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Queen Mary Academy Learner Intern

£26,657 - £26,657
 

Job Description

The Queen Mary Academy is seeking an intern for a small research project into use of electronic portfolios for employability. This is an exciting opportunity to contribute to enhancing student employability and the development of the Queen Mary Graduate Attributes.



You will work with the Queen Mary Academy and academic partners and be expected to work collaboratively to conduct qualitative and quantitative research. Findings will be shared internally and externally through publication and presentations. Training will be provided in the relevant skills required to complete these projects. There are opportunities within the projects to develop skills in research methods, communication, and project management and delivery.



The intern position is for 45 hours. Successful candidates will be expected to complete these hours between February and April 2024, but the exact timing of the work can be flexible.



 



Please note, Interested candidates should submit their updated CV and a cover letter addressed to Catherine Hunt via QTEMPS.



 



Responsibilities:




  • Assist in literature reviews to gather relevant information and background for projects.

  • Participate in the design and implementation of data collection methods.

  • Collaborate with project leads to conduct data analysis

  • Contribute to the preparation of research reports, presentations, and other final outputs.



Qualifications

Current enrolment as a Queen Mary student



Skills

  • Current enrolment as a Queen Mary student

  • Ability to work independently as well as collaboratively within a team

  • Effective communication skills, both written and verbal

  • Excellent organizational skills

  • Comfortable using common software tools, such as Microsoft Office

  • Enthusiasm for learning and willingness to take on new challenges

  • Have an understanding of research methods



Please note, Interested candidates should submit their updated CV and a cover letter addressed to Catherine Hunt via QTEMPS.

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Ideal role for a recent Grad with an understanding (personal and/or professional) of students searching for and applying for jobs. Initially a 6-7 month contract with the possibility of extension.



The Careers Administrative Assistant provides administrative support to the in-house recruitment agency. This includes guidance for students how to complete registration,  compliance checks, scheduling interviews, and carrying out reporting tasks. In addition to managing the shared inbox there will also be administration involved with student correspondence, marketing and database management.



• Manage shared inboxes and provide appropriate and accurate information to a range of stakeholders such as students, staff, businesses/external organisations or signpost where relevant.



• Manage team and shared diaries



• Be the first point of contact for students and external candidates.



• Administer the registration of new candidates including ensuring they are legally compliant and have the right-to-work in the UK and monitor timesheets where necessary.



• Schedule interviews with participants in a timely manner and communicate outcome of applications to students. 



 



Qualifications

Ideally a degree holder



Good level of general education



Skills

Office administrative tasks and MS packages



Knowledge of Client Relationship Management sytems (CRM) or simiar database



Experience of a recruitment related role - Ideal



Multi-tasking and time management skills



Excellent communication skills



Demonstrable skills in diplomacy and resilience



 



 

This is a fantastic opportunity to work on Queen Mary Academy’s new educational research and development project on: 

•    Exploring awarding and continuation gaps with undergraduate Black students 

 

We are recruiting one student researcher for a 15-hour contract. 



The aim of this research is to identify and understand Black students’ perspectives on barriers and facilitators to their academic excellence at QMUL. Equality, Diversity and Inclusion Key Performance Indicators shows the largest awarding gap and continuation gaps are experienced by Black students, and this project goal is to inform how Queen Mary Academy and/or other QMUL institutions can support this student population to perform better. You will work with the Queen Mary Academy and be supervised by professional members of staff at the University. 

 

You will be expected to work collaboratively to help run small focus groups, and present and analyse data.  Findings will be shared internally and externally through publication and presentations. 

 

This position is assigned 15 hours. Successful candidates will be expected to complete these hours between May 2024 and June 2024. This role will be paying £13.99 per hour plus holiday pay to the successful candidates. 



We would particularly welcome applications from student who self-identifies as Black / African / Caribbean / Black British/ or any other Black / African / Caribbean background.

 

Responsibilities: 

•    Assist in literature reviews to gather relevant information and background for projects. 

•    Participate in the design and implementation of focus groups

•    Collaborate with project lead to conduct data analysis 

•    Contribute to the preparation of research reports, presentations, and other final outputs. 



Qualifications

Current enrolment as a Queen Mary student and demonstrable experience of engaging with Black communities



Skills

Qualifications




  • Current enrolment as a Queen Mary student and demonstrable experience of engaging with Black communities

  • Ability to work independently as well as collaboratively within a team 

  • Effective communication skills, both written and verbal

  • Excellent organizational skills 

  • Comfortable using common software tools, such as Microsoft Office 

  • Enthusiasm for learning and willingness to take on new challenges 



    Desirable:

  • Experience of collating and analysing both quantitative and qualitative data

  • Experience of running focus groups



Interested candidates should submit their CV and a short cover letter to QTEMPS. Applications will be accepted until midnight BST 22 April 2024. Online interviews will be scheduled for early May.

THIS IS A FULL TIME ROLE AND NOT SUITABLE FOR STUDENTS. 



This role forms part of a team of Programme Administrators who share responsibility for a complex range of programmes and courses, that include Language Learning, Year Abroad, Pre-sessional, In-sessional, Foundation, BA, MA and PhD degrees. The team, under the line management of a Programmes Team Leader, is responsible for the production, maintenance and dissemination of information and records relating to the student journey at Queen Mary.



Main duties and responsibilities

• To provide advice and guidance to students and advisers relating to the administration of their studies and School and University policies and procedures

• To proactively manage all administrative processes relating to student data within the School, providing reports as required for internal and statutory purposes, liaising with colleagues within the School and in ARCS

• To manage module registration procedures, communicating regularly and promptly with students, and with partner Schools on joint programmes

• To manage the administration of students on non-standard courses such as non-credit bearing modules and pre-sessional programmes

• To manage all administrative processes relating to students undertaking periods of study abroad, in liaison with the Year Abroad Co-ordinators in the School and the central services as required.

• To manage change of circumstance procedures such as programme change or withdrawal, liaising with ARCS, and admissions colleagues within and outside the School

• To assist the Teaching and Learning Manager with the production of timetables, room bookings and student allocations in Scientia/Enterprise

• To assist the Student Support Officer and Programme Convenors in monitoring student engagement and Tier 4 reporting

• To support the School’s effective use of the virtual learning environment (QMplus)

• To liaise with the Exams and Assessment Administrator in the administration of mark entry on QMplus and transfer to MySIS

• To support colleagues in the Teaching and Learning Team with Subject Examination Boards, producing minutes and reports, ensuring actions have been taken, students’ progression is confirmed, and results are released to students

• To administer the module evaluation process, and other student surveys as required

• To attend meetings in the School, and to represent the School at appropriate Queen Mary groups and committees



Qualifications

Degree (or equivalent qualification) or equivalent experience



Skills

  • Experience of administering teaching activities within Higher Education including timetabling, registration, assessment and quality assurance

  • Experience of working within established regulations, and ensuring compliance with policies and procedures

  • Excellent IT skills with good knowledge of Microsoft Office (Outlook, Word, Excel, Powerpoint)

  • Knowledge of eLearning systems such as Moodle

  • Experience of academic timetabling

  • Experience of servicing examination boards

  • Excellent oral and written communication skills

  • Ability to use initiative to review processes and procedures and develop systems/solutions

  • Excellent attention to detail

  • Analytical and problem-solving skills with an ability to analyse strategic and procedural information

  • Ability to work both independently and as part of a team

  • Strong interpersonal skills with the ability to deal professionally with people at all levels with a customer focussed approach

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