Student Assistant

Job Description

POST/JOB TITLE:            Student Assistant (Spring Careers Fair)



SCHOOL/DEPT:             Careers, Employability & Skills



NO. OF HOURS IF PT:     11 hours during term time, specific to event (6th/7th February 2024) 6th February - 1.00pm to 4.00pm for briefing and set up & 7th February 9.00am - 5.00pm (Spring Fair Day) Must be available on specified dates/times



JOB PURPOSE:



To support the successful delivery of our Spring Careers Fair within the University, undertaking promotional and logistical event tasks, with focus on providing an excellent Fair experience for students and employers.



MAJOR DUTIES:



Fair Event Delivery




  • Work as part of a team to ensure the successful and smooth delivery of our Spring Careers Fair on Wednesday 7th February 2024 (set up and briefing on Tuesday 6th February 2024)

  • Provide consistent and high level of customer service at central careers fairs, to include:




  • Welcoming exhibitors (including employers), staff and students on campus;

  • Acting as a point of contact and a source of information and guidance;

  • Registering students;

  • Guiding exhibitors according to designated seating or floorplans;

  • Providing directional support as required.




  • Accurately capture required Fair information, e.g. scanning student attendance, recording feedback and providing update to supervisors as required.

  • Undertake event set up and tear down tasks as allocated, to include:




  • Event staging, dressing of exhibitor stalls and positioning of branding collateral at Fair venues

  • Recording and storing of Fair collateral post event




  • Undertake any administrative duties in support of careers fairs, e.g.:




  • Preparing exhibitor welcome packs and other fair paper



Event Briefing and Training




  • Undertake and fully participate in all relevant event training, as required.

  • Attend all individual fair briefing sessions, set-up and tear-up for Fairs, as directed.

  • Key dates where availability is required are Tuesday 6th February 2024 (1.00pm – 4.00pm) and Wednesday 7th February 2024 (9.00am – 5.00pm)

  • Act as an ambassador and representative of the University at all times when undertaking duties.

  • Carry out any other duties which are appropriate to the post as may be reasonably requested by a Supervisor.



Qualifications

n/a



Skills

Experience / Skills Required:




  • Previous experience of working in a customer facing environment (face-to-face contact) e.g. could include event venues, bars, clubs or restaurants, this is preferred but not essential

  • Proven ability to work as part of a team and make a positive and constructive contribution

  • Excellent interpersonal skills, including the ability to proactively engage others in promotion of key messages and deal with face-to-face enquiries in a confident, courteous, patient, and professional manner

  • Ability to use initiative and be proactive

  • Provide a high level of customer care



 

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Entrepreneurship sits at the core of QMUL, cultivating an entrepreneurial community and driving innovation is deeply embedded in our strategy. To strengthen this vibrant community of forward-thinking innovators we run our Entrepreneurs Club chaired by Prof Andrew Livingston (VP Research and Innovation). As a student volunteer you have the unique opportunity to be a driving force in supporting the club’s mission to inspire, connect and empower budding and experienced entrepreneurs.



 



Main duties and responsibilities:




  • Work closely with the Impact Engagement Officer to plan and execute engaging events

  • Assist with promoting Club activities through various channels, including internal announcements and social media to amplify the reach of our entrepreneurial initiatives

  • Provide logistical support before, during and after entrepreneurial events to facilitate effective communication with speakers and the entrepreneurial community

  • Engage with fellow students to encourage participation and membership growth of PhD students and ECRs

  • Contribute creative ideas for new club initiatives shaping the future of our Entrepreneurs Club

  • Work closely with the Impact Engagement Officer to identify and implement strategies to address the needs of our entrepreneurial community to contribute to the overall success of the Entrepreneurs Club



 



Benefits:




  • Gain handson experience in event planning, marketing and communication within our vibrant entrepreneurial settings

  • Expand your professional network

  • Develop valuable skills that will enhance your resume and contribute to your personal and professional growth

  • Make a lasting impact on our entrepreneurial community



Qualifications

This position would suit a QMUL Student studying any discipline.



Skills

  • Enthusiasm for entrepreneurship and desire to play a vital role in fostering innovation within our QMUL community

  • Strong communication and organizational skills to effectively contribute to the dynamic environment of the Entrepreneurs Club

  • Availability to attend club meetings regularly actively participating in the exciting journey of our Entrepreneurs Club

A fun opportunity to engage with King's Residences residents and contribute to the feedback collection for the annual Resident Experience Survey (RES). King's Residences are setting up a 6-week roadshow across all twelve sites to encourage students to give feedback on their stay with King's Residences. After completing the survey, students get a chance try their luck with the fortune wheel and other giveaways. Student Ambassadors' role will be to be a friendly face at residence's common areas during the roadshow and motivate residents to submit their survey feedback via a QR code. You will also support with running the giveaway station and actively listen to students' Resi-related concerns with a positive approach, signposting them to the right body of support if needed.



Qualifications

Part of the King's College London Community (Student, Staff, Alumni)



Skills

Support survey feedback collection by encouraging residents to take part in the survey at roadshows.



Engage King's residents with the roadshow activities - giveaways and fortune wheel.



Contribute to the overall high-dynamic energy during roadshow evenings to create a 'buzz' around the campaign period.



Actively listen and empathise with students' concerns whilst promoting positive communication and signposting to the right body of support within KCL services.



Promote a student-centered approach and amplify student voice.



Social/proactive/Engaging with peers.



Listening skills - ability to empathise with residents



Positivity Role model and relatable whilst professional boundaries/diplomatic/discretion.

Queen’s University seek to recruit a number of Team Leaders to work for 8-week period from the 26th June. The post holders will assist in the co-ordination and delivery of a programme of supervised indoor and outdoor activities, across a variety of sporting and non-sporting themes. You will assist with the supervision of Activity Leaders and casual coaches in delivering safe, progressive and enjoyable activities suitable for children of all ages and abilities.



You will be the first point of contact for enquiries from parents and will ensure all incidents and accidents are recorded and reported to the Summer Scheme Co-ordinator on a daily basis. You will assist in the supervision of the children participating in the scheme, overseeing the general safety and behaviour of the children by directing and supervising activities to prevent injury, misuse and damages to facilities or equipment.



You will have excellent communication skills and the ability to provide clear direction and guidance. This is a full-time position from 26 June – 18 August 2023 (inclusive to staff training) and successful candidates will be expected to have availability throughout this period. The post meets the definition of regulated activity and requires an enhanced disclosure check.



The Summer Scheme at Queen’s Sport is a popular programme that offers children aged 6 - 14 years old a high-quality activity experience. Children can learn new skills that promote an active lifestyle by providing opportunities to try new sports in a fun and supportive environment.



Further information about the Directorate can be found at – http://www.queenssport.com/



MAIN ACTIVITIES/RESPONSIBILITIES:



Assist the Co-ordinator as required in planning and implementing a programme of supervised indoor and outdoor activities, across a variety of sporting and non-sporting themes.



To assist with the supervision of Activity Leaders and casual coaches in delivering safe, progressive and enjoyable activities suitable for children of all ages and abilities.



Be the first point of contact for enquiries from parents and ensure all incidents and accidents are recorded and reported to summer scheme co-ordinator on a daily basis.



Assist in the supervision of the children participating in the scheme, overseeing the general safety and behaviour of the children by directing and supervising activities to prevent injury, misuse and damages to facilities or equipment.



To undertake training relevant to the post.



To carry out duties in a way as to enhance and protect the reputation and profile of the Queen’s Sport.



Any other relevant duties as may be required for the period of the summer scheme.



PLANNING AND ORGANISING:



Assist with co-ordination of a 7-week programme of sporting and non-sporting activity.



Plan weekly work programmes for team of 4 Activity Leaders.



Plan and organise sporting and non-sporting activities for group of children on a daily / weekly basis.



RESOURCE MANAGEMENT RESPONSIBILITIES (e.g. People, Finance, Equipment):



Manage work programme of 4 Activity Leaders on a weekly basis.



Facilitate weekly meetings with Activity Leaders.



Responsible for health, safety and well being of approximately 40 children on a daily basis with activity leaders.



Assist with management of inventory.



INTERNAL AND EXTERNAL RELATIONSHIPS:



Liaise with Co-ordinator on a daily basis.



Liaise with parents on a daily basis.



Liaise with administrative and operational staff within Queen’s Sport on a regular basis.



Qualifications

A minimum of 5 GCSEs (Grade C or above) or equivalent, including English Language and a mathematical based subject.



DESIRABLE



A sports leader award or coaching award in any sport.



Be a qualified school teacher with a minimum of one year’s teaching experience within the previous five years.



First Aid qualification.



Previous experience of supervising staff in a children’s scheme or other sporting initiative.



Hold a current valid driving licence and have use of a car during the scheme.



Skills

Previous experience as an Activity Leader for a minimum period of four months within the last two years OR as a Team Leader for a minimum period of two months within the last year in other sporting or non sporting initiatives for children.



DESIRABLE



Recent experience in working with children (full-time or part-time) for a minimum period of six months (within the last 2 years).



Recent experience of implementing safe sporting and non-sporting activities to young people following Covid guidelines within an education and/or sporting context.



Other Skills/Knowledge



Sporting or cultural interests.



Good organisational and motivational skills.



Demonstrate good communication skills.



Presentation



Neat and tidy appearance.



Personal Qualities



Ability to respond clearly to direction.



Ability to provide clear direction and guidance.



Customer oriented.



Ability to use initiative and work unaccompanied.



Desire to contribute and demonstrate commitment to team.



Ability to work flexible hours.

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