Centre Administrator

Camões Centre for Portuguese Language and Culture Centre Administrator Job Description – 2023/24

King's College London has a rich history of pioneering Portuguese language education in British universities, dating back to the 1860s. The Camões Centre, created in 2010 through an agreement between Instituto Camões and King's College London, plays a vital role in promoting Portuguese culture and education. The Centre facilitates interdisciplinary symposia, fosters partnerships with Portuguese universities, and encourages exchanges of professors and students. With its interdisciplinary approach, the Camões Centre contributes to the growing interest in the Portuguese language and aligns with King's College London's broader internationalization strategy, serving as a hub for academic and cultural activities related to Portugal across various disciplines at the university level in the UK.

The Camões Centre for Portuguese Language and Culture are looking for a Centre Administrator to provide administrative, communications, and impact and engagement support for the diverse programme of creative activity.

Through their programme, the centre explores new ways of developing and conducting interdisciplinary and socially engaged research and research-led teaching with a range of stakeholders, participants and audiences. The Centre Administrator will actively contribute to embedding related cultural competencies throughout the AHRI research centres.

Role purpose:

The main responsibilities are as follows:

• Development and management of a series of on- and off-line impact and engagement activities throughout the academic year


• Tasks involved with virtual activities may involve liaising with the KCL IT team, academics, artists and participants, acting as producer for online activity, managing bookings, enquiries and evaluation


• Tasks involved with physical activities may include organising and coordinating events, booking catering and AV, liaising with academics, artists and participants, managing bookings, enquiries and evaluation


• Oversight and management of the research centre’s budget, submitting monthly reports to the AHCentre Director


• Room bookings for centre activity throughout the academic year


• Management of the research centre inbox


• Raising the profile of the research centre and of associated engagement and impact activities through mailing lists, web pages, email newsletters and social media activities


• Ensuring clear lines of communication between the research centre and the AHRI, maximising cross-promotional opportunities and sharing good practice with other centres


• Active participation in a range of professional development and support opportunities organised by the College

Role conditions

Applicants must be a King’s College London PhD Student available to work for the centre for the remainder of the academic year.

The role-holder will be paid £13.48 per hour, for 4 hours per week. Hours can be worked flexibly in agreement with the Centre Director. The start date for the first assignment is 20th November 2023.

Assignment dates:

• Monday 20th November to Friday  5th July 2024

The Centre Administrator will be required to submit a report at the end of each assignment, detailing their engagement activities over the past semester and plans for the next semester.

To apply

Interested applicants should send their CV and cover letter to the Director Camões Centre for Portuguese Language and Culture, Alexandra Lourenco Dias (alexandra.lourenco_dias@kcl.ac.uk) by 5pm, Monday 13th November 2023, with interviews taking place in person on Friday 17th November in the Camões Centre, VWB room 5.43

The cover letter should be no longer than 2 pages, detailing:

• Why you are interested in the role and how your research connects with that of the research centre


• The relevant skills and experience you have that would make you suitable for the role


• One innovative engagement activity that you would suggest for your research centre that would enable them to reach new, non-academic public

Informal enquiries should be made to Alexandra Lourenco Dias (alexandra.lourenco_dias@kcl.ac.uk)

King's is committed to creating and sustaining a diverse and inclusive workforce which represents all aspects of the communities we are part of and welcomes all applications.

Please note that applicants do not need to speak Portuguese and will work in English.

King’s encourages applications from individuals with a disability who are able to carry out the duties of the post. If you have any adjustments in relation to your application, please get in touch.

Applicants must be a King’s College London PhD Student available to work for the centre for the remainder of the academic year.

Essential Requirements:

• Excellent time management and organisation skills, able to manage own workload and prioritise tasks


• Excellent verbal and written communication skills, and ability to communicate effectively with a wide variety of stakeholders


• Practical, pragmatic approach, able to act on own initiative


• Excellent IT and digital skills


• Able to think creatively with originality and insight


• Experience of event planning and management


• Experience of balancing competing priorities under pressure of deadlines and workload


• Experience in administration and inbox management

Desirable Requirements:

• Academic qualification in a relevant discipline or equivalent experience in a relevant discipline


• Knowledge of interdisciplinary, socially engaged research and education activities, especially those in relation to Arts, Culture and Humanities


• Experience of using email


• Experience of using social media


• Experience of budget management


• Able to work occasional evenings and weekends as required for the delivery of events