Communications, Marketing And Student Recruitment Assistant

Key responsibilities   

• To support the Lead Invigilator/ Staff Lead in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.  
• To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station. 
• Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment). 
• To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.   
• To invigilate the examination circuits and guide students between stations during the exam.  
• Direct examiners, patients, simulated patients to the correct stations. 
• Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently. 
• To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.  
• To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout 
• To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner. 
• To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.   

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Experience of Clinical Examination Invigilation

The post holder will primarily manage activities relating to the randomisation service and electronic data capture (EDC) system,  such as taking responsibility for user access and password management, data export, circulating documents for signature, receiving and processing Serious Adverse Event (SAE) forms relating to a portfolio of trials, reviewing the content of such notifications and processing them according to regulatory requirements, co-ordinating of King?s Trials Partnership activities and managing document version control and tracking within the KCTU.

Degree level qualification or equivalent professional experience (a subject with either a major health related component e.g. biology, psychology, or of relevance to administration e.g. accounting, business management, NHS management would be desirable

To act as the main point of contact for approximately 100 clinical trial teams currently using the KCTU randomisation service and electronic data capture system (EDC)

• To process requests for user access to IT systems supporting the KCTU portfolio of trials accurately and promptly, with due care and attention
• Manage activities relating to randomisation and EDC system, keeping accurate auditable records
• To process Serious Adverse Event (SAE) reports in accordance with KCTU SOPs
• Occasionally, to process Emergency Code Break notifications in accordance with KCTU SOPs
• To receive and resolve queries relating to the above during the life of each project 
• To provide administrative support to the King?s Clinical Trials Unit Operational Director and Business Manager along with other KCTU staff as needed
• Manage activities of the KCTU in line with KCL policy and procedures and with the Standard Operating Procedures of the Clinical Trials Unit
•  To participate in inspections of the KCTU by sponsor auditors, regulatory authorities and others, ensuring key documents are readily available
• To ensure that the KCTU?s website is kept up to date and that the information is accurate
• Responsible for providing a professional, accurate and efficient service to a wide range of people including study teams, colleagues and external agencies
• Ensure compliance with GCP, regulatory legislation and ethical frameworks in respect of working practices
• Liaise with a wide range of internal and external clients to ensure requests for user access to KCTU IT systems are processed swiftly, which will involve explaining complicated procedures on how to obtain access
• Being mutually supportive and covering duties as necessary during colleagues absences and at time of additional pressure, as directed

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

MBBS OSCE Invigilation 23rd & 24th April 2025 (08.00 til 13.00 PM) Guys Campus

Key responsibilities   

• To support the Lead Invigilator/ Staff Lead  in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.  
• To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station. 
• Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment). 
• To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.   
• To invigilate the examination circuits and guide students between stations during the exam.  
• Direct examiners, patients, simulated patients to the correct stations. 
• Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently. 
• To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.  
• To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout 
• To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner. 
• To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.   

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