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Research Assistant

£32,370 - £32,370
 

Job Description

Research Assistants for Politics and Public Policy Project



Project Description: I'm seeking 4 research assistants to assist in compiling a cross-country sample of civil society organisations and firms engaged in lobbying across Europe. The project investigates the resilience of civil society organisations in times of crisis in the UK, Ireland, France, Italy, Austria, Germany, Sweden, Denmark, the Netherlands and the EU through eliter surveys, interviews and focus groups with organisational leaders. 



Tasks: Research assistants will be responsible for conducting and documenting web searches of organisations, as well as collecting contact details of organisational leaders in the above countries. This includes collecting and organising information about organisations in live Excel spreadsheets and codebooks.



Expected Commitment: Approximately total of 60 hours over maximum of 8 weeks. Remote work is possible. Regular in-person or virtual meetings.



Qualifications

Essential: 




  • Applicants should have an undergraduate degree in politics or in a related social science and humanities discipline.



Desirable:




  • Be enrolled in (or have completed) a MA or PhD in politics or in a related social science and humanities discipline

  • Relevant Language Certificates

  • Relevant Data Entry Certificates



Skills

Essential:




  • Candidates should be proficient in using search engines, Excel, and automatic translation tools for websites in various languages.



Desirable: 




  • Candidates should demonstrate proficiency in one of the languages: German, French, Italian, Dutch, Swedish, or Danish (at least B1 intermediate level)

  • Previous work experience as part of research team

  • Previous work experience in civil society organisations

  • Proficiency in more than one of the above languages

  • Fluency (C1/C2) in one of the above languages

  • Evidence of data entry training/diplomas

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Dr Ciara Hackett is seeking to appoint an exceptional candidate to the post of Research Assistant. 

The successful candidate will contribute to a project for the Athena Swan Committee on perimenopause and menopause: specifically, on the impact of menopause/perimenopause on academic and professional service careers. This research comes in the context of the university?s recent policy on Menopause. Dr. Hackett is looking to commission this research in her capacity as SWAN Champion so that we, via the school Athena Swan Committee, might develop specific law school support across research, service and teaching.

The successful candidate will assist in: 

1) Preparing a review of menopause literature as it relates to career impacts for academic and professional services staff. 

What you?ll get in return 

The successful candidate will receive a contract for 50 hours of research assistance at the rate of ?16.60 per hour. This will likely be completed between February - May 2025, with 5 hours of work per week currently allocated. The successful candidate will receive written credit for their contribution to this research in any outputs that result from this role. 

How to apply 

If you are interested, please send your CV (max 2 pages) + covering /motivational statement (max 1 page) to Dr Ciara Hackett (c.hackett@qub.ac.uk) by specifying ?Application for the Research Assistant position? in the subject line. 

Deadline: 31st January 2025 at 5pm.



Qualifications

Essential Criteria 

  • Currently undertaking a PhD within the School of Law. 
  • Strong organisational skills and the ability to work independently and to deadlines. 
  • Excellent interpersonal skills and the ability to develop good working relations with colleagues. 

 

Desirable criteria 

        -  Knowledge of menopause/women?s health literature

Further enquiries about the position may be directed to Dr Ciara Hackett (c.hackett@qub.ac.uk) 



Skills

Currently undertaking a PhD within the School of Law. 

THIS ROLE IS NOT SUITABLE FOR CURRENT STUDENTS. Please note that start dates are prospective and subject to change depending on recruitment timeline. 

Job purpose

To provide first point of contact to all residents, staff, contractors, and visitors presenting to Reception, providing information and advice and co-ordinating/troubleshooting of minor/routine operational problems. To assist with building checks on a regular basis to ensure compliance with all processes.


Main duties and responsibilities

To respond to telephone queries and emails promptly promoting a positive image.
To receive and deal with initial all enquires and to refer to appropriate members of staff when enquiry cannot be dealt with directly.
To assist with checking rooms and communal areas when required and ensuring all records for room checks are kept up to date
To assist with the issue and receipt of keys and access cards.
To report requests in accordance with departmental procedures.
To ensure all relevant administrative and computerised records are kept in good order.
To receive and check incoming goods and direct deliveries to the appropriate storage areas.
To coordinate initiatives and campaigns which will involve being actively involved in sending out communications to residents and guests and keeping accurate records.
To ensure compliance with the University's financial and audit regulations governing the ordering, receipt, control and security of all supplies, equipment and materials connected with the service as required.



Qualifications

GCSE English and Maths or equivalent

Customer Service level 2 qualification or equivalent experience



Skills

Experience of working in a customer-focused environment

Familiarity with administrative/clerical work and processes

Experience of working in the hospitality/service industry

Experience of dealing with customers and customer complaints

Awareness of problems associated with student housing

Strong interpersonal skills and a professional presence

Awareness of Equal Opportunities legislation and its importance in effective communications

Experience of working in a customer-focused environment

Good customer care skills

Computer literate including Word, Excel and e-mail

Excellent written and verbal communication skills

Ability to work independently with minimum supervision

Ability to deal with conflict situations with discretion and sensitivity

A flexible attitude to working hours will be required, including working beyond the normal working times during busy periods (Summer, Move in and Move out etc where time off in lieu will be given)

The ability to meet UK right to work requirements

THIS ROLE IS NOT SUITABLE FOR CURRENT STUDENTS. Please note that start dates are prospective and subject to change depending on recruitment timeline. 

 

To provide a high level of service to both internal and external customers dealing with a wide range of post-award administration duties. To monitor income and expenditure transactions in order to achieve accuracy of data paramount to providing accurate management information to departments and senior officers. To produce invoices and claims in a timely manner to a wide variety of Research sponsors e.g. Charities, Industry, Government and Research Councils to meet pre-determined deadlines to avoid financial sanctions.

To carry out responsibilities with due regard to the College?s Equal Opportunities & Health & Safety Policies. 

To undertake any other duties as may be reasonable expected by the line manager of Head of Department. 

 

Main duties and responsibilities

 

  • To support the Financial Compliance & Management Officers with the daily running of the section, ensuring that an efficient service to both internal and external customers is maintained. Duties will involve a diverse range of activities dealing with specific sponsor types e.g. Charities, Research Councils, Industry and Government Offices. 
  • The preparation of claims and invoices in a frequency determined by the sponsor, ensuring accuracy of information and reconciling the total value of the claim to the general ledger and making any necessary adjustments in agreement with other central service sections and academic departments. 
  • Responsible for ensuring the daily milestone tasks are completed on Worktribe in order of priority to meet the needs of the sponsor. The efficient timing of invoice and claim submissions is essential to facilitate the College?s cash flow.
  • The continuous process of checking the information held in Agresso in order to ensure the accuracy of the data produced, for both routine and management information reports which are regularly presented to academics, Heads of Department, Senior Officers, and the relevant committees.
  • To produce routine reports as required, from the general ledger and PCB modules in Agresso, for data analysis and the compilation of information to meet departmental and external sponsor requirements.
  • Responsible for dealing with customer enquiries to the Helpdesk promptly to ensure a quick response time and efficient levels of service.
  • To initiate and enter journals onto Agresso relating to internal expenditure transfers and salary re-charges, paying careful attention to accuracy to avoid the misrepresentation of data. 
  • To work closely with the Finance Department to ensure accuracy of research grant expenditure and liaison with the Credit Control Section to assist with the collection of income on research grants and contracts.
  • Ensuring that regular budget/expenditure reports are sent to departments in a timely manner. Monitoring budget control and alerting the relevant departmental administrators and grant holders to significant variances for appropriate action.
  • Maintaining document repository on Worktribe to satisfy both internal and external audit requirements, liaising with departments where necessary to complete this process

 



Qualifications

GCE or equivalent in Maths and English



Skills
AAT or relevant experience
Experience/Knowledge
Knowledge of good accountancy practice
Excellent written and oral communication skills
Solid account office experience
Numerate skills to appropriate level
Knowledge of computerised finance systems
Experience of excel and word
Experience of working with all levels of staff including senior officers
Skills/Abilities
Ability to work under pressure and to meet predetermined deadlines
Ability to work on own initiative in a challenging environment
Ability to liaise credibly and articulately with colleagues at all levels including Sponsors, Funders and Sr. Management.
Ability to build and maintain close working relationships with other administration offices and departmental Research Manager, including Human Resources, Procurement, finance and service departments within QMUL and Barts Health NHS Trust
Other
Flexible and professional approach to work
*The ability to meet UK ?right to work? requirements.
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