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London ARUK Network Support Coordinator

£40,950 - £40,950
London - South East
Temporary / Interim
 

Job Description

We are seeking a London ARUK (Alzheimer’s Research UK) Network Support Coordinator to provide high quality administrative support to the London ARUK Network which includes King’s College London, University College London, Imperial College London, Queen Mary University of London, and other London universities. The coordinator of this London Network is Prof. Karl Peter Giese at the Department of Basic and Clinical Neuroscience at King’s College London. The postholder will work with Prof. Karl Peter Giese to coordinate network activities.



You will be motivated, enthusiastic, and organised and possess the ability to work independently and alongside other members of the professional services team. You will be highly IT literate with good written and oral communication skills and possess the ability to think on your feet.  You will have strong time management and office management skills and the ability to communicate clearly, effectively, and positively.  You will be expected to work flexibly as, given the nature of the tasks, the work demands will be fluctuating, with periods of intense activity related to deadlines and important meetings.



 




Qualifications

Essential Criteria




  • Experience of providing high level administrative and/or personal support to a senior executive, using a range of IT software packages including Office software including spreadsheets and PowerPoint, and databases

  • Excellent communication and influencing skills, including excellent spoken and written English, in formal documents, briefs, letters, emails and other communications

  • Experience of project planning and implementation, including organising events/fora

  • Highly organised with excellent time management skills and strong attention to detail

  • Experience of drafting and proofreading documents

  • Ability to quickly gain familiarisation with the universities policies and procedures including financial and HR policies

  • Ability to handle situations sensitively, exhibiting a high level of awareness and confidentiality, tact and diplomacy

  • The ability to work independently and as part of a team

  • Ability to comprehend complex situations quickly, make decisions and provide creative solutions where appropriate



Desirable criteria




  • Interest in HE issues, particularly those involving health education and research

  • Experience of working in research administration



Skills

  • To support  the London Network with the organization of committee meetings, early career researcher events, open days, the science day, KCL funding rounds, and other ad-hoc meetings where needed.

  • To set up meetings between the London Network Coordinator and local network members at KCL.

  • To establish and maintain effective record systems to facilitate information retrieval and manipulation, monitoring and maintaining London ARUK network databases.

  • To provide general assistance to members of the London ARUK network with room bookings, providing general support on the use of the KCL finance system - KFIN (to include setting up new users/ general purchasing and invoicing, providing general guidance, processing expense claims); maintaining email circulation lists etc.



To provide information and assistance for the Annual Science Day, and Open Days

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Thesis Formatting Support

£27,144 - £27,144
London - South East
Temporary / Interim

Formatting a PhD thesis, including table of contents and subheadings.




Qualifications

Experience as above



Skills

Experience in workign with large documents, Access to KCL computers

BeActive Instructor

£58,500 - £58,500
London - South East
Contract (Fixed Term)

BeActive instructor



- Responsible for taking engaging exercise/ wellness classes for the BeActive programme 



 




Qualifications

Yoga Qualification 



Skills

Previous experience of yoga teaching. 



Experience of taking exercise classes 

Programme Officer

£36,075 - £36,075
London - South East
Office, Clerical & Administration
Temporary / Interim

Grade 4 Programme Officer (Timetabling) 



Temporary from 29th July (excluding UK Bank Holiday) Kings College London, Guy’s Campus (Tower Wing, Floor 18, Academic Centre Office)  SE1 9RT.



Candidates must be available throughout the dates specified above. Annual leave will not be viable. Work will be on campus (hybrid/remote working not available for this assignment). 



Role purpose 



Working as a member of the programme administration team, who deliver high-quality customer experience to relevant stakeholders throughout preparation for teaching support for the student lifecycle, from pre-enrolment activities, through to graduation. Resolving day-to-day issues, responding in line with university Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), assisting with annual tasks for curriculum set up and implementation. 



Your primary role will scheduling our non-clinical undergraduate programme timetables, quality assuring data integrity and making amendments to sessions as necessary in response to changing business needs. You will be working alongside our clinical scheduling team to ensure student timetables are cohesive, with highest data integrity and adequate venue provision. 



Highly accurate data entry will be a significant portion of this role’s responsibilities. You must be confident in maintaining consistent attention to detail during the working day whilst performing repetitive tasks. 



  



Key Accountabilities 



 




  • Work with relevant colleagues within programme administration to produce undergraduate timetables, including finalising all room booking requests, during the crucial final period of the FoDOCS timetabling processes. 

  • Work flexibly as part of a team, supporting others in times of high-volume activity. Covering staff absence as and when required, including in student facing activities (e.g. student reception). 

  • Identify and investigate any low-level data discrepancies, escalating these matters to the Non-Clinical Programme Manager. 

  • Notify the Non-Clinical Programme Manager of any challenges or data integrity risks/problems. 

  • To take personal accountability to ensure all key performance indicators towards timetable creation are met during assignment, including data quality. 

  • Ensure all work is carried out in a professional and timely manner, with appropriate confidentiality and sensitivity. To maintain an up-to-date knowledge of the data protection and GDPR working in accordance with KCL’s university regulations. 

  • To work with professional excellence, in accordance with, and to represent, KCL’s workplace values. 

  • Carry out any other duties, commensurate with the post, as required. 



 



About the Faculty of Dentistry, Oral & Craniofacial Sciences 



As the largest, most influential centre of excellence in the UK for oral and dental research, with an outstanding record for quality assurance in learning and teaching, King’s College London Faculty of Dentistry, Oral & Craniofacial Sciences is one of the top five centres of excellence for dental education, research and oral healthcare provision in the world. The Faculty’s international excellence in research has been confirmed by the outcome of the 2008 UK Research Assessment Exercise (RAE). 



  



Our international reputation attracts students and staff from across the globe. The largest dental academic centre in the UK, we teach over 800 undergraduate students, 260 graduate taught students including 160 on flexible learning programmes and over 100 graduate research students. The Faculty provides both routine and specialist clinical care and educates and trains dental personnel at all levels, including dental care professionals. Our internationally renowned Faculty undertakes and actively promotes cutting edge basic, clinical and translational research in collaboration with its world-famous partner hospitals – Guy’s, King’s College and St Thomas’.   



Working hours are 09:00-17:00 (requests for 09:30-17:30 will be considered)  



Qualifications

Degree / A-Level qualified, or equivalent.



Skills

  • Strong prioritisation skills in a fast-paced environment 

  • Expert attention to detail and accuracy

  • Experience of learning new software systems  

  • Intermediate to advanced Microsoft Office Excel skills  

  • Professional and diplomatic communication skills 

  • Experience of working with shifting information and priorities 

  • Self-motivated, customer focused with common sense approach 

  • Desirable: experience in timetabling / scheduling role, preferably in the HE sector 

  • Desirable: experience using HE timetabling software 

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