Recruitment and Workforce Manager

Job Description

To be the first point of contact in the Barts Cancer Institute (BCI) for all recruitment and other personnel-related queries including advertising and appointment to new posts, salary payments, promotions, appraisals, maternity and paternity arrangements and special forms of leave.

To provide a comprehensive and effective recruitment and personnel-related advisory service to all levels of staff within the BCI, but particularly for centre administrators and academics.

To administer effectively all HR processes at the institute level including recruitment, right to work checks, personnel data management and appraisal processes in the Institute, and to liaise closely with HR to ensure adherence to QMUL HR policies and procedures.

To ensure staff are aware and adhere to QMUL staffing/HR policies and procedures.


GCSEs (or equivalent) at Grade C or above in English and Mathematics

Undergraduate degree or equivalent professional experience



Experience of working in higher education or NHS

Substantial experience of providing a high quality HR support, advising and managing effective implementation of various employment policies, procedures and processes, ideally in an HE setting.

Experience of managing recruitment and selection, including providing advice on relevant legislation and best practice processes.

Experience of advising on a range of HR and staff management issues, including the monitoring of probationary periods and staff performance.

Experience in line managing team members or supervising colleagues, providing development, support and professional leadership

Experience in using online recruitment systems and databases


An understanding of the confidential nature of the work and the ability to deal with sensitive information in a professional manner.

Effective time management skills and the ability to prioritise and organise own varied workload to tight deadlines.

Excellent administration and organisational skills and a highly proactive approach to providing attention to detail.

Excellent computer literacy and familiarity with the Microsoft suite of software from intermediate to advanced level in Word, Excel, Outlook, diary management and other relevant software.

A collaborative and supportive team player, with the ability to be flexible and co operative.

Sympathetic, approachable manner, and understanding of the need for confidentiality and discretion on sensitive matters and the ability to deal with sensitive information in a professional manner.

Ability to acquire and assimilate information effectively, and to impart information and advice to staff clearly.


We are looking for a highly organised and motivated Clinical Trials Administrator. You will be joining the Quality Team, who are a friendly team of Clinical Research Associates. The main purpose of this role is to:

  • Assist the Quality Team to ensure that all trials sponsored or co-sponsored by the partner organisations are conducted in accordance with the Clinical Trial Regulations and the KHP CTO SOPs.

  • Provide day to day admin and support to the Quality Team to assist Investigators conducting clinical trials sponsored by the partner institutions ensuring they are working to the highest quality standards.

  • Perform File Reviews and conduct archiving of trial documents for the KHP-CTO.

  • Provide logistical, practical and administrative support as required according to KHP-CTO SOPs, prevailing regulations and best research practice.

This is an office-based role at Guy’s Hospital with some regular travel across London to our various sites and campuses.




  1. Educated to GCSE-level or equivalent

  2. Able to learn and work to SOPs

  3. Strong planning and organisational skills including the ability to prioritise and manage multiple tasks

  4. Excellent interpersonal skills – tactful and able to deal with a wide range of people in an enthusiastic and helpful manner whilst being capable of firmly maintaining policies and regulations.

  5. Problem solving skills – pragmatic and flexible approach whilst maintaining policies and regulations.

  6. Strong computer skills (proficient with MS WORD, Excel and web-based applications).

  7. Experience acquired in administration role(s), preferably in either a pharmaceutical industry or clinical research setting, including specific experience of clinical trial administration.

  8. Excellent verbal and written communication skills with the ability to demonstrate exceptional attention to detail.


Research Temp 




Research Experience 

The Global Mobility Office (also known as GloMo) is seeking four current King’s students to join us as Peer Advisors for the 2024/25 academic year.  We encourage applications from students from underrepresented and widening participation backgrounds

We are looking for someone friendly, enthusiastic and reliable who has previously studied or worked abroad on a placement facilitated through GloMo (i.e. Summer exchange or a semester/year abroad as part of your degree).  You should have an interest in international education and an awareness of the value of experiencing different cultures.   

This role will involve assisting with the incoming Study Abroad Orientation week in both September and January (welcoming approximately 1000 students across the academic year), as well as other events during the year for both incoming and outgoing students.  You’ll spend two hours per week in the GloMo office working on other administrative tasks and projects, which will vary depending on the office’s needs and your particular skills.  You will also act as an advisor to outgoing students, by talking about your own experiences and challenges whilst studying abroad, and assisting with events such as pre-departure meetings. 

You must be available for the September 2024 (16th – 20th) and January 2025 (8th – 11th) orientation periods to be eligible for this position.  The role will begin from early September 2024 (exact start date can be negotiated, but ideally week commencing 2nd September) and will finish at the end of April 2025. 

Interviews will be held week commencing 12th August via Teams. 

To apply for the position, please apply via this advert and complete our application form online.   If you have any questions about your eligiblity for this role, please contact Sarah Goodyear, Global Mobility Senior Officer (Incoming Students Coordinator) at




You must have studied or worked abroad as part of your degree or facilitated by Global Mobility.

Not essential but beneficial:

Administrative experience

Ambassador experience

Customer service experience