London ARUK Network Support Coordinator

Job Description

We are seeking a London ARUK (Alzheimer’s Research UK) Network Support Coordinator to provide high quality administrative support to the London ARUK Network which includes King’s College London, University College London, Imperial College London, Queen Mary University of London, and other London universities. The coordinator of this London Network is Prof. Karl Peter Giese at the Department of Basic and Clinical Neuroscience at King’s College London. The postholder will work with Prof. Karl Peter Giese to coordinate network activities.



You will be motivated, enthusiastic, and organised and possess the ability to work independently and alongside other members of the professional services team. You will be highly IT literate with good written and oral communication skills and possess the ability to think on your feet.  You will have strong time management and office management skills and the ability to communicate clearly, effectively, and positively.  You will be expected to work flexibly as, given the nature of the tasks, the work demands will be fluctuating, with periods of intense activity related to deadlines and important meetings.



 




Qualifications

Essential Criteria




  • Experience of providing high level administrative and/or personal support to a senior executive, using a range of IT software packages including Office software including spreadsheets and PowerPoint, and databases

  • Excellent communication and influencing skills, including excellent spoken and written English, in formal documents, briefs, letters, emails and other communications

  • Experience of project planning and implementation, including organising events/fora

  • Highly organised with excellent time management skills and strong attention to detail

  • Experience of drafting and proofreading documents

  • Ability to quickly gain familiarisation with the universities policies and procedures including financial and HR policies

  • Ability to handle situations sensitively, exhibiting a high level of awareness and confidentiality, tact and diplomacy

  • The ability to work independently and as part of a team

  • Ability to comprehend complex situations quickly, make decisions and provide creative solutions where appropriate



Desirable criteria




  • Interest in HE issues, particularly those involving health education and research

  • Experience of working in research administration



Skills

  • To support  the London Network with the organization of committee meetings, early career researcher events, open days, the science day, KCL funding rounds, and other ad-hoc meetings where needed.

  • To set up meetings between the London Network Coordinator and local network members at KCL.

  • To establish and maintain effective record systems to facilitate information retrieval and manipulation, monitoring and maintaining London ARUK network databases.

  • To provide general assistance to members of the London ARUK network with room bookings, providing general support on the use of the KCL finance system - KFIN (to include setting up new users/ general purchasing and invoicing, providing general guidance, processing expense claims); maintaining email circulation lists etc.



To provide information and assistance for the Annual Science Day, and Open Days

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Research Assistant – sample size investigation for clinical texts classification using NLP



A team in BHI is looking for a motivated research assistant to work on a project investigating optimal sample size for Natural Language Processing (NLP) classification tasks that require manual annotations. The tasks involve:



·       running simulations using deep learning models to investigate model performances in various language settings and training corpora sizes;



·       developing a GitHub project page and a well-documented code;



·       participating in dissemination activities (e.g. preparing and participating in an interactive online seminar).



A successful candidate can start as soon as possible and work till the end of July, in a collaboration with myself, Angus Roberts, Jaya Chaturvedi, and Daniel Stahl. The hours (14h/week) can be worked as two full days or spread over the week, remotely or in the office (Denmark Hill). Please write to diana.shamsutdinova@kcl.ac.uk to express your interest.



Project Description: Natural Language Processing methods are widely applied to extract information from clinical texts and present it in a structured way. However, unlike in statistical data analyses, there are no methods available for estimating the sample size needed. Our project aims to assess optimal sample size for the development of clinical NLP models and how these requirements change depending on the documents and language properties. By taking a simulation approach and following modern guidance on model validation, we will be able to investigate model performances in various scenarios and provide guidance on sample sizes for clinical NLP tasks.



Qualifications

The role is suitable for a current MSc/PhD student/postdoc/early career researcher in Computer science, Engineering, Health Informatics, Statistics, or a related field.



Skills

·       Strong analytical skills;



·       Knowledge of Python programming language;



·       Understanding model validation techniques such as cross-validation and evaluation metrics such as AUC-ROC/sensitivity/specificity/precision, 



·       Ability to work independently and in a team.

King’s Health Partners Women and Children Health are looking for an administrative assistant to support the services we provide.



The candidate would be expected to complete a range of office duties, including:




  • Arranging regular and ad hoc meetings as required by the team (virtual and room bookings)

  • Providing secretariat support for work stream meetings, Executive and Programme boards

  • Managing the shared file management system

  • Coordinating recruitment and onboarding for undergraduate interns and civil service secondees – with responsibility for coordinating induction equipment and introductions

  • Coordinating and facilitating the delivery of research skills clinics, research seminars  and various education and training courses provided through a partnership with King’s College London

  • Providing secretariat and coordinating support for research projects delivered through our Ask the Institute rapid advisory service.



This is a full-time role that could last for 4 to 12 weeks.



You will report directly to the programme manager and work collaboratively across the King’s Health Partners Women and Children’s Health Clinical Academic Partnership.



Qualifications

3 A Levels (Desirable)



Skills

We are looking for a candidate with the following skills:




  • Experience in event and office space management, with an eye for detail

  • Good IT skills and the ability to pick up new digital systems quickly – must be comfortable using Microsoft Office, including Teams.

  • Strong organisation and prioritisation skills and the ability to deliver objectives on time

  • Capable hybrid worker who can convey information creatively and clearly in person and online

  • Self-sufficient team player able to adapt to different environments and people

  • Ability and confidence to spot and suggest improvements to processes

At King's, we owe our success to people and processes. An Administrative Coordinator is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and attention for detail. The candidate should ideally have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask and work on your own is desirable.



This role is for 3 days a week, 21 hours a week. Days can be negotiated.



This role will be for 3 months until the 31st May.



The Administration Coordinator will assist the Business Manager in admin tasks, these duties include:




  • PO raising, receipting and tracking

  • Invoice paying and queries

  • Fact-finding for general enquiries

  • Complete auditing of IT equipment

  • Small-scale projects such as organising leave-booking systems and the organisational structure

  • Data entry and general admin support

  • Organising the SharePoint.

  • Other ad-hoc admin duties

  • Assisting the Business Manager in the day-to-day operational aspects of the Directorate

  • Support projects aimed at improving operations within the Directorate.

  • Updating the Directorate records to ensure accurate and consistent data accounts.

  • Assist with event and function planning including catering and room booking.



Brand & Marketing is a large vibrant department.  If you enjoy variety and working in a fast-paced environment then this could be the role for you. 




Qualifications

No qualifications needed



Skills

This job is ideal for someone looking for some experience for three months.



Below is a list of desired skills or experience




  1. Previous admin experience would be good but not required.

  2. A positive and can-do attitude.

  3. Able to act independently and able to use initiative to fact find.

  4. Comfortable using finance systems or able to pick up use of systems quickly.

  5. Comfortable using Click up, Excel, Sharepoint or willing to learn.

  6. An intermediate level of UX/UI knowledge in SharePoint would be a bonus.

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