Casual Position: Marketing & Events Assistant

Job Description

Hours will vary with October being the busiest period.

Reports to
Employer Liaison & Events Manager/relevant Careers Consultant, King's College London Careers & Employability
Aims
1. To promote King's Careers & Employability facilities, services and events as widely as possible within King's.
2. To assist in the delivery of Careers events programme throughout the year
Objectives/specific tasks
This is not an exhaustive list. Other reasonable tasks will be delegated by the ELE Manager/Careers Consultant
- Act as an ambassador with students and academic departmental staff for specific schools
- Assist staff posting information and advice on social media and monitoring client engagement with social media
- Market events through various channels
- Assist staff distributing posters and flyers at specific campus(es)
- Work autonomously to host evening employer events on campus (events usually finish 20.00-21.00)
- Be responsible for meeting employers on campus for evening presentations
- Take notes from employer presentations to submit a brief report to Careers & Employability
- Collect feedback and survey results and enter onto careers information management system
- Work at the Careers Fairs
- With permissions from academic staff, make announcements at lectures about forthcoming careers events and services
- Attend open days, post-offer days, fresher's fairs, careers road shows, etc. to inform current and prospective students about Careers & employability
- Canvas student views on King's Careers & Employability and the services it offers, including facilitating focus groups


Qualifications
Current King's Student

Skills
The candidate will need:
- Positive and friendly approach to their work, with clear customer focus
- Ability to communicate effectively with a range of people
- Ability to empathise with the needs of, and issues concerning, students, employers and staff
- Ability to organise own workload to agreed targets, prioritise tasks and keep to deadlines
- Initiative to work autonomously and find solutions to problems when necessary
- The willingness to work in the evenings (normally until 21.00).
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Job Context 



The Festival of Communities is an annual event organised by Queen Mary in collaboration and partnership with local community organisations in Tower Hamlets. The festival is designed to celebrate living and learning in Tower Hamlets, and bring local residents together with staff and students at Queen Mary. It features interactive, hands-on activities linked to research taking place across the university, community activities and stalls, and family friendly activities such as face painting. More information can be found at www.qmul.ac.uk/festival  



Job Purpose 



The Festival of Communities PhD Crew members will work with the Centre for Public Engagement team (CPE), to support the delivery of the Festival of Communities taking place on the 8th June 2024. The Festival operations are run each year by the CPE along with a local event production company. This role will support the CPE team in delivering the Festival, taking on an operational role during the event. 



 



Key dates candidates must be available for:  





  • Briefing session (in person on ME campus) - Wednesday 5th June, 2-4.30pm (2.5hrs) 




  • Festival – Saturday 8th June, 9-6pm 





Preference will be given to those who are available for the briefing and full Festival day.  



A Festival t-shirt and lunch will be provided for the Festival day.  



 



Main Duties & Responsibilities 





  • Meeting and greeting visitors to the Festival locations. 




  • Responding to questions from exhibitors and local residents, ensuring a positive experience for all during the Festival of Communities (8th June). 




  • Work as part of the Festival of Communities delivery team, ensuring exhibitors and visitors are supported and using initiative to solve problems as they arise. 




  • Assisting with the set up and pack down of the Festival in Stepney Green Park. 




  • Leading on implementing various evaluation methods during the Festival. This includes talking to activity participants and visitors about their festival experience, running evaluation activities and encouraging young people to complete stamp trails. 




  • Representing Queen Mary University of London. 




  • Undertake other duties to support the Festival of Communities within the scope of this role, as determined by the Community Engagement Manager and Public Engagement Officer. 




  • Demonstrate a commitment to QMUL’s ideals of equity and diversity. 





 



The above list of responsibilities is not exhaustive and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager. 



This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the duties or level of the responsibility entailed. Such variations are a common occurrence and cannot in themselves justify a reconsideration of the grading of the post.  



We can make reasonable adjustments to this role to fit your needs. 



 



How to apply:



Personal Statement 



Please provide details of why you want to be involved in the Festival of Communities and what you are hoping to gain from this experience.  

Maximum 300 words 



Please let us know your level (undergrad, master, or PhD) and year of study. 



Please confirm that you are available for all of the dates below: 





  • Wednesday 5th June, 2-4.30pm – Festival Crew briefing session (in person on ME campus) 




  • Saturday 8th June, 9-6pm – Stepney Green Park 





 



Qualifications

N/A



Skills

Below lists the essential and desirable requirements needed in order to perform the job effectively. Candidates will be shortlisted based on the extent to which they meet these requirements. 



Experience/Skill Requirements 



Current Queen Mary University of London student - Essential (A) 



Experience supporting event logistics and operations - Desirable (A/I)



Experience of public engagement, outreach or related activities - Desirable (A/I) 



Excellent interpersonal skills - able to interact with a diverse range of contacts from multiple disciplinary backgrounds - Essential (A/I) 



Ability to use own initiative to find solutions to problems as they arise. - Essential (A/I) 



Excellent communication skills – written and verbal - Essential (A/I)



Experience in a customer or visitor-focussed environment - Desirable (A/I) 



 



Essential/Desirable:  



E = Essential: Requirements without which the job could not be done. 



D = Desirable: Requirements that would enable the candidate to perform the job well. 



How Assessed: 



A = Application 



I = Interview  

This role is suitable for QM GRADUATES



Job context



Queen Mary University of London is one of the UK’s leading research universities, committed to improving social justice and achieving the previously unthinkable. The External Relations Directorate is responsible for raising the awareness and reputation of Queen Mary among its target audiences, and for increasing the quality and quantity of Queen Mary applicants. This role sits within the Communications team.



Job purpose



This role is responsible for supporting the delivery of Queen Mary’s events and ceremonies and for supporting the planning and delivery of the most high-profile events, including Graduations, Open Days and strategic events.



Insight



• Gather a range of information within the External Relations directorate, Queen Mary as a whole and the wider environment to inform your work



• Develop a range of contacts outside of your team to help deliver your work



• Demonstrate an understanding of events objectives and how these support Queen Mary’s priorities



Ideas



• Help deliver communitications activity 



• Develop your knowledge of the events landscape to develop innovative ideas in support of these strategies



Implementation



• Demonstrate excellent written communications skills



• Deliver key events within the University’s programme of events



• Understand the strategic importance of our reputational events portfolio and how this role contributes



Impact



• Support the evaluation of the effectiveness of events activities



Other duties and responsibilities



• Act as an ambassador for the University’s brand (both verbal and visual identity), championing its use across the institution as well as your own area of work



 



Qualifications

Essential



Educated to NVQ level 3 



Desirable



Educated to degree level or equivalent experience



Skills

Essential



Experience




  • Experience of supporting events in a commercial or organisational context

  • Experience of working effectively in a team



Skills




  • Good oral, written and verbal communication skills

  • Good client / customer management skills

  • Ability to work to tight deadlines and under pressure

  • Excellent IT skills, including proficiency in the use of Microsoft Word and Excel

  • Ability to create and deliver communications, including the use of CMS and CRM systems



Desirable



Experience




  • Experience of working in an administrative function in an educational or public sector context

  • Knowledge in the field of event management



 

The Beyond 1932 ERC/UKRI project under the lead of Professor Martin Stokes and the curatorial direction of Dr Rim Irscheid for the project’s artist residencies is looking for a student with experience in filming and recording live events and sufficient experience in social media engagement. The Beyond 1932 project is based at King’s Music Department, looking at the sonic legacy of Cairo’s 1932 Congress and contemporary artists’ engagement with archives, music pedagogy and other aspects of musical and knowledge production in the Middle East and North Africa.



As part of the Artist Residency Series that will take place across Café OTO (Hackney) and the British Library, the successful candidate will be equipped with a video camera and record parts of the event for archival and social media purposes.





The tasks involve the following:




  1. Attending the events on 2 days in May (11 May, other day tbc) to film sound installation and talk using equipment provided by the research team. Each event will last approx. 6 hours)


  2. Filming the sound check and live event



  3. Given full control over the projects Instagram account in this period, the student will upload stories on the Beyond 1932 social media and create 1-2 posts about the events. This includes selecting pictures and writing captions for the post.

  4. Liaising with the AV team on site (Cafe OTO/BL) to arrange for external sound recorder to be connected to main A/V system.



Payment is 13.92 per hour and timesheets will be submitted via King’s Talent Bank. Registration to King’s Talent bank is necessary to apply for this role.



Qualifications

Undergoing BA at King's. 



Skills

Experience in filming and recording live events.



sufficient experience in social media engagement, knowledge of Instagram. 



An interest in experimental music and/or cultures from Middle East and North Africa is not required but desirable.



If you are interested in the role, please email Rim Irscheid at rim.j.irscheid@kcl.ac.uk with a paragraph outlining your experience and motivation to get involved as Social Media & A/V Support Assistant.

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