Office, Clerical & Administration

Including: secretarial jobs, office jobs, receptionist jobs, admin jobs, office manager jobs.

Insight



• Gather a range of information within the External Relations directorate, Queen Mary as a whole and the wider environment to inform your work



• Develop a range of contacts outside of your team to help deliver your work



• Demonstrate an understanding of events objectives and how these support Queen Mary’s priorities



Ideas



• Help deliver communitications activity 



• Develop your knowledge of the events landscape to develop innovative ideas in support of these strategies



Implementation



• Demonstrate excellent written communications skills



• Deliver key events within the University’s programme of events



• Understand the strategic importance of our reputational events portfolio and how this role contributes



Impact



• Support the evaluation of the effectiveness of events activities



Other duties and responsibilities



• Act as an ambassador for the University’s brand (both verbal and visual identity), championing its use across the institution as well as your own area of work



Qualifications

Essential



Educated to NVQ level 3 



Desirable



Educated to degree level or equivalent experience



Skills

Essential



Experience




  • Experience of supporting events in a commercial or organisational context

  • Experience of working effectively in a team



Skills




  • Good oral, written and verbal communication skills

  • Good client / customer management skills

  • Ability to work to tight deadlines and under pressure

  • Excellent IT skills, including proficiency in the use of Microsoft Word and Excel

  • Ability to create and deliver communications, including the use of CMS and CRM systems



Desirable



Experience




  • Experience of working in an administrative function in an educational or public sector context

  • Knowledge in the field of event management

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STUDENT ASSISTANTS



THE MCCLAY LIBRARY



The Queen’s University McClay Library requires 1 Postgraduate Research student to provide assistance in Special Collections and Archives. The post is available from 10 April 2024 until 31 July 2024 in the first instance. This is subject to registration with the University for the Academic Year 2023/2024, a continuing right to work check in the UK and availability for the full period of this post; working five to fifteen hours maximum per week. 



In addition to the above post, there may also be opportunities for temporary hours in the Library Faculty team at The McClay Library and sometimes at other branches of Library Services – anyone who would like to be considered for such opportunities as they arise is welcome to submit an application.



Brief outline of the duties



To support frontline service in the day-to-day delivery of library services at Special Collections & Archives (retrieving and re-shelving materials from closed access; assisting with queries in an effective and prompt manner); participate in manuscript transcription projects and assisting with reference queries; draft calendars and box lists with supporting registers (biographical, place) for selected manuscript collections to facilitate improved access and research support for SCA materials; must be able to work independently and as part of a team.



Main duties associated with these posts are:




  • Providing research assistance for manuscript transcription projects and assisting with research queries;

  • Drafting box lists and supporting registers (biographical, place) for selected manuscript collections to facilitate improved access and research support for SCA materials;




  • Providing support at the Special Collections and Archives service point and undertaking associated clerical tasks;

  • Retrieving and re-shelving material from closed access storage;

  • Providing excellent customer service to library-users and assisting with queries in an effective and prompt manner;

  • Scanning and administrative tasks associated with copying and supply of theses for overseas requests service

  • Take forward assignments independently and as part of a team;

  • Carry out any other duties which are appropriate to the post as may be reasonably requested by Supervisor.



In compliance with Queen’s Professional Standards in the workplace a good standard of performance is required regarding:




  • Honesty and integrity

  • Effective communication

  • Co-operation with others

  • Time keeping & punctuality

  • Quality of work

  • Attitude towards work and colleagues



 



Qualifications

Essential Criteria:




  • Registered postgraduate research students at Queen’s University Belfast for academic year 2023 – 2024 and for the full period that these posts are available, otherwise the application will not be considered.



(Please note, eligibility restrictions apply to PhD/MPhil applicants based on date of first registration as an undifferentiated research student, as per our code of practice and University Regulations associated with PGR students, in the first instance).




  • All students for whom English is not their first language must have achieved a minimum pass mark of 7.0 in the writing and speaking band of IELTS (International English Language Test Score) or equivalent



Please note a copy of your IELTS results or equivalent should be included with your covering letter.




  • Postgraduate student following a course of study in History, International Studies, English, Music, Irish, Politics, Law;



Desirable criteria:




  • Research experience with archives or special collections;

  • Experience of working on collaborative team projects;

  • Administrative or clerical experience.



Skills

The requirements of these posts are that applicants must be currently registered and attending a course at Queen's University, Belfast for academic year 2023 - 2024.  Students applying for these posts MUST be able to evidence in writing how they meet the essential and desirable criteria outlined below.  Students who DO NOT provide evidence will not be shortlisted and the application will not be considered.  



Essential Criteria:




  • Registered postgraduate research students at Queen’s University Belfast for academic year 2023 – 2024 and for the full period that these posts are available, otherwise the application will not be considered.



(Please note, eligibility restrictions apply to PhD/MPhil applicants based on date of first registration as an undifferentiated research student, as per our code of practice and University Regulations associated with PGR students, in the first instance).




  • All students for whom English is not their first language must have achieved a minimum pass mark of 7.0 in the writing and speaking band of IELTS (International English Language Test Score) or equivalent



Please note a copy of your IELTS results or equivalent should be included with your covering letter.




  • Postgraduate student following a course of study in History, International Studies, English, Music, Irish, Politics, Law;

  • Awareness of how archives and special collections may be used for research;

  • Compelling attention to detail and accuracy with demonstrable experience of filing alphabetically and numerically;

  • Demonstrable experience of Microsoft Office programs, specifically Microsoft Excel and Microsoft Word;

  • Effective web-based research skills and the use of electronic catalogues;

  • Demonstrable evidence of an ability to work independently and as part of a team;

  • Good communication skills;

  • Ability to perform with minimal supervision and to prioritize diverse work assignments;

  • A team player who is organised, meticulous, responsible and diligent;

  • Demonstrate a genuine interest in library and archives work;

  • Effective interpersonal skills, including excellent telephone and conversation manners, e-mail, writing, and proofreading skills with the capacity to interact with others at all levels, internal and external to the organisation;



Based on the nature of the work required applicants must be able to:




  • Use, and be comfortable with, working at height from library step ladders;

  • Carry up to a maximum weight of 10 kgs  at shoulder height or 25 kgs at waist height;

  • Must be available to work some evenings and weekends.

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Key Responsibilities Localised culture change and change management



1. Provide a customer-focussed, risk-based, expert, and professional OD service to managers and employees, liaising with the relevant HR Business Partner and the OD Business Partner to ensure that impactful support is given.



2. Provide pro-active support and interventions on local change related projects working in collaboration with the relevant HR Business Partner, managers and local leaders, e.g. Team Charter creation, team stress interventions.



3. To pro-actively manage local action planning as a result of staff surveys and staff voice mechanisms advising the relevant HR Business Partner and providing high quality data interrogation to help inform meaningful actions.



4. With guidance from the Organisational Development Business Partner, to facilitate high-quality OD interventions for impactful outcomes using a range of facilitation techniques



5. To proactively work with members of the LSBU Group to highlight areas where there needs to be localised variations of group-wide initiatives



6. To enable and equip local staff to be agents of change through initiatives such as champion programmes, evaluating the impact of these initiatives and making recommendations and adjustments where required



Group-wide Organisational Development support 7.



To prepare and interrogate group-wide data dashboards, advising the OD business partner, wider members of the OD & Change team and HR Business Partners where wider strategic interventions may be needed. This will include, but not be limited to, exit survey data, Occupational Health and EAP data, staff survey data and sickness absence data.



8. With guidance from the OD Business Partner to co-ordinate and plan OD related events and projects ensuring high-quality planning, administration and communication and that these are evaluated against intended impact.



9. Working with the OD Business Partner and communications team, to prepare communication campaigns designed to create change in line with wider strategic aims. This will include, but not be limited to, the scoping of ideas and the drafting of comms where necessary.



10.To signpost leaders and managers to the relevant OD initiatives and support, displaying high-quality OD knowledge.



11.To be the first point of contact for any Occupational Health and Employee Assistance Programme contract and service queries, supporting members of the wider HR team in effective delivery of these services.



Qualifications

 Associate CIPD membership, or working towards CIPD Level 5 qualification, or equivalent relevant experience in OD or change settings



Skills

A. Associate CIPD membership, or working towards CIPD Level 5 qualification, or equivalent relevant experience in OD or change settings



B. Understanding of Organisational Development including change management theory and effective OD interventions.



C. Experience of supporting change management projects from an OD perspective, advising managers on the application of culture and change management theory.



D. Effective IT, numeracy and data analytical skills, with the ability to analyse relevant data to identify the need for new processes and procedures and OD interventions.



E. High quality presentation and facilitation skills, including a variety of contexts such as group facilitation or Action Learning Sets



F. Experience of delivering high-quality, impactful and well-managed events and projects, preferably within an OD/HR function



G. Excellent communications skills including presentation of strategic information to senior managers.



H. Highly effective interpersonal skills, with the ability to communicate with people at all levels both verbally and in writing, and to provide clarity and firmness in scenarios where emotional intelligence and empathy is also required.



I. Ability to develop and sustain relationships with key stakeholders, delivering excellent customer service and working collaboratively to analyse risk and identify solutions.



J. Experience of influencing managers and leaders to create change



K. Experience of evaluating interventions in a way that displays impact.



L. Experience of prioritising own workload and managing time, especially working in an environment with competing projects



M. Able to demonstrate an understanding of equality and diversity, and its practical application.

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Are you a Masters of PHD student Looking for flexible working around your studies?



 



Application Process: Apply by email to Dr Badar Ashraf (ashrafb4@lsbu.ac.uk). In your email, please include (i) a short statement (max 100 words) of how you meet the requirements for this post and (ii) a copy of your CV.



Deadline: 13th of April 2024 at midnight.



Shortlisted applicants will be invited to an online panel interview during the week commencing 15th April 2024.



For any questions regarding this post, please contact Dr Badar Ashraf (ashrafb4@lsbu.ac.uk)  prior to the deadline.



Maximum project hours: 75 hours



 



We are looking to internally recruit a Research Assistant to contribute to a research project led by Dr Badar Ashraf at LSBU Business School. The post holder will contribute, under supervision, to an internally funded research project on the climate change exposure of UK businesses.



Specifically, the job will entail searching and analyzing certain climate-related keywords from annual reports of large UK companies and recording these word counts in an Excel sheet. Fluency in English is an essential requirement. A good knowledge of Excel and computer proficiency are essential to this post.



 



 






Qualifications

Please see above.



Skills

  • Access the annual reports of FTSE 100 companies from credible sources. Carefully read and analyse financial statements to identify 20 to 30 keywords related to climate change risks and opportunities.

  • Count the specified keywords from annual reports of around 100 large companies over the period 2010 to 2022.  

  • Input the extracted keyword counts into a designated Excel spreadsheet, ensuring accuracy and consistency in formatting.

  • Maintain the extracted data clearly, accurately, and efficiently.

  • Conduct basic research to clarify any ambiguities encountered in the annual reports or the collected data.

  • To assist in the planning and/or design of material applicable to the above.

  • Undertake other reasonable duties as assigned by the Project Lead commensurate with the level of the role, which may be required to be carried out, from time to time, to meet the requirements of the project.

  • Communicate and liaise with the project lead and other key collaborators in this project.

  • To demonstrate a process of continuing development with the support of the institution.

  • Ensuring the safety and security of areas and equipment under his/her control in accordance with legal requirements and University policies and directives.

  • Ensure that procedures for access to, and retention of, information comply with the requirements of the University, the Data Protection Act, and Freedom of Information Act.

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We are urgently looking for a Administrative HR Officer with some HR experience to join the Barts Cancer Institute, Director’s Office at Charterhouse Square until 30/08/2024.



The successful candidate will be expected to work on site 5 days a week for the first month at least. ( may be flexible with this depending on the candidate) working hours are 9 – 5 / 9:30-5:30.



Job purpose




  • To effectively administer all HR processes including recruitment, right to work checks, personnel data management and appraisal processes in the Institute.




  • To provide administrative, financial, and secretarial support to the BCI Director’s Office and Teaching Office in their execution of Institute-related tasks, and assisting in the planning and organisation of activities.




  • To work as a member of the Institute’s administrative and secretarial team, collating and maintaining up-to-date records, including performance standard data management.




  • To effectively manage projects, including Institute wide events, taking lead in setting up and seeing it through to completion.



Main duties and responsibilities




  • Liaise with HR to ensure the BCI are compliant with all relevant HR policies.




  • Maintain all personnel record, data management and conflict of interest register for the BCI ensuring compliance with GDPR.




  • Main point of contact for all Centre Administrators for any HR queries and act as Centre Administrator for the BCI Teaching Office, BCC IT and Director’s Office.




  • Collect and monitor performance standard data for the BCI throughout the year.




  • To maintain, develop and manage databases/spreadsheets as required, particularly in relation to HR, personnel data and teaching activities




  • Monitor mandatory training for staff and students including Research Integrity compliance and assist with preparation of the report presented to the BCI Executive Board.




  • Provide administrative and secretarial support for the Patient Research Advisory Group and Scientific Advisory Board.




  • Assist with the monitoring of e-lab book compliance for all staff and students in the BCI and reporting back to the BCI Executive Board.




  • To help organise Institute meetings and make necessary arrangements, including booking rooms, preparing of agendas, circulating meeting notifications and papers, taking minutes and provide support for workshops and seminars when required.




  • Provide administrative support for new business development projects which will help with the expansion of BCI teaching and research programmes.




  • Develop and run new income generating projects including building relationships with external sponsors to generate third stream income for the University.



Qualifications

Minimum of 5 GCSEs (or equivalent) at Grade C or above including in English and Mathematics

Minimum of 3 A level qualifications (Grace C or above) or equivalent

Degree or equivalent, or equivalent attainment through experience



Skills

  • Administrative/Secretarial experience

  • Experience of working in higher education or NHS

  • Knowledge of basic HR processes in a higher education setting

  • Experience in using online recruitment systems like iGRASP or ROME

  • Ability to prioritise a varied workload and meet deadlines

  • Excellent organisational and record keeping skills

  • Excellent IT skills - including Excel, email, word processing and databases (Microsoft Office)

  • Good written, verbal and numeracy skills

  • Friendly, positive disposition

  • Able to work unsupervised and exercise initiative

  • Good team member

  • Flexible and co-operative

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Producing and interviewing for a podcast



Qualifications

BSC and MSC



Skills

prior experience doing a podcast

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