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Summer Office Assistant
Job Description
Come join the Summer Programmes team as a Summer Office Assistant! As we prepare for the delivery of our flagship programmes, the Pre-University and Undergraduate Summer Schools, we're looking for hard-working, enthusiastic and meticulous individuals to join our team and help ensure that every Summer student has the best experience at King's!
The role is expected to be full-time, but part-time hours can be negotiated. The role will be based at Strand Campus in the South-East Wing of Bush House.
Role purpose
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Assisting in providing advice and guidance to Summer Programmes students
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Adding to the study abroad student experience by developing and leading a range of internationally focused social and cultural events
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Advising incoming students on administrative procedures at King’s such as timetable navigation, accommodation queries and KEATS.
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Supporting day-to-day office tasks in an administrative capacity.
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During delivery, acting as a receptionist in the Bush House office and fielding queries from students and escalating when necessary.
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Assisting with enrolment activities and running opening and closing events for each session.
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To be a support co-ordinator on the Pre-University and Undergraduate Summer Programmes
Overview of key tasks and responsibilities
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Supporting the Summer Programmes team with general administrative tasks.
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Responsible for responding to enquiries coming through the Summer@kcl.ac.uk inbox.
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Working in a receptionist capacity during delivery periods, fielding enquiries from students, academics and visitors and escalating complex cases to the Summer Programme team.
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Attending in an official capacity with student activities that require staff presence and advising students of relevant services on campus / in London.
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Working as part of the team to publicise the Summer Programmes activities and communicating with students and external contacts about their participation.
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To attend regular staff, course, modules and other briefings and keep all relevant staff members updated of any issues/concerns.
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To ensure all students adhere to the Summer School Code of Conduct throughout the programme.
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To follow the Summer Programmes safeguarding guidelines and processes and conduct themselves in an appropriate manner at all times.
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To support the experience of students in the different summer programmes, providing any additional support and guidance they may require.
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To carry out other duties consistent with the post and/or as directed by the Summer Programmes team.
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When required, covering the duties of a Summer Course Assistant if staff levels are low.
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Supporting and assisting in the coordination of the Summer Programmes events.
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To ensure students are aware and fully compliant with in campus COVID and Health & Safety policy.
Qualifications
As above
Skills
As above
MORE JOBS LIKE THIS
Assist with design and formatting of the newsletter for the Department of Global Health and Social Medicine, ensuring that the newsletter conforms to King?s branding guidelines
Qualifications
NONE
Skills
Experience using Microsoft Word for design projects such as newsletters
Join Our Invigilator Team - Be a Key Part of Exam Success!
We're looking for organised, reliable, and empathetic individuals to join our pool of Invigilators. This crucial role ensures the smooth running of exams, helping students perform their best. The position is on an as-needed basis throughout the year, with most sessions taking place during our main exam periods in January, May, and August.
Why Join Us?
- Full training is provided before each exam season
- Support from our Examinations Team during all centrally run exams
- Competitive hourly pay for the entire time on-site (from 1.5 hours before the exam to up to 1 hour after it ends)
- Opportunities to invigilate computer-based exams (training provided)
Key Responsibilities:
- Setting up the examination room (papers and materials)
- Assisting students as they enter and ensuring exam rules are followed
- Collecting materials post-exam
Join us and play a vital role in student success while enjoying a flexible, rewarding work opportunity!
Qualifications
Not applicable
Skills
What We're Looking For:
- Enthusiastic, proactive, and supportive individuals
- Strong command of English
- A positive, can-do attitude
- Ability to stay calm and professional in high-pressure situations
- Basic IT skills (not required but a bonus!)
Due to the nature of this assignment applications from current King's College London student will not be considered unless you are currently completing a PhD or DPhil.
Main Exam Venue: While we do conduct exams across Central London, most of the work takes place at the ExCel Centre.
Dates: 1st - 31st October 2024
Please apply by Friday 27 September 2024.
*GRAPHIC DESIGNER*
Please detail what the candidate will be working on and the deliverable that they will be expected to produce.
Context: King's Civic Leadership Academy (CLA) offers students (who are given the title ?Civic Scholars?) and community organisations across London, the opportunity to work together on addressing some of the capital's most complex social issues, whilst learning what makes and how to become better leaders and changemakers. We do this in two ways ? a Leadership Development Curriculum and practical experiences with our community partners. This academic year 2024-5 marks six years of the programme and we have some data from the past two years that we have collated. We would like this to be put into an engaging report.
Deliverable: To produce a visually engaging evaluation report
What exists
- Data from the past two years of the programme
- High-quality photography
- An example report from the programme's pilot year, located on this page: https://www.kcl.ac.uk/study/social-mobility/projects/current-students/programmes-networks
Your specific tasks
- Review the data from the past two years and decide how to visually present this in a report
- Draft 2-3 design examples of how these could be presented
- Design the report and share it with the team
- Depending on how this goes, there may be an opportunity to work on another document.
Qualifications
We require no particular qualifications for this role but we do expect the applicants to have solid experience using design software. This could be from the Adobe suite or it could be strong use of programs like Canva.
Skills
Please give an overview of the skills you would expect the candidate to demonstrate during their internship.
- Knowledge of King's College London's branding guidelines - including font package, use of colours, logo placement and image use etc is essential
Other skills we?d expect the intern to demonstrate include:
- Creativity & judgement: Ability to review the data and consider a number of ways this could be presented.
- Excellent organisation & time-management: there is a tight turnaround for this project and so we need the candidate to work effectively, use their independent judgement
- Strong communication and responsive: Email is the main form of communication and we need the candidate to communicate their availability and respond in a timely manner
- Adaptability: receptive to amendments, feedback or change of direction
- Attention to detail: ensuring that the designs are clear and neat
To apply
- Maximum 250-word statement which should address:
- Your design experience. This does not need to be extensive - please just share what work you have done, specifically with King's if applicable and what design software you are proficient using.
- Include a link to your portfolio or links to designs you have worked on
- How you manage your time and your organisation techniques
- Your availability for a 20-minute interview during the week commencing Monday 30 September. Please note that depending on the number of applications we receive, we may not choose to carry out interviews.
- If you have any questions, please email civicleadership@kcl.ac.uk
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