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Recruitment and Workforce Manager
Job Description
To be the first point of contact in the Barts Cancer Institute (BCI) for all recruitment and other personnel-related queries including advertising and appointment to new posts, salary payments, promotions, appraisals, maternity and paternity arrangements and special forms of leave.
To provide a comprehensive and effective recruitment and personnel-related advisory service to all levels of staff within the BCI, but particularly for centre administrators and academics.
To administer effectively all HR processes at the institute level including recruitment, right to work checks, personnel data management and appraisal processes in the Institute, and to liaise closely with HR to ensure adherence to QMUL HR policies and procedures.
To ensure staff are aware and adhere to QMUL staffing/HR policies and procedures.
Qualifications
GCSEs (or equivalent) at Grade C or above in English and Mathematics
Undergraduate degree or equivalent professional experience
Skills
Experience:
Experience of working in higher education or NHS
Substantial experience of providing a high quality HR support, advising and managing effective implementation of various employment policies, procedures and processes, ideally in an HE setting.
Experience of managing recruitment and selection, including providing advice on relevant legislation and best practice processes.
Experience of advising on a range of HR and staff management issues, including the monitoring of probationary periods and staff performance.
Experience in line managing team members or supervising colleagues, providing development, support and professional leadership
Experience in using online recruitment systems and databases
Skills:
An understanding of the confidential nature of the work and the ability to deal with sensitive information in a professional manner.
Effective time management skills and the ability to prioritise and organise own varied workload to tight deadlines.
Excellent administration and organisational skills and a highly proactive approach to providing attention to detail.
Excellent computer literacy and familiarity with the Microsoft suite of software from intermediate to advanced level in Word, Excel, Outlook, diary management and other relevant software.
A collaborative and supportive team player, with the ability to be flexible and co operative.
Sympathetic, approachable manner, and understanding of the need for confidentiality and discretion on sensitive matters and the ability to deal with sensitive information in a professional manner.
Ability to acquire and assimilate information effectively, and to impart information and advice to staff clearly.
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THIS ROLE IS NOT SUITABLE FOR CURRENT STUDENTS; STUDENT APPLICATIONS WILL NOT BE CONSIDERED DUE TO WORKING HOUR LIMITS.
Main duties and responsibilities
- Assist in the coordination and development of the Student Ambassador Scheme, ensuring efficient management of the booking process, timesheet submission, expense processing, and engagement reporting
- Provide logistical and administrative support to the Student Recruitment and Widening Participation (WP) team, coordinating events and activities, ensuring representation at both regional and national levels.
- Support the delivery of the Enquiry Management and Campus Tours project, including assisting with the onboarding, training, and allocation of tasks for Student Ambassadors
- Occasionally deliver presentations, workshops, and advice sessions to schools and colleges, both regionally and nationally, to raise awareness and support recruitment efforts. This may also include representing the university at National and Postgraduate Fairs.
- Engage with schools and colleges as required by management, delivering pre-prepared content to support outreach and recruitment.
- Support the evaluation and monitoring of the Student Recruitment and WP team by collating and reporting data on key Outreach KPIs.
- Assist in the planning and execution of Queen Mary?s major external events, such as Offer Holder Days and Open Days, which may involve compensated out-of-hours work.
- Act as an advocate for the University?s brand, ensuring its visual and verbal identity are consistently applied across all communications and activities.
- Stay updated on relevant legislation, including GDPR, CMA, and ASA requirements, ensuring all activities align with these regulations.
The above list of responsibilities is not exhaustive and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager.
Qualifications
A level qualifications (or equivalent), or equivalent relevant experience - Essential
Educated to degree level in a relevant field or equivalent experience - Desirable
Skills
- Experience of working within the Higher Education sector in a similar role - Desirable
- Experience in the management of student ambassadors or volunteer groups - Desirable
- Experience of communicating with a wide range of audiences - Essential
- Experience of organising small to medium scale events from briefing to delivery - Desirable
- Experience of delivering training or workshops for student groups - Desirable
- Strong technical ability in using CRM systems or other platforms to record customer enquiries and execute marketing campaigns - Desirable
- Excellent editorial (writing, proofing) and numerical skills - Essential
- Excellent IT skills including use of Microsoft packages in using email, spreadsheets, presentation software and word processing - Essential
- Proven analytical and problems solving capacity - Essential
- Able to work effectively independently and as part of a team - Essential
- Able to advise prospective students and their families of possible study options in a knowledgeable and professional manner - Essential
- The nature of this role will mean the postholder may be required to work evenings and weekends as well as travel on a national basis (for which TOIL will be given), as such a flexible approach to working during unsociable hours is needed - Essential
- This post is subject to an enhanced DBS check - Essential
- *The ability to meet UK ?right to work? requirements. - Essential
- The ability and willingness to work evenings and weekends as required - Essential
OSCE Invigilation
Thursday 1st May 2025 & Friday 2nd May 2025.
Applicants must NOT be part of the MPharm course at King's College London or the Faculty of Life Sciences and Medicine.
Key responsibilities
- To support the Lead Invigilator in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.
- To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station.
- Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment).
- To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.
- To invigilate the examination circuits and guide students between stations during the exam.
- Direct examiners, patients, simulated patients to the correct stations.
- Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently.
- To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.
- To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout
- To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner.
- To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.
Qualifications
N/a
Skills
- Must be available for both days (Thursday 1st May 2025 & Friday 2nd May 2025 )
- Available for a prompt start at 09:00 to 17:00
- Professional.
- Observant.
- Shows initiative.
- Handles confidential documents responsibly.
- Available for the full duration of the exam.
- Applicants must NOT be part of the MPharm at King's College London or the Faculty of Life Sciences and Medicine.
OSCE Invigilation
Tuesday 1st April 2025 & Wednesday 2nd April 2025.
Applicants must NOT be part of the MPharm course at King's College London or the Faculty of Life Sciences and Medicine.
Key responsibilities
- To support the Lead Invigilator in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.
- To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station.
- Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment).
- To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.
- To invigilate the examination circuits and guide students between stations during the exam.
- Direct examiners, patients, simulated patients to the correct stations.
- Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently.
- To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.
- To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout
- To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner.
- To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.
Qualifications
N/a
Skills
- Must be available for both days (Tuesday 1st April 2025 & Wednesday 2nd April 2025 )
- Available for a prompt start at 09:00 to 17:00
- Professional.
- Observant.
- Shows initiative.
- Handles confidential documents responsibly.
- Available for the full duration of the exam.
- Applicants must NOT be part of the MPharm at King's College London or the Faculty of Life Sciences and Medicine.
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