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We are urgently looking for an Executive Assistant who will support the CIO in the development and implementation of strategic initiatives and will include the coordination of cross-service projects to achieve strategic and operational aims. The post holder will develop effective working relations with staff at all levels across the University and regularly liaise with a wide range of stakeholders to ensure the smooth running of ITS?s operations and the fulfilment of strategic objectives. The post holder will also be responsible for the operational management of the office of the CIO on a-day-to-day basis dealing with all enquiries and ensuring matters are escalated as appropriate in a timely manner.

Main duties and responsibilities 

To effectively develop and manage an electronic filing system for the CIO, ensuring that all stored documents, files and reference materials are up-to-date and systems are transparent and easy to use. 

To prepare reports, correspondence, communications, presentations and other documents for the CIO at his/her request. 

To prepare management information and briefing material, as directed by the CIO. 

To provide comprehensive executive support and advice to the CIO on a variety of issues relating to IT Services using in-depth knowledge of the University to provide opinion and credible solutions to problems arising. 

To collaborate and develop strong working relationships with staff and management from across Professional Services, attending relevant networking groups ensuring that professional communications standards are maintained at all times. 

The Executive Assistant is expected to use their professional judgement and experience to identify issues, trends and problems which may have a broad impact, bringing those issues or communications of highest priority or sensitivity to the attention of the CIO. 

The post holder is expected to comply with all Health and Safety policies and procedures and to ensure that all activities are undertaken in a safe manner.

Educated to degree level or with equivalent experience as a PA/EA. 

• Substantial experience of working as a PA/EA in a Higher Education Institute or IT Services organization 
• Experience of supporting  committee work at a senior level 
• Experience of dealing with complex and sensitive business activities in an executive support role. 
• Comprehensive understanding of the Higher Education sector 
• Experience in handling difficult situations with tact and sensitivity. 
• Knowledge of project management principles with the ability to coordinate, monitor and support multiple project groups. 
• Ability to manage and prioritise activities of self and others in order to meet tight deadlines. 
• Ability to exercise creativity and judgement in problem solving. 
• Excellent IT Skills including Microsoft Office and an understanding of management information systems. 
• Excellent organisational skills with the ability to balance competing pressures, deadlines and demands. 
• Strong interpersonal skills and proactive approach 
• Self-motivated and acts on own initiative. 
• Able to work independently, and as part of a team. 
• Adaptable, flexible and able to cope with uncertainty and change. Professional calm and efficient manner. 
• Required to carry out duties at other University sites as necessary, to support the wide ranging activity of the Estates and Facilities Directorate. 
• Able to maintain complete confidentiality at all times when dealing with sensitive information. 
  
   

For current University students ONLY

About Queen Mary

At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable.

Throughout our history, we?ve fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it?s simply ?the right thing to do? but for what it helps us achieve and the intellectual brilliance it delivers.

Queen Mary?s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. To support students to participate in this internship, we are able to provide some support towards travel and accommodation.

Have you ever wondered what a research career is like? Do you have questions about cancer diagnosis and how we can make things better for patients? We are looking for an undergraduate student to take part in an NIHR Undergraduate Internship summer 2025.

The internship will take place within the MODE Study (Non-cancer diagnoses and their potential for missed opportunities in symptomatic cancer diagnosis: a mixed methods study) team at Queen Mary University of London. The MODE study is using qualitative and quantitative methods to understand when non-cancer diagnoses (?interim diagnoses?) before a cancer diagnosis, represent missed opportunities to diagnose cancer.

The successful candidate will be involved in the planning, preparation and running of a stakeholder event which aims to identify targets for future interventions for reducing delays in cancer diagnosis. This could include: contributing to data analysis, working with patient and public representatives to create and test accessible summaries of the study findings, and supporting discussions at the event. 

You will be working closely with a team of researchers, clinicians and people with lived experience, as well as meeting with a range of experts at the event. Training and mentorship will be provided in the relevant skills required to complete these projects. This will be an excellent opportunity to gain research and science communication experience, build your professional network, and contribute to a significant area of research and public health. 

The internship position will last 8 weeks, and will be expected to take place between July and September 2025.

Learning objectives for the role

Research skills and insights:

• Qualitative data analysis
• Mixed-methods evidence synthesis
• Academic paper writing
• Incorporating patient and public perspectives into research 
• How research is translated into impact

Transferable skills:

• Communicating complex information to a broad audience, including researchers, clinicians and members of the public
• Gathering views and reaching consensus across a range of stakeholder groups

Main duties and responsibilities of the role

• To collaborate with project leads on planning, preparing and running an event to develop ideas for reducing missed opportunities in cancer diagnoses in primary care.
• To assist in data analysis and evidence synthesis.
• To contribute to the preparation of audio, video or written summaries of the research findings.

Must be a currently enrolled undergraduate student with at least one year of study remaining.

Essential:

• Must be a currently enrolled undergraduate student with at least one year of study remaining.
• Interest in cancer diagnosis and/or primary care. 
• Enthusiasm for learning and willingness to take on new challenges
• Comfortable using common software tools, such as Microsoft Office
• Experience of managing a varied workload and meeting tight deadlines
• Excellent oral and written communication skills, and attention to detail
• Ability to work independently as well as collaboratively within a team

Desirable:

• Understanding of qualitative research and analysis
• Experience in report writing, writing for publication, or other science communication

The applicant will support an educational research project in the Faculty of Dentistry, Oral and Craniofacial Sciences. The research involves analysing data collected from a dashboard including teacher feedback, student feedback and self-reflections.

The role includes conducting thematic analyses and working with quantitative data. The successful candidate will be supported in developing their qualitative and quantitative research skills through guidance towards self-directed learning resources and ad-hoc training to enhance their expertise. 

The Research Assistant will contribute to generating meaningful insights to inform educational practices, particularly in assessment and feedback.

Key responsibilities:

1. Clean, process and manage datasets from multiple excel sources for analysis.
2. Provide quantitative and qualitative research support.
3. Assist in conducting thematic analyses to identify themes from qualitative data.
4. Perform quantitative analysis of student grade performance.
5. Participate in discussions, communicating and presenting research at meetings.
6. Contribute to writing reports, presentations and academic publications.

A third-year undergraduate student or above in any subject area.

Desirable skills: 

1. Knowledge of qualitative and quantitative research methods and techniques 
2. Some understanding of thematic analysis and experience in working with large datasets. 

Required skills:

1. Basic knowledge of excel.
2. Ability to work independently and collaboratively remotely.
3. Ability to manage tasks and deliver results under tight deadlines.
4. Strong work ethic, commitment to data accuracy.
5. Ability to work with limited supervision.