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Event Assistant
Job Description
Job description
The King's Festival of Artificial Intelligence is returning between Tuesday 21 and Saturday 25 May 2024, with a series of public events, including lectures, workshops and demonstrations, exploring artificial intelligence with researchers from across King's.
In order to support with the smooth running of the festival, the KIAI is looking for up to ten event assistants. Event assistants will be responsible for supporting the KIAI team and lead event assistants to register attendees for events, support attendees to navigate King’s, and support event deliverers with any requirements during events. Interviews for the position will be held online on 7th and 8th May (with some flexibility to work around candidates’ other commitments).
Hours of work vary, but successful candidates will ideally be expected to work on at least two days between 21 and 25 May. Hours of work are varied but shifts will take place between the hours of 9am and 9pm each day. Event assistants may be required to attend a compulsory paid briefing/training session before their first shift.
Key responsibilities
Your responsibilities will vary but in general you may be expected to:
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Greet and register attendees to festival events including staffing the registration desks at the entrance to the Strand campus.
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Support attendees to navigate King’s including finding the correct venues for their events and make use of King’s facilities, including staffing the navigation desk outside the Great Hall.
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Support event organisers to distribute materials at the beginning or during an event and collect these at the end.
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Support with Q&As during events, for e.g. through use of microphones.
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Support attendees to complete evaluation forms at the end of events (if required).
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Report any issues that cannot be resolved immediately to a member of the KIAI team or a Lead Event Assistant.
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For Family Zone event assistants: support families attending the event, signposting to available facilities and assist in managing any queues for demos.
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This list is not exhaustive and event assistants may be asked to undertake reasonable duties in line with the role to ensure the smooth-running of the festival.
Qualifications
None required.
Skills
Experience/ skills required:
Essential: experience of supporting events including but not limited to academic seminars, conferences, university open days, and outreach events.
Essential: strong communication skills, and willingness to communicate with the general public.
Essential: excellent organisation and time management skills with the ability to multitask.
Desirable: interest in data science and/or AI OR public engagement opportunities.
Desirable: experience of communicating and/or working with young people (under 18).
Desirable: first aid trained.
Desirable: fire marshall trained.
Desirable: DBS checked.
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Event assistant for an SSPP event on 25 June (Tuesday) in The Exchange, Strand campus. Shift timings are 5-8pm BST.
Duties include checking in guests, helping with the roving mic.
Event details: 'General Election 2024: Manifestos Under The Microscope'.
In this event on 25 June polling expert Sophie Stowers (King's Policy Institute) will moderate an expert discussion on the proposed policies in their published manifestos. The panel will seek to answer whether what the parties are proposing is feasible, affordable, or evidence-based. The event will cut through some of the noise of the campaign to provide insights into key policy areas including security, the environment, immigration and the economy.
More: https://www.kcl.ac.uk/events/general-election-2024-manifestos-under-the-microscope
Qualifications
Students who have not completed the Right to work check will not be considered.
Skills
Preference to SSPP students. Prior event experience is desirable but not essential.
The KCLWP Pre-16 Team are looking for a group of ambassadors to support at our annual Family Day on Saturday 13th July 2024. The shift time will run from 08:45am-3:30pm. Family day will take place on the Stand Campus.
If you are selected for this shift, there is a compulsory PAID briefing on Friday 12th July from 2:00pm-3:30pm on the Strand Campus. Please do not apply for this shift unless you can attend this complusory PAID breifing.
We will be expecting around 200 guests for a fun and informative day filled with academic skills sessions, subject workshops, parent talks, free lunch etc.
Ambassadors will be supporting with:
- - Registering guests on arrival
- - Directing guests to the right rooms
- - Supporting with the pupil sessions/workshops
- - Leading campus tours
- - Sharing your experience as a student at King's
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- Any confident medic ambassors will also be potential used to lead clinical skills workshops.
This will be a fun shift where you will get to work with many of our Scholars and their families. Lunch will be provided for you on the day.
If you are selceted for this shift, you will be sent a Microscoft form to fill out with some additional details.
Please do not apply for this shift if you are unavailable to attend the compulsory PAID briefing on Friday 12th July from 2:00pm-3:30pm on the Strand. Campus.
Qualifications
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Skills
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We require an Events Assistant for an event by the King's India Institute on 6 June for a 3-hour shift.
Event assistant for '2024 and beyond: The implications of India's election results'. The assignment is for 4:30-7.30pm on Thursday, June 6.
The role involves helping with the event setup, checking in guests at the front desk in the Strand building from 5.20pm onwards and helping with the roving mic during the Q&A.
The lecture venue is Edmond J Safra Lecture Theatre, Strand Campus.
Event details: https://www.kcl.ac.uk/events/2024-and-beyond-the-implications-of-indias-election-results
Qualifications
None
Skills
The candidate must have completed the Right to Work check.
Students from the School of Global Affairs will be given preference.
Prior event experience is not essential but favourable.
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