Careers Admin Assistant

Main Duties and Responsibilities

• First point of contact for queries for/ and or relating to the Centre
• Responsible for the provision of high quality timely and effective administrative support to the Centre Lead and affiliated staff
• In conjunction with the Centre Lead; administer the Centre budget ensuring that it remains in financial balance
• To deputise for the Centre Lead on operational matters, as appropriate
• To act as local Health and Safety Coordinator for the Centre
• Act as the main administrative point of contact, both internally and externally for the Centre
• Assisting the Centre Lead in maintaining the efficient running of the Centre 
• Assisting staff affiliated with the Centre with general (non-teaching related) administration 
• Administrator for Centre Meetings 
• Developing, updating and maintaining databases/spreadsheets as required
• Point of contact for dissemination of relevant information to staff within the Centre
• Responsibility for specific projects as designated by the Centre Lead/Deputy Institute Manager. 
• Maintaining the Centre?s web and QMplus pages, ensuring that content and staff profiles are up to date and that information shared on the pages is relevant, stimulating and accurate
• Promote and sustain a constructive and supportive working relationship with all stakeholders (external and internal) and academic and administrative colleagues, both within the Institute and wider FMD.
• Undertake any staff development or training needs required in order that the objectives of the post are met. 

HR

1. Recruitment of staff, including preparing paperwork for Executive Board/Group consideration, drafting and uploading job descriptions, arranging advertisements and co-ordination of, and participation in, interview panels for selection of staff as appropriate 
2. Induction, probation, appraisal, pay progression, approval and monitoring of sick and annual leave arrangements 
3. Pre-contract/termination processes for staff and affiliated staff 
4. Recording of training records of all staff including prompting when mandatory training needs to be refreshed.
5. Obtaining data for HR-related returns

Research 

1. Organise research seminars and events for the Centre including booking venues, hospitality and AV printing packs, liaising with external speakers etc.
2. Support the recruitment and induction of new PGR students in the Centre; liaising with the Research Manager to identify and organise appropriate workspace space, ensuring that students play an active part in Centre-life. 
3. Support the recruitment and induction of ACF/ACL staff; as appropriate
4. Engage with Worktribe as necessary to ensure that grants are processed through the system as efficiently as possible and with maximum benefit to the Institute 

Finance

1. Undertake financial administration for the Centre in line with QMUL?s financial regulations including; procuring goods and services (raising/approving POs and goods receipting), monitoring budget performance, dealing with expense enquires, maintaining records and verifying Purchasing card statements
2. Assist the Institute Manager in effectively managing devolved non-pay budgets, research awards and EDAs within the Centre including Monitoring College funded non-pay and EDA budgets assigned to the Centre, ensuring they remain in financial balance
3. Advise Centre staff on financial procedures

Undergraduate degree or significant relevant professional/vocational experience in a similar environment.

• Ability to Demonstrate discretion and confidentiality when dealing with sensitive and confidential information
• Significant administrative experience and supporting large teams
• Experience of accounts administration e.g. ordering, financial record keeping, stock control
• Committee Secretariat/ Events organising experience
• Good proficiency in the use of Microsoft Office (particularly Word, Excel and Outlook) and Adobe Acrobat
• Good organisational skills, ability to balance and prioritise competing work demands (workload) and manage own time in order to meet imminent and distant deadlines
• Familiarity with HR and recruitment issues within a Higher Education/Medical School setting
• Flexible and co-operative approach to colleagues
• A demonstrable ability to cope under pressure
• Self-awareness and ability to exercise and demonstrate sound judgement in decision making

This is an exciting opportunity to join Phase 2 Innovate UK-funded CyberASAP project CyDRA aiming to address Risk Assessment in Transactions under Security Threats. This role focuses on the development of a desktop software application to address complex challenges in securing critical infrastructure and industrial systems. The ideal candidate will have a strong background in OT security, IIoT, and software development, with a deep understanding of threat modelling, risk analysis, and security architecture design.

Key Responsibilities:

• Model Transactions Under Security Threats: Develop software solutions to simulate transactional processes within systems exposed to security threats, enabling an accurate representation of vulnerabilities and attack vectors.
• Design Security Architecture and Behavior Analysis: Create tools to design and evaluate security solutions, analysing the behaviour of both systems and potential adversaries through simulated transactions.
• Risk Calculation: Implement algorithms and methodologies to calculate security risks based on input from security analytics, helping stakeholders prioritise and address vulnerabilities effectively.
• Impact Analysis: Develop capabilities to assess the influence of proposed security infrastructures on overall system risk, ensuring solutions are effective and efficient.

First Degree in Cyber Security or closely related discipline
Desirable: Current MSc/PhD in AI or Cyber Security

• Proficiency in OT security and IIoT domains, with experience in threat detection, neutralization, and prevention.
• Expertise in security risk modeling, analysis tools, and simulation methodologies.
• Strong programming skills in developing desktop applications, with a focus on robust design and user-friendly interfaces.
• Ability to understand complex industrial processes and integrate them into software models for security infrastructure planning.

Research assistant to Dr. Eden Sarid. The RA will be tasked with reviewing interview transcripts, identifying collective themes and patterns. Together, we will develop a list of codes based on the interviewees' accounts and overarching conceptual themes. These codes will then be organized and mapped to uncover connections and discrepancies between dominant narratives and self-reported behaviours. 

Bachelor's degree 

Bachelor's degree