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Athena SWAN Project Coordinator, Centre Of Aerospace & Physiological Sciences (CHAPS)


Job Description

The Athena SWAN initiative is an equality agenda and framework in higher education, to support gender equality and advance the careers of women in research and academia. King's College London and the Faculty of Life Sciences and Medicine is committed to equality, diversity and inclusion for all staff and students. Within the Centre of Aerospace & Physiological Sciences (CHAPS), a part of the Faculty of Life Sciences & Medicine, the role holder will support colleagues to implement and progress on actions around equality, diversity and inclusion, including collecting and analysing staff and student survey data, producing case studies and organising the summer family day. A key focus of the role will be to prepare an Athena SWAN Award application to submit to the Equality Challenge Unit (ECU), which will evidence the impact of initiatives undertaken and outline activities planned for the next three years. Key responsibilities include:

1. Project managing Athena SWAN activities, action plan and the awards application.
2. Working with the King's diversity & inclusion leads and teams to ensure initiatives are implemented.
3. Analysing and presenting quantitative and qualitative data for the application and action plan.
4. Drafting sections of the application and action plan.
5. Sharing good practice with other divisions involved in Athena SWAN within King's College London.

For more information about Athena SWAN in CHAPS, visit its webpage:
For more information about Athena SWAN and the Equality Challenge Unit (ECU), visit its webpage:

Good standard of education to degree level or equivalent.

To be successful in this role, you will have:

1. Effective written and verbal communication skills.
2. Experience with managing or supporting projects.
3. Ability to analyse and present quantitative and qualitative data.
4. A co-do attitude and solution driven approach.
5. Interest in equality, diversity & inclusion.

I want support with developing a protortype for an app that can help record people entering and leaving a room. This will be used using the developed app which will be connected to an NFC tag to record who has entered a lab space, similar to the solution provided here

- Develop the app

- Connect it to an NFC tag

- Develop reporting mechnism


A qualification or reelvant expecrience in IT, primarily app devleopment


- App development, primrily trhough MS Power apps

- System development nderstanding

- Experience using Microsoft 365 suite

The main purpose of this role is to provide administrative support to the Residences Wellbeing Manager during the onboarding summer period for the Residence Welfare Lead team. The Residences Welfare Leads (RWLs) provide a live-in pastoral, wellbeing support service to our students in Halls during the evenings, night-times and weekends, when centralised support services may be closed. In the 2024/25 academic year, we will have 42 volunteer workers in our Residence Welfare Lead team, across 13 Halls of Residences. The team is led by 6 Welfare Team Leaders. We have 24 current RWLs from the 2023/24 academic year returning for the 2024/25 year, and we are recruiting for a further 18 voluntary workers to join the team from the staff and student community at King's.

The recrutiment for the 18 additional team members should be completed by the end of June, with July being the onboarding and move in for the team. August is then the main training period, ready for the move-in of our resident students in September. 

The main duties of this role will include:

  • Complete a handover with the Residences Welfare Volunteer Manager prior to their leaving the team on 27/6/24.

  • Cental point of contact for voluntary workers throughout July - September, managing queries and resolving questions.

  • Coordinate all voluntary worker paperwork, ensuring it is all completed and filed accurately and a comprehensive team rosta is put together to track and monitor all essential onboarding activities.

  • Supporting and participating with the organisation and delivery of training to the RWL team, which may include liaising with external trainers, organising training materials and delivering training content (if appropriate - experience depenedent).

  • Organise all necessary team ordering for posters, contact cards, team photos, emergency grabs bags and uniforms, and ensure this is all delivered to the correct people/site teams.

  • Ensure RWL teams site is fully up to date with relevant materials.

  • Support with the organisation of RWL team move-ins, including organising transport, informing sites of arrivals and departures and ensure RWLs are informed and reminded of the moving arrangements.

  • Ensure all site teams are informed of their RWLs for the next academic year, providing a pack of information so all sites are aware and confident of the role.

  • Support new Volunteer Workers to settle into their roles.

  • Support with any ad-hoc recruitment activities as needed such as shortlisting, interviewing, note taking and communication as needed.

  • Coordinate with RWL team and Resilife to plan move-in activities for the RWL team to ensure visibility.

  • Work with marketing to put together social media content for residents arriving to King's in September on the RWL team.

  • Support the Welfare Team leaders with any administrative or team-related needs.

Please note: this is not an exhaustative list.

This is a full time (35 Hours per week) Monday – Friday, with some evening and weekend work required at key points within the year. As this role oversees a team of night shift workers, a degree of flexibility in standard working hours may be required. Core working hours for the department are 10am – 4pm, with your typical shifts being 9-5pm.


Mental Health First Aid certificate or similar training (ideally Instructor Member with Mental Health First Aid England or similar).


Essential criteria

Excellent organisational skills and the ability to work effectively with a high volume of admin required.

Good understanding of administration, notably managing and collating team paperwork, note taking and inbox/query management. 

Strong ability to adapt, be solution-focused and be flexible to a fast-paced and changeable work environment.

Experience with developing and presenting training or leading on meetings to a large team.

Experience of managing work confidentially, effectively, and sensitively and ability to maintain professional boundaries.

Evidence of emotional resilience and ability to work calmly under pressure, containing anxiety in self and others and exhibiting strong interpersonal and communication skills.

A need to interpret rules, procedures and regulations and provide advice to others on how they should be applied.

Confident IT user, including Microsoft 365 and Outlook.

Desirable criteria

Experience with supervising or managing welfare staff/workers/volunteers/students.

Knowledge and understanding of the range of issues which may affect University students e.g. debt, relationships, drug/alcohol abuse.

We are seeking a PhD level research assistance (flexible hours) to support our research project. The project will focus on design of biomimetic decellularized extra cellular matrix (ECM)  bioink  for long term survival of mesenchymal stem cells, assessment of upregulation osteogenic/cartilage markers.

Job Description/Responsibilities

  • conducting  the experiments

  • Analyse the data using appropriate statistical method

  • Write the report  to summarize data and the implications of the results



PhD im cell biology/molecular biology/related with the field


The successful applicant is expected to have experience in molecular biology and methodologies relevant to the field, including cell culture, RT-qPCR, immunistaining and imaging. experience with 3D bio printer and flow cytometry would be an advantage.