Student Recruitment and WP Coordinator

Job Description

We have a fantastic opportunity for a Student Recruitment and WP Coordinator to join the team. The Marketing and Communications Directorate is responsible for raising the awareness and reputation of Queen Mary among its target audiences, and for increasing the quality and quantity of Queen Mary applicants. This role sits in the Recruitment and Widening Participation (WP) team within the broader Student recruitment, marketing and widening participation function. The role is for a duration of 6 weeks, 28 hours per week. We will be paying the successful candidate £14.52 per hour plus holiday pay



 



Main duties and responsibilities




  •     To support the Student Recruitment and WP team by coordinating events and activities, organising logistics, and ensuring event representation, nationally.




  • To support the co-ordination and development of long-term access programmes, including overseeing the logitics and delivery of constituent events and communication plans.

  • To act as a first point of contact from schools and prospecitve students, applicants and their supporters by managing shared email inboxes, answering calls, and supporting broader enquiry management across multiple channels.

  • Engage prospective schools and colleges as directed by management, including the delivery of pre-prepared content as required.

  • To support the evaluation and monitoring of Student Recruitment and WP team, though collating data pertaining to key Outreach KPIs.

  • To support the delivery of Queen Mary’s major external events, including Offer Holder Days and Open Days. This may require out of hours working for which your time will be compensated as per your contract.

  • To act as an ambassador for the University’s brand (both verbal and visual identity), championing its use across the institution as well as your own area of work.

  • To keep abreast of GDPR, CMA, ASA and other relevant legislative requirements for area of work, ensure this knowledge is translated into the work carried out

     





Qualifications

Educated to degree level in a relevant field or equivalent experience



Skills

Essential:




  • Experience of organising events, from conception to completion

  • Experience of communicating with a wide range of audiences

  • Experience of office administration, including financial administration, shared inbox management

  • Understanding of safeguarding practices and ability to deal with confidential information in a sensitive manner

  • Excellent and proven problem solving capacity

  • Excellent organisation skills with the ability to deliver multiple projects to deadline

  • Excellent editorial (writing and proofing) and numerical skills

  • Able to advise prospective students and their families of possible study options in a knowledgeable and professional manner

  • Excellent IT skills including use of Microsoft packages in using email, spreadsheets, presentation software and word processing



 



Desirable:




  • Experience of working within the Higher Education sector, in a similar role

  • Experience of presenting to, or working with, young people in an educational setting

  • Strong technical ability in using CRM systems or other platforms to record customer enquiries, or evidenced ability to pick up similar skills quickly



 

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King’s Health Partners Women and Children Health Clinical Academic Partnership are looking for a research assistant to support the services we provide.  



The post holder will be responsible for reviewing transcripts from qualitative interviews. This will involve:




  1. Listening to the audio recording of an interview and correcting and amending an AI version of the transcript.



There will be be approximately 20 interviews of varying lengths (25mins - 1 hour). This work will take approximately 40 - 50 hours to complete.



Qualifications

BSc/BA



Skills

  • Good IT skills (Microsoft Word)

  • Experience with qualitative interview transcripts

  • Some knowledge of Women and Children's Health 

Application Closing Date: 25th Feb 



 



Purposes of the post:



We are looking for an adaptable team player who is willing to be on campus 5 days per week ensuring resourcing of teaching space. This role will have a School administrator focus and provide research support to the associate dean for research and enterprise.



 



 



About you:




  • Can-do attitude

  • Dynamic

  • Strong ability to problem solve

  • Comfortable with lone working and as a team



 



MAIN ACTIVITIES AND RESPONSIBILITIES




  • Undertake duties of and provide cover for, the School administrator with a Research focus, as and when required, to ensure continuous support is provided.

  • Provide administration and clerical assistance in the day to day running of the School, in liaison with central service departments.

  • In liaison with stakeholders provide support for the arrangement and management of marketing and promotional and other school events.

  • Assist the Deanery team with organisation of diaries / calendars / work schedules, typing of correspondence, taking messages, notes and minutes, arranging meetings.

  • Assist the Deanery team with raising Purchase orders and onboarding contracts within the School.

  • To deal with written and oral queries from staff, other university departments and external contacts in a professional, sensitive, confidential and effective manner, redirecting queries where appropriate.

  • Assist in the preparation, collection, collation and dissemination of information as requested by the DoO and SET.

  • To ensure that procedures for access to, and retention of, information within the School comply with the requirements of the University and the Data Protection Act.

  • Undertake other reasonable duties as agreed by the DoO and commensurate with the level of the role, which may be necessary, from time to time, to meet the requirements of the School. The line manager may request additional duties that are within the scope, spirit and purpose of the role.

  • In liaison with the Associate Dean for Research and Enterprise (ADRE) and Research Group leads, provide support for research events and activities, as well as research and enterprise reports and deliverables.

  • Provide administrative support to the ADRE, such as collating information related to REF29, minute taking for meetings, financial administrative (e.g., organising payments and tracking of payments for research related costs) and assist with comms within the school.

  • Within reason, the duties and role of the postholder may be changed, after appropriate consultation, in response to changing organisational requirements. It is expected that the postholder will not take annual leave during key points in the academic calendar.



 



Qualifications

N/A



Skills

SELECTION CRITERIA



D = Desirable; E = Essential




  1. Practical administrative experience (E) and knowledge of typical procedures in an office environment (D) preferably within the Education sector (D).

  2. Excellent organisational and administrative (E) skills, be able to: use initiative, plan, prioritise and organise own varied workload, in a timely manner (D), to approach challenges/problems in a flexible, creative and proactive way (D), and to operate flexibly either as part of a team or independently (E).

  3. Ability to work to deadlines and to cope with tight schedules in a calm and efficient manner (E).

  4. Highly effective interpersonal and communication skills including oral (E), written/literacy (E), numeracy (E) and presentation skills (D). Good customer service/relationship skills (E).

  5. To be committed to and have experience of the application of ICT in administration (E). Knowledge of word processing, databases and spreadsheets (E) and of the use of the web (D). Willingness and ability to learn new packages in order to carry out the duties of the role (E).

  6. Committed to and have experience of qualitative office practice in relation to version control, file management (D), administrative procedures (D), diary management (D), business hospitality (D).

  7. Experience of taking minutes (D) and servicing committees (D).

  8. Able to demonstrate an understanding of, and commitment to, equality and diversity, and its practical application (E).

  9. Ability to demonstrate commitment to excellence in customer service (E). Able to demonstrate an understanding of, and commitment to, equality and diversity, and its practical application.

We are seeking a Content Editor to oversee the content of WoolfNotes.com, a major new digital humanities project at King’s College London.



WoolfNotes.com is the website of a project to digitize Virginia Woolf’s reading and research notes, bringing into the public domain Woolf’s last remaining substantial unpublished work. Her personal reading and research notebooks demonstrate the depth of her historical knowledge and the wide range of her reading, casting new light on both her fiction and critical work. WoolfNotes.com presents high specification images of approximately 7000 manuscript and typescript pages from the archives of the Monks House Papers in Sussex (UK), the Berg Collection at the New York Public Library, and the Beinecke Library at Yale. 



The Content Editor will be expected to:




  • manage the content for Woolfnotes.com,

  • initially verify the site,

  • proofread existing entries and check for any lacunae,

  • manage any changes and expansion of the content,

  • attend periodic meetings with WoolfNote.com’s academic co-leads.



 



The content editor will report to Clara Jones and Anna Snaith, academic co-leads of WoolfNotes. We anticipate the role will run until June or July 2024.



Qualifications

You must be a current PhD student. 



Skills

Content Editor Requirements




  • Strong time management skills and the ability to work independently.

  • Excellent command of the English language.

  • Writing, copy editing, and proofreading experience.

  • Highly organised and detail oriented.

  • Proficient in desktop publishing software.

  • Understanding of digital humanities projects is desirable.

  • Familiarity with WordPress platform is desirable.

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