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Event Manager

£39,897 - £39,897
London - South East
Temporary / Interim
 

Job Description

Context:



The School of Education, Communication and Society will convene a workshop in April or May 2024 bringing together major actors involved in preparing new conceptualisations and codifications for academic freedom (international organisations, national public authorities, university associations, research of academic freedom, etc.). The workshop might be doubled by a peer learning exercise within the framework of NewFav project regarding the development of a monitoring framework for the fundamental values of higher education in Europe.



 



The event(s) will take place over one or two days at King’s. Attendance online will also be possible.



Funding is secured from Horizon Europe.



 



Tasks:



 




  • Coordinate the programme with the head of School participants, and funders (NewFav).

  • Liaise with King’s Venues to secure spaces and reviewing the booking contracts. 

  • Liaise with King’s AV for audio and video requirements. 

  • Agree and order catering through King’s Venues. 

  • Hire and brief student ambassadors. 

  • Co-ordinate risk assessments of the event

  • Communicate with workshop leads.

  • Prepare sign-in sheets, and liaise with King’s Security team with regard to registration list. 

  • Email attendees the details of the event and an evaluation form post-event, and analyse the results. 

  • Attend the event, brief speakers, and liaise with catering and AV. 

  • Prepare any reports needed after the event.



 




Qualifications

Qualifications are not required, but the role would suit a student who can devote a small amount of time daily to pick emails etc. 



Skills

Ideally you will be a confident self-starter, able to work independently and to effectively liaise with other departments. You will also need to be comfortable working with senior managers.




  • Significant experience of events planning and administration (must have organised three events or more).

  • Excellent written and verbal communication skills.

  • Excellent attention to detail with the proven ability to work with a high degree of accuracy.

  • Proven time management and organisational skills.

  • A proven ability to use initiative and work well under pressure.

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Thesis Formatting Support

£27,144 - £27,144
London - South East
Temporary / Interim

Formatting a PhD thesis, including table of contents and subheadings.




Qualifications

Experience as above



Skills

Experience in workign with large documents, Access to KCL computers

BeActive Instructor

£58,500 - £58,500
London - South East
Contract (Fixed Term)

BeActive instructor



- Responsible for taking engaging exercise/ wellness classes for the BeActive programme 



 




Qualifications

Yoga Qualification 



Skills

Previous experience of yoga teaching. 



Experience of taking exercise classes 

Programme Officer

£36,075 - £36,075
London - South East
Temporary / Interim

Grade 4 Programme Officer (Timetabling) 



Temporary from 23rd July (excluding UK Bank Holiday) Kings College London, Guy’s Campus (Tower Wing, Floor 18, Academic Centre Office)  SE1 9RT.



Candidates must be available throughout the dates specified above. Annual leave will not be viable. Work will be on campus (hybrid/remote working not available for this assignment). 



Role purpose 



Working as a member of the programme administration team, who deliver high-quality customer experience to relevant stakeholders throughout preparation for teaching support for the student lifecycle, from pre-enrolment activities, through to graduation. Resolving day-to-day issues, responding in line with university Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), assisting with annual tasks for curriculum set up and implementation. 



Your primary role will scheduling our non-clinical undergraduate programme timetables, quality assuring data integrity and making amendments to sessions as necessary in response to changing business needs. You will be working alongside our clinical scheduling team to ensure student timetables are cohesive, with highest data integrity and adequate venue provision. 



Highly accurate data entry will be a significant portion of this role’s responsibilities. You must be confident in maintaining consistent attention to detail during the working day whilst performing repetitive tasks. 



  



Key Accountabilities 



 




  • Work with relevant colleagues within programme administration to produce undergraduate timetables, including finalising all room booking requests, during the crucial final period of the FoDOCS timetabling processes. 

  • Work flexibly as part of a team, supporting others in times of high-volume activity. Covering staff absence as and when required, including in student facing activities (e.g. student reception). 

  • Identify and investigate any low-level data discrepancies, escalating these matters to the Non-Clinical Programme Manager. 

  • Notify the Non-Clinical Programme Manager of any challenges or data integrity risks/problems. 

  • To take personal accountability to ensure all key performance indicators towards timetable creation are met during assignment, including data quality. 

  • Ensure all work is carried out in a professional and timely manner, with appropriate confidentiality and sensitivity. To maintain an up-to-date knowledge of the data protection and GDPR working in accordance with KCL’s university regulations. 

  • To work with professional excellence, in accordance with, and to represent, KCL’s workplace values. 

  • Carry out any other duties, commensurate with the post, as required. 



 



About the Faculty of Dentistry, Oral & Craniofacial Sciences 



As the largest, most influential centre of excellence in the UK for oral and dental research, with an outstanding record for quality assurance in learning and teaching, King’s College London Faculty of Dentistry, Oral & Craniofacial Sciences is one of the top five centres of excellence for dental education, research and oral healthcare provision in the world. The Faculty’s international excellence in research has been confirmed by the outcome of the 2008 UK Research Assessment Exercise (RAE). 



  



Our international reputation attracts students and staff from across the globe. The largest dental academic centre in the UK, we teach over 800 undergraduate students, 260 graduate taught students including 160 on flexible learning programmes and over 100 graduate research students. The Faculty provides both routine and specialist clinical care and educates and trains dental personnel at all levels, including dental care professionals. Our internationally renowned Faculty undertakes and actively promotes cutting edge basic, clinical and translational research in collaboration with its world-famous partner hospitals – Guy’s, King’s College and St Thomas’.   



Working hours are 09:00-17:00 (requests for 09:30-17:30 will be considered)  




Qualifications

Degree / A-Level qualified, or equivalent.



Skills

  • Strong prioritisation skills in a fast-paced environment 

  • Expert attention to detail and accuracy

  • Experience of learning new software systems  

  • Intermediate to advanced Microsoft Office Excel skills  

  • Professional and diplomatic communication skills 

  • Experience of working with shifting information and priorities 

  • Self-motivated, customer focused with common sense approach 

  • Desirable: experience in timetabling / scheduling role, preferably in the HE sector 

  • Desirable: experience using HE timetabling software 

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