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Book Club Leader Get Ahead Programme

€ 27,534 - € 27,534 per day

Job Description

Do you love reading and learning new things? Are you passionate about helping others? Are you currently enrolled on a UG/PG taught programme at Queen Mary? Have you ever held a role in student leadership? Then you would be a perfect addition to our project team.


What is Get Ahead?

We understand the struggles many students face when starting at university which is why we formed the Get Ahead Transition Programme. Get Ahead aims to support incoming students to prepare for university-level study at Queen Mary whilst at the same time helping them to make connections with current staff and students. We want incoming students to get a taste of the amazing Queen Mary community before they enrol and to find out what makes our university so unique.

Book Club Leader Role:

The role will run for 5 hours per week for 8 weeks from 9th August 2023 until 27th September 2023. 

You will need to:

  • be able to commit to 1.5 hours on Wednesdays from 17:00 - 18:30pm and 1 hour weekly for a group briefing before each book club session (from 23/08/23 onwards). The additional time is flexible for session preparation, training and feedback.    

  • Some additional hours may be needed for Get Ahead activities including online workshops during the week commencing 11 Sept and an in-person workshop in the week commencing 18 Sept (Welcome Week).  

Book clubs are excellent ways to foster a sense of connection with others; broaden the mind and create a shared learning environment. 



For students enrolled on a UG/PG taught programme at Queen Mary University of London.


In this role, you would be expected to:

  • Lead book club sessions for new QMUL students, using facilitation techniques to encourage discussion and build a sense of belonging.

  • Act as a positive role model, proactively engaging with prospective students and supporting them to take part in the Book clubs.

  • Represent the University in an enthusiastic, competent and professional manner in all dealings with students and staff. 

  • Participate in Get Ahead events during Get Ahead week in September.

  • Be a committed and reliable team member, acting responsibly and appropriately.

  • Record attendance at all book club sessions and submit weekly records

  • Support the Transition Project Officer in collecting feedback and evaluation from students

  • To communicate regularly with the Get Ahead team, especially in relation to circumstances that may affect the successful delivery of book club sessions.

  • Trouble-shoot - identify challenges that may be preventing the scheme from working and work pro-actively and collaboratively with staff and students to solve problems

  • Check emails regularly and respond efficiently

  • Contribute to Get Ahead evaluation activity and additional publicity as necessary

  • Attend Book club leader meetings

  • Attend Book club leader and Get Ahead training sessions

  • Effectively promote Get Ahead and Book clubs through existing social media channels

  • Work independently to designated deadlines  

  • Access to reliable broadband internet connection, or ability to travel to campus to use University IT facilities


Do you have admin experience working in a student environment? Are you passionate about helping young people to build their employability? If so, this role could be perfect for you!

The post holder will undertake programme administration around student and employer correspondence, recruitment, marketing and database management as well as coordinating training sessions and employer visits. The post holder will also provide general information, administrative and marketing support to the wider Careers and Enterprise Team.

This is a full time position (35 hours per week) for an inital 3 months. We will paying the successful candidate £14.52 per hour plus holiday pay. 


Main duties and responsibilities

Team administrative support: 

  • Manage shared inboxes and provide appropriate and accurate information about work experience programmes and employer activities to a range of stakeholders such as students, staff, businesses/external organisations or signpost where relevant.

  • Organise and manage sharepoint folders. 

  • Manage team and shared diaries to ensure all programme recruitment and delivery events are diarised .

  • Administration of vacancy and event management on TargetConnect - ‘QMCareers Hub’


Programme administration: 

  • Be the first point of contact for student participants. 

  • Set up virtual learning modules (e.g. QMplus) with content created by the coordinators.

  • Set up training and communication platforms such as Zoom, MS Teams or similar. 

  • Be responsible for room bookings for the in-person delivery of programmes.

  • Enrol student participants onto virtual platforms and record and monitor attendance for programme sessions in line with the relevant absence policies. 

  • Administrate programme evaluation (including following up with students who haven’t completed the survey).  

  • Contact past student participants in order to obtain case studies and gather information on their next steps in regards to employment.

  • Monitor timesheets where necessary.


Student recruitment: 

  • Administrate student applications via the internal application platform, TargetConnect. 

  • Register new candidates and shortlist applications

  • Undertake marketing administration duties, e.g. liaising with the service’s Digital Content & Campaigns Officer about scheduling adverts via social media, send marketing materials to Careers Consultants/Careers staff for dissemination. 

  • Communicate outcome of applications to students.


Other Duties


  • Covering the Careers and Enterprise Information Desk on a regular basis, booking appointments signposting students, staff and employers to appointments, events and services

  • Other duties commensurate with the grade as directed by the Programme Coordinators, Employability and Student Development Programmes Manager or Head of Careers and Enterprise to support the wider work of Careers and Enterprise



Relevant Vocational qualifications or relevant experience.


  • Experience of undertaking administration tasks in an office environment

  • Experience of using Microsoft Packages – Word, Excel, Outlook and PowerPoint

  • Experience of writing for the web and social media

  • Experience of using social media and social media analytics for marketing purposes

  • Experience of candidate shortlisting processes

  • Experience of managing a database or Client Relationship Management System      

  • Ability to multi-task and self-organise when running multiple activities and ensure multiple deadlines are completed

  • Excellent writing skills with the ability to produce accessible and interesting content for blog posts, marketing materials and student case studies

  • Good level of spoken and written English to have the ability to communicate clearly and appropriately to employers, university staff and students by email, over the phone and in person

  • Ability to identify and focus on priorities when under pressure

  • Excellent attention to detail, in particular when corresponding with stakeholders

  • A diplomatic manner when dealing with employers and other stakeholders (including colleagues, students, academics and other professional services staff)

  • Ability to work collaboratively with team members

We have an exciting opportunity for a Purchasing and Finance Assistant to join us for 6 months at Queen Mary University of London. We are looking at a start date of w/c September 11th on a full time or part time (0.8 basis). We are looking to offer the successful candidate £17.22 per hour plus holiday pay. Please note that this is a full time position so will not be suitable for a current student. 

The role will be working with the Finance Manager and Finance and Purchasing Officer and will be mainly working on putting through orders on Agresso and dealing with any queries and also ensuring that the stores area containing general stock is fully stocked up. 

The Finance Assistant will be part of the School Finance team by raising Purchase Order requisitions and goods receipting items received, ensuring compliance with all financial regulations. Assisting with the management of the School’s stores and ensuring that it is fully stocked.


Main duties and responsibilities

  • Raise Purchase Order requisitions for items including office supplies (stationery, kitchen supplies or furniture for example), travel for staff or students and conferences or events, lab consumables, ensuring that adequate budget is available and that Queen Mary finance policies are being adhered to in all cases.

  • Take full responsibility for seeing purchases through to completion, ensuring that items are goods receipted and that they are delivered to the correct individual in a timely manner.

  • Liaise with suppliers to ensure that correct procedure is being followed at all times within the terms of agreement.

  • Liaise with Queen Mary Procurement team regarding large purchases or new suppliers

  • Provide additional finance support during periods of absence within the finance team, raising purchase orders on behalf of colleagues within the finance team for items such as laboratory consumables or equipment.

  • Act as a point of contact for SBBS staff regarding purchase orders for the items listed above, providing guidance to colleagues regarding the purchasing process.



  • Work with colleagues within the School to identify areas of improvement within finance procedures and to provide input to possible solutions, ensuring that there is visible guidance to staff and students on relevant processes.


Educated to A Level, or equivalent experience (Essential)

IT skills qualification (Desirable)

Finance related qualification (Desirable)



  • Experience of working in a higher education environment

  • Experience of completing financial transactions such as raising purchase orders, ideally using Agresso


  • Good problem solving and analytical skills, with the ability to identify potential problems and opportunities, and to resolve them effectively, independently where appropriate

  • Excellent communication skills, with the ability to communicate with a variety of audiences to influence, negotiate and build good working relationships

  • Excellent attention to detail and a systematic approach to work


  • Ability to work unsupervised and to exercise initiative

  • A commitment to working collaboratively and flexibly as part of a team whether locally or in the wider University

  • *The ability to meet UK ‘right to work’ requirements.

Calling all students with T4 Content Management System Experience!

We have an exciting opportunity for a Web Content Editor to join the School of Politics and International Relations for an initial one month duration, working 2-3 days per week, 9am - 5pm. We will be paying the successful candidate £18.50 per hour plus holiday pay.

The postholder will be required to edit and update the School website: removing obsolete pages, updating basic information (contacts, dates), replacing text with new copy (to be provided), refresh and simplify layout.




  • Experience of using Terminal 4 Content Management System is essential

  • Must have experience of editing webpages

  • Good written skills

  • Attention to detail

  • Ability to employ creative solutions to problems