Event Manager

Context:

The School of Education, Communication and Society will convene a workshop in April or May 2024 bringing together major actors involved in preparing new conceptualisations and codifications for academic freedom (international organisations, national public authorities, university associations, research of academic freedom, etc.). The workshop might be doubled by a peer learning exercise within the framework of NewFav project regarding the development of a monitoring framework for the fundamental values of higher education in Europe.

The event(s) will take place over one or two days at King’s. Attendance online will also be possible.

Funding is secured from Horizon Europe.

Tasks:

• Coordinate the programme with the head of School participants, and funders (NewFav).


• Liaise with King’s Venues to secure spaces and reviewing the booking contracts. 


• Liaise with King’s AV for audio and video requirements. 


• Agree and order catering through King’s Venues. 


• Hire and brief student ambassadors. 


• Co-ordinate risk assessments of the event


• Communicate with workshop leads.


• Prepare sign-in sheets, and liaise with King’s Security team with regard to registration list. 


• Email attendees the details of the event and an evaluation form post-event, and analyse the results. 


• Attend the event, brief speakers, and liaise with catering and AV. 


• Prepare any reports needed after the event.

Qualifications are not required, but the role would suit a student who can devote a small amount of time daily to pick emails etc. 

Ideally you will be a confident self-starter, able to work independently and to effectively liaise with other departments. You will also need to be comfortable working with senior managers.

• Significant experience of events planning and administration (must have organised three events or more).


• Excellent written and verbal communication skills.


• Excellent attention to detail with the proven ability to work with a high degree of accuracy.


• Proven time management and organisational skills.


• A proven ability to use initiative and work well under pressure.