Hospitality, Catering & Events

We are looking to hire an Events Manager to deliver a range of events throughout the academic year 2023/24. This will include book launches, Education & Society Dialogues, and other panel discussion events.

You will be responsible for the logistics and general management of the events, which will require liaising with various teams from across King’s (eg catering, AV, venues), with the aim of ensuring a smooth event attendee experience. You will also work closely with the School Communications Officer to maximise event attendance.

Responsibilities: 

• Liaising with King’s Venues to secure spaces and reviewing the booking contracts. 


• Liaising with King’s AV for audio and video requirements. 


• Agreeing and ordering catering through King’s Venues. 


• Drafting the website and Eventbrite listing. 


• Hiring and briefing student ambassadors. 


• Creating slidedecks for use at the event.


• Preparing sign-in sheets, and liaising with King’s Security team with regard to registration list. 


• Emailing attendees the details of the event and an evaluation form post-event, and analysing the results. 


• Attending the event, briefing speakers, liaising with catering and AV. 


• Carrying out risk assessments.

NA

Ideally you will be a confident self-starter, able to work independently and to effectively liaise with other departments. You will also need to be comfortable working with senior managers.

• Significant experience of events planning and administration (must have organised three events or more).


• Excellent written and verbal communication skills.


• Excellent attention to detail with the proven ability to work with a high degree of accuracy.


• Proven time management and organisational skills.


• A proven ability to use initiative and work well under pressure.

KBS Student Event Assistants required for the QCGBF Conference at Bush House, 5-6 July 2022

Conference Duties will include:

• Meet and Greet of attendees


• Assisting with registrations


• Handing out lanyards and programs


• Setting up KBS banners/KBS branding


• AV/Tech assistance incl. uploading slide presentations, mic duties...


• Stewarding duties 

QCGBF Conference: 5-6 July

Student Event Assistant x 6

08.00-19.00 (Tues 5 July)

08.00-19.00 (Wed 6 July)

N/A

Previous Events experience desirable but all applications welcome

We are looking to recruit student photographers to support the Careers Hub at careers fairs and workshops and deliver professional ‘LinkedIn style’ headshots for attendees.

You will be expected to carry the equipment over from the LSBU Careers Hub and take it safely back there afterwards. This will include a photo backdrop, 2 studio lights and camera.

You need to make sure that you pick and send all suitable photos to students on or shortly after the event using an online sharing application such as WeTransfer.

Confirmed dates of events you’d be needed for:

• Tuesday 10th October, 12pm – 3pm,


• Thursday 12th October, 12pm – 3pm,


• Wednesday 18th October, 10:30am – 2pm


• Thursday 19th October, 10:30am – 2pm

• Experience using an SLR Digital Camera.


• Experience/understanding on taking professional portrait photos.


• Experience or understanding of working with a backdrop and lighting.


• Experience working with large volumes of people quickly and confidently.


• Ability to deal with basic administrative tasks for recording data and sending photographs to attendees.


• Ideally have your own SLR camera (we can provide one if not).

• Setting up and taking down of backdrop, lights, and camera equipment before and after each event.


• Taking professional headshot standard photographs to be used for LinkedIn/other areas.


• Making sure all photos are sent securely to attendees.


• Act as a key, warm, and engaging contact for event attendees.


• Carry out other administrative duties to support the team members as required.

• Follow all LSBU policies.

Campus Food and Drink are looking for numerous kitchen porters to join the team on an ongoing basis. This role is for a casual position with hours and shifts dependant on business requirements. This will inculde weekly shifts during both day time and evening hours. No hours will be guarnteed. 

Responsibilities

• Keep all kitchen work surfaces and back of house areas (counters, sinks, stoves, walls) clean and sanitized


• Sweep and mop floors at the beginning and ending of shifts


• Be ready to clean up spills to avoid hindering operations


• Wash cookware, utensils and cutlery fast to keep them in rotation


• Take out the garbage

• Good organizational skills


• The ability to work unsupervised in a busy environment


• Patience and cool-headedness

• Previous experience working as a kitchen porter is desirable but not essential.


• Previous experience working in a kitchen environment is desirable but not essential.

King’s Venues is the event support department for KCL and sits within Estates and Facilities, its purpose is to assist faculties, departments, students and external clients to realise their event requirements and to communicate these to our in-house service providers to deliver the clients requirements.

The postholder will ensure clients receive the highest possible quality of customer service and a high standard of relationship management as a leading venue in the meeting, conferencing, catering and events market.

The post holder will be responsible for ensuring a seamless handover of client bookings from the Events Operations team.

Working with a diverse client base of mainly internal clients, the post holder will manage the coordination of all aspects of their event on the day including catering, AV, room set up, security, virtual and online events etc and liaising with service providers across our campuses to ensure that the event runs smoothly, and all aspects are delivered to a world class standard.

The post holder will require a high level of written and spoken communication dealing with a wide-ranging client base.

There may be events in the evening and weekends that may require you to provide event support, so flexibility of working hours is essential.

The post holder may manage a team of “student ambassadors” who have various responsibilities including representing the department

Interviews will be held on Tuesday 30th May

Educated to degree level or equivilant

Essential criteria

1. Excellent written and spoken English


2. Computer literate and able to use standard Events software


3. Excellent organization and planning skills


4. Ability to prioritise workloads as appropriate


5. Understanding of Health & Safety regulations


6. Strong interpersonal skills


7. Strong customer service focus


8. Ability to think on your feet and problem solves as problems occur


9. Staff supervision

Desirable criteria

1. Experience of working in the Higher Education sector


2. Hospitality/Event Management/Tourism degree or equivalent

Key responsibilities

• Managing and delivering an effective and proactive event service spanning across a wide range of event types.


• Obtain an expert knowledge of College venues and services to be able to assist customers.


• Undertaking financial transactions on the day of the event for additional requirements according to the Colleges financial regulations.


• Hosting weekly event operational meetings for each campus and ensuring that all service providers are aware of events going ahead.


• Hosting weekly meetings with the AV team to ensure that the clients requirements are flagged and feeding back any known issues to the department.


• Hold regular review meetings with the event management team to preempt on upcoming events.


• Provide a detailed summary to clients and service providers of the event requirements on the day prior to the event and in a format that is easy to follow.


• Create event orders to present to clients and provide necessary signage for the day of the event.


• To ensure all services for events are checked for correct catering, event set up, equipment, AV and campus operations requirements as per the event order.


• To coordinate and assist where needed on event set up’s.


• Be the contact for the event organiser on the day and to respond promptly and accurately to clients requests.


• To engage with event organiser on the day of the event to ensure their requirements requested are up-to-date and correct.


• Liaising with catering, AV and campus operation’s on daily events to ensure the exact requirements are agreed and to action on any changes and update daily change log to be passed the events operations department.


• Manage quantitative feedback on events carried out on campus.


• Develop and maintain successful business relationships with clients and service providers.


• Assist when necessary the allocation for casual ad hoc staffing requirements to support with the event delivery.


• Brief any student ambassadors if required.


• Identify areas where efficiencies could be undertaken and processes streamlined.


• Follow up and report details of any service/equipment failure to the Events Manager.


• To work flexibly in accordance with the operational needs of the department with a can-do attitude.


• Support with King’s Venues activities across King’s College London.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

Student ambassadors needed for King's International Foundations Welcome Week. The role is to support the welcome of new students who will be arriving in Welcome Week. Support with welcoming students and engaging them in conversation, including any activities. 

Maths & Business Management/Maths & Economics welcome social 22/09/2022 09:00-11:00 

Student Ambassador

Student Ambassador