Clinical Trials Administrative Assistant

Job Description

The King’s Health Partners Clinical Trials Office (KHP-CTO) is a collaboration between King’s College London, Guy’s and St Thomas’ NHS Foundation Trust, King’s College Hospital NHS Foundation Trust and South London and Maudsley NHS Foundation Trust. It is set up to provide a single interface for those wishing to conduct clinical trials within the partner organisations, and to ensure that there are common, efficient processes for the set up and administration of clinical trials.

We wish to recruit a temporary Clinical Trials Administrative Assistant to provide administrative support to the Kings Health Partners Clinical Trials Office Commercial Team with the management and processing of clinical trials amendments. 

Main responsibilities will be managing a shared inbox, updating shared trackers and databases with new information, filing emails, liaising with internal and external stakeholders and issuing clinical trials amendment approvals. 

A research background/interest would be ideal but key criteria is someone independent, with good attention to detail, organised, good communication, experience with Excel, okay with repetitive tasks and works well under pressure (meeting deadlines for amendment approvals). The candidate will be predominantly working from home with a minimum of one day per week in our main office- 16th Floor, Tower Wing, Guy's Hospital, Great Maze Pond, London Bridge, SE1 9RT. Laptop will be provided for the duration of the placement.  


•             Educated to GCSE-level or equivalent


Essential Criteria

•             Strong planning and organisational skills including the ability to prioritize and manage multiple tasks

•             Excellent interpersonal skills – tactful and able to deal with a wide range of people in an enthusiastic and helpful manner whilst being capable of firmly maintaining policies and regulations

•             Problem solving skills – pragmatic and flexible approach whilst maintaining policies and regulations.

•             Strong computer skills (proficient with MS WORD, Excel and web-based applications)

•             Commitment to a quality culture

•             A professional demeanour and high ethical standards

•             Proactive approach

•             Ability to understand and function in the different cultural environments of academics and clinical academia


Desirable Criteria

•             Understanding of medical terminology and practice

•             Knowledge of GCP full working knowledge of local regulatory requirements for the conduct of clinical trials.

•             Understanding of Research Governance Framework, Ethics committee and Competent Authority approval processes

•             Experience acquired in administration role(s), preferably in either a pharmaceutical industry or clinical research setting, including specific experience of clinical trial administration


The post holder will be responsible for the instruction of Fitness Class sessions to the University Sports Centre Users.

This role will pay 30-40 pounds per session.


Experience of delivering Fitness Class Sessions and working in an environment dealing with a broad range of users.

Relevant National Governing Body Teaching Qualification and Personal liability insurance.

Knowledge of the issues relating to health and safety in the delivery of Fitness Class sessions.

Good communication skills, be able to relate to a wide variety of different types of users.

Have demonstrated leadership skills and be able to develop the session.

Knowledge and understanding of fitness training relating to other classes or services provided by the Sports Centre is desirable.

Experience in planning for development of Fitness Classes is desirable.

A First Aid qualification is desirable.

Demonstrable understanding of Diversity and Equality and its practical application in Higher Education.


please send your CV to Daniel Campbell -




  1. To be responsible to the Fitness Manager for the running and supervision of the sports centre fitness class sessions.

  2. To ensure that the classes begin and end at the advertised times and that only authorised users participate, collecting tickets from all attendees before the session starts.

  3. To act in accordance with sector best practise, and NGB guidelines and code of conduct.

  4. To be responsible for the Health and Safety of all participants including ensuring the safe use of equipment, and communicating any faults to the Operations Manager – (Health and Fitness).

  5. To collect feedback from users for the development of the session/ programme.

  6. To liaise with the Operations Manager (Health and Fitness) in the development of these sessions.

  7. Any other duties appropriate to the role as directed by the Fitness Manager during the regular hourly slot.

  8. Session plans are to be provided and approved by the Fitness Manager on a quarterly basis, the session plans are to evolve so as to keep the customers interested and their progression continuous.

  9. The instructors are to market the class alongside LSBU Active to increase awareness of the classes and help promote academy events to their attendees.

  10. It is the responsibility of the instructor to inform their clients of any class changes due to annual leave or cancelation due to lack of attendance.

  11. All instructors are to be evaluated on a quarterly basis, unless a concern has been highlighted which means that this may be sooner.

  12. All instructors are to be on site on the hour even if the class starts at 10 past the hour to allow for set up time.

  13. Some classes will be removed during the quieter times while the students are away as this can affect the attendance levels.

  14. Due to fluctuations in trends, classes will be reviewed and timetables amended on a quarterly basis.

Health Equity Fellow to undertake a systematic review of access to care - barriers and faciliators





Health equity experience

Data analysis (inc recoding) of a qualitative data set of patient interviews about tobacco dependence treatment started in hospital.




Qualitative data analytical skills

writing for publication