holder will be expected to exercise sound judgement and utilise their independent judgement, acting with complete discretion at all times.

Main duties and responsibilities

Duties relating to the direct support of the Director;

?Provide effective and efficient executive assistance to the Director

?Act as a first point of contact for all communication and personal contacts for the Director

?Manage and maintain a complex appointment system and electronic diary for the Director , using independent judgement when necessary to prioritise work schedules in accordance with changing priorities, liaising and negotiating with all relevant parties in an efficient and effective way.

?Prepare comprehensive day-files, including briefing notes and other relevant materials which the role holder drafts, sources or commissions as appropriate;

?Assemble and analyse data and prepare reports, communications, presentations and other documents, as required;

?Use judgement and initiative to manage correspondence and enquiries, responding to routine matters where appropriate while keeping the Director appropriately briefed, involving others in drafting responses to more complex matters, and working with other team members to ensure that incoming correspondence and enquiries are monitored appropriately throughout the week;

?Co-ordinate travel, hospitality and room bookings, including the project management of detailed itineraries for international trips and visitors to the University;

?Support when needed financial administration in compliance with the University?s financial regulations and be responsible for the management of the purchasing card, ensuring monthly reports and documentation are retained and returns are dealt with in accordance with deadlines;

?Work with Institute management to support meetings, including:

• compiling, confirming and circulating agendas and papers;
• writing, confirming and circulating minutes;
• monitoring and reporting on actions.

Duties supporting the effective running of the Director?s Office;

?Work with the Institute Management and the Director?s Office team to ensure that everyone who comes into contact with the Director?s Office experiences a professional and welcoming service;

?Build and maintain effective networks across the University and liaising with key external contacts;

?Work flexibly with other team members to provide occasional support off-campus and outside regular working hours when required; collaborating with other team members to ensure the highest standards of operation in a busy environment, ensure that the Office is adequately staffed and that the senior team are supported

?Maintain office systems, both electronic and manual, which integrate seamlessly with the rest of the Director?s Office, including maintaining an up-to-date electronic filing system of all correspondence;

?Assist with special events as required (for example, Inaugural lectures, Distinguished Guest Lecturers, Research Showcases, Receptions for external guests, academic retreats, CRUK Engagement events);

Comply with all H&S policies and procedures and to ensure that all activities are undertaken in a safe manner.

?Undertake any other duties that may be reasonably required of the post.

Graduate or equivalent experience

Job Title: Early Clearing Specialist
Location: On-site at Elephant and Castle, Southwark Campus
Remote Work: Not available

Position Overview:
We are looking for dedicated, customer-focused Early Clearing Specialists to join our team during this year?s university clearing period. In this role, you will be the first point of contact for prospective students, offering guidance and support throughout the clearing process. You?ll play a key role in ensuring applicants receive accurate information and a positive experience as they navigate their options.

Bachelor?s degree or equivalent required.

Minimum of GCSEs (or equivalent), including English and Maths; A-levels or equivalent qualifications are advantageous.

Previous experience in a customer service, administrative, or call center role.

Understanding of higher education or university admissions processes is advantageous.

Proficiency in using computer systems, databases, and standard office software.

Ability to learn quickly and follow procedures accurately in a fast-paced environment.

Key Responsibilities:

Deliver professional and friendly support to prospective students via telephone, providing clear guidance through the clearing process.

Assist applicants with completing application forms, ensuring accuracy and adherence to university policies.

Offer informed advice on available courses, entry requirements, and application procedures.

Maintain accurate records of all applicant interactions and updates within the admissions system.

Collaborate closely with the admissions team to support a smooth and efficient clearing operation.

Handle sensitive and confidential information responsibly and in line with data protection policies.

Provide general support to admissions officers with ad hoc administrative tasks.

Skills and Experience Required:

Previous experience in a customer service or call center environment.

Strong communication skills, with a clear and professional telephone manner.

Excellent attention to detail and the ability to manage multiple applications at once.

Confidence using databases and standard software applications.

Knowledge of university admissions or clearing processes is desirable but not essential.

A proactive, helpful, and team-oriented attitude with a commitment to exceptional service.