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Undergraduate Student Ambassador For V.I.S.A Team

 

Job Description

The Visa and International Student Advice (V.I.S.A) team at King’s is seeking friendly and professional current Undergraduate students looking for experience working in a support/advice and customer-focused role to help us welcome and support our international students during the beginning of the 2024/5 academic year.  



Employment dates are likely to cover the whole of September 2024. We may also need assistance helping out with the support sessions we run for your Pre-sessional students in June-September 2024.



The main purposes of this role will be:




  • Assisting with International Orientation days in September 2024: this is a bespoke Welcome event for new Undergraduate international students which will take place on campus on Wednesday 11th September 2024 (so you must be available for this date). You will be involved in leading in person sessions for new international students, being a welcoming face + providing your own views and experiences on being a new student at King’s, managing a reception desk and other stewarding duties.

  • Assisting with the V.I.S.A teams Welcome Hub stalls during the main on campus Welcome to King’s week in September 2024 (16th - 19th September 2024).

  • Helping with queue management of drop-in service + providing administrative support in September 2024, to ensure students are seen on a first-come first-served basis, ensuring an excellent student experience.

  • Assisting the team in delivering a successful Student Visa Renewal advice service for current pre-sessional international students hoping to join their main programme of study in September by supporting with queue management and other stewarding duties.



We may also call upon ambassadors throughout the academic year to assist with events and activities such as our participation in the wellbeing hubs or to provide feedback on team services to help us improve these moving forwards.



 



Working Hours



Approximately 6-12 hours per week from first week of September 2024 – mid October 2024. 

**Please note that hours per week are variable and could stretch up to 20 hours per week. However, this may change and we would strongly recommend that you do not rely on this role as your sole source of income during the above period**



Shortlisted applicants may be invited for an informal in-person group session to meet members of the Visa and International Student Advice team and be assessed for their suitability for the role in June (after the exam period). 




Qualifications

Current King’s College London students only 



Skills

- Current King’s College London students only 



- Friendly, welcoming and customer focused 



- Previous experience in an advice/support role is preferred 



- Excellent attention to detail 



- Calm under pressure, and able to refer complex queries to Specialist International Student Advisors. 



- Confident in public speaking and delivering presentations/interactive sessions to new students



 



Please note that we may ask for your assistance and feedback in creating the sessions for in person International Orientation days.



You will also be required to attend in-person training at the end of August 2024.

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Assist with design and formatting of the newsletter for the Department of Global Health and Social Medicine, ensuring that the newsletter conforms to King?s branding guidelines 



Qualifications

NONE



Skills

Experience using Microsoft Word for design projects such as newsletters

Join Our Invigilator Team - Be a Key Part of Exam Success!

We're looking for organised, reliable, and empathetic individuals to join our pool of Invigilators. This crucial role ensures the smooth running of exams, helping students perform their best. The position is on an as-needed basis throughout the year, with most sessions taking place during our main exam periods in January, May, and August.

Why Join Us?

  • Full training is provided before each exam season
  • Support from our Examinations Team during all centrally run exams
  • Competitive hourly pay for the entire time on-site (from 1.5 hours before the exam to up to 1 hour after it ends)
  • Opportunities to invigilate computer-based exams (training provided)

 

Key Responsibilities:

  • Setting up the examination room (papers and materials)
  • Assisting students as they enter and ensuring exam rules are followed
  • Collecting materials post-exam

Join us and play a vital role in student success while enjoying a flexible, rewarding work opportunity!



Qualifications

Not applicable



Skills

What We're Looking For:

  • Enthusiastic, proactive, and supportive individuals
  • Strong command of English
  • A positive, can-do attitude
  • Ability to stay calm and professional in high-pressure situations
  • Basic IT skills (not required but a bonus!)

 

Due to the nature of this assignment applications from current King's College London student will not be considered unless you are currently completing a PhD or DPhil.

Main Exam Venue: While we do conduct exams across Central London, most of the work takes place at the ExCel Centre.

Dates: 1st - 31st October 2024

Please apply by Friday 27 September 2024. 

*GRAPHIC DESIGNER* 

Please detail what the candidate will be working on and the deliverable that they will be expected to produce. 

Context: King's Civic Leadership Academy (CLA) offers students (who are given the title ?Civic Scholars?) and community organisations across London, the opportunity to work together on addressing some of the capital's most complex social issues, whilst learning what makes and how to become better leaders and changemakers. We do this in two ways ? a Leadership Development Curriculum and practical experiences with our community partners. This academic year 2024-5 marks six years of the programme and we have some data from the past two years that we have collated. We would like this to be put into an engaging report.

Deliverable: To produce a visually engaging evaluation report

What exists

Your specific tasks

  • Review the data from the past two years and decide how to visually present this in a report
  • Draft 2-3 design examples of how these could be presented 
  • Design the report and share it with the team
  • Depending on how this goes, there may be an opportunity to work on another document.


Qualifications

We require no particular qualifications for this role but we do expect the applicants to have solid experience using design software. This could be from the Adobe suite or it could be strong use of programs like Canva.



Skills

Please give an overview of the skills you would expect the candidate to demonstrate during their internship.

  • Knowledge of King's College London's branding guidelines - including font package, use of colours, logo placement and image use etc is essential

Other skills we?d expect the intern to demonstrate include: 

  • Creativity & judgement: Ability to review the data and consider a number of ways this could be presented.
  • Excellent organisation & time-management: there is a tight turnaround for this project and so we need the candidate to work effectively, use their independent judgement
  • Strong communication and responsive: Email is the main form of communication and we need the candidate to communicate their availability and respond in a timely manner
  • Adaptability: receptive to amendments, feedback or change of direction
  • Attention to detail: ensuring that the designs are clear and neat

To apply

  • Maximum 250-word statement which should address:
    • Your design experience. This does not need to be extensive - please just share what work you have done, specifically with King's if applicable and what design software you are proficient using.
    • Include a link to your portfolio or links to designs you have worked on
    • How you manage your time and your organisation techniques
    • Your availability for a 20-minute interview during the week commencing Monday 30 September. Please note that depending on the number of applications we receive, we may not choose to carry out interviews.
    • If you have any questions, please email civicleadership@kcl.ac.uk
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