Event Ambassador

The Beyond 1932 ERC/UKRI project under the lead of Professor Martin Stokes and the curatorial direction of Dr Rim Irscheid for the project’s artist residencies is looking for a student with experience in filming and recording live events and sufficient experience in social media engagement. The Beyond 1932 project is based at King’s Music Department, looking at the sonic legacy of Cairo’s 1932 Congress and contemporary artists’ engagement with archives, music pedagogy and other aspects of musical and knowledge production in the Middle East and North Africa.

As part of the Artist Residency Series that will take place across Café OTO (Hackney) and the British Library, the successful candidate will be equipped with a video camera and record parts of the event for archival and social media purposes.

The tasks involve the following:

1. Attending the events on 2 days in May (11 May, other day tbc) to film sound installation and talk using equipment provided by the research team. Each event will last approx. 6 hours)


2. 
   

   Filming the sound check and live event

   
   


3. Given full control over the projects Instagram account in this period, the student will upload stories on the Beyond 1932 social media and create 1-2 posts about the events. This includes selecting pictures and writing captions for the post.


4. Liaising with the AV team on site (Cafe OTO/BL) to arrange for external sound recorder to be connected to main A/V system.

Payment is 13.92 per hour and timesheets will be submitted via King’s Talent Bank. Registration to King’s Talent bank is necessary to apply for this role.

Undergoing BA at King's. 

Experience in filming and recording live events.

sufficient experience in social media engagement, knowledge of Instagram. 

An interest in experimental music and/or cultures from Middle East and North Africa is not required but desirable.

If you are interested in the role, please email Rim Irscheid at rim.j.irscheid@kcl.ac.uk with a paragraph outlining your experience and motivation to get involved as Social Media & A/V Support Assistant.

Job description 

The King's Festival of Artificial Intelligence is returning between Tuesday 21 and Saturday 25 May 2024, with a series of public events, including lectures, workshops and demonstrations, exploring artificial intelligence with researchers from across King's.  

In order to support with the smooth running of the festival, the KIAI is looking for two lead event assistants. Lead event assistants will be responsible for supporting the KIAI team, using initiative and problem solving skills and escalating issues that cannot be resolved where appropriate, and coordinating a group of event assistants to provide logistical support for the festival. Interviews for the position will be held online on 7th and 8th May (with some flexibility to work around candidates’ other commitments).  

Lead event assistants will be expected to work a minimum of 5 hours between 21 -25 May 2024. Hours of work shifts will take place between the hours of 9am and 9pm each day, and you may be required to attend compulsory briefing/training sessions. 

Key responsibilities 

Your responsibilities will vary but in general you may be expected to: 

• 
  

  Coordinate event assistants, ensuring they’re carrying out their assigned duties, and reporting any unexpected absences or issues to the KIAI team. 

  
  


• 
  

  Reallocating event assistants between duties according to fluctuating need throughout the shift. 

  
  


• 
  

  Greet and register attendees to festival events including staffing the registration desks at the entrance to the Strand campus. 

  
  


• 
  

  Signposting visitors to available facilities and sessions. 

  
  


• 
  

  Be present during festival sessions to ensure they are running smoothly, e.g. through facilitating Q&As, introducing speakers, coordinating the collection of evaluation data.  

  
  


• 
  

  Resolving or attempting to resolve any straightforward issues on the day using judgement and initiative and immediately escalating to the KIAI team where appropriate. 

  
  


• 
  

  Hold overall responsibility for any data collected through the event registration process or evaluation process.  

  
  


• 
  

  Knowing and communicating to event assistants, speakers or the general public key health and saftety procedures if necessary. 

  
  


• 
  

  This list is not exhaustive and event assistants may be asked to undertake reasonable duties in line with the role to ensure the smooth-running of the festival.   

  
  

Completed undergraduate degree. 

Essential: hold a current affiliation to King's, either current student, staff member, or other. 

Essential: experience of organising events or providing logistical support for events, including but not limited to academic seminars, conferences, university open days, and outreach events. 

Essential: strong communication skills, and willingness to communicate with the general public.  

Essential: excellent organisation and time management skills with the ability to multitask.  

Essential: ability to problem-solve, use sound judgement and remain calm under pressure. 

Essential: interest in data science and/or AI OR public engagement activities.  

Desirable: experience supervising the work of colleagues 

Desirable: experience of communicating and/or working with young people (under 18). 

Desirable: first aid trained. 

Desirable: fire marshall trained.  

Desirable: DBS checked.  

Job description 

The King's Festival of Artificial Intelligence is returning between Tuesday 21 and Saturday 25 May 2024, with a series of public events, including lectures, workshops and demonstrations, exploring artificial intelligence with researchers from across King's.  

In order to support with the smooth running of the festival, the KIAI is looking for up to ten event assistants. Event assistants will be responsible for supporting the KIAI team and lead event assistants to register attendees for events, support attendees to navigate King’s, and support event deliverers with any requirements during events. Interviews for the position will be held online on 7th and 8th May (with some flexibility to work around candidates’ other commitments).  

 Hours of work vary, but successful candidates will ideally be expected to work on at least two days between 21 and 25 May. Hours of work are varied but shifts will take place between the hours of 9am and 9pm each day. Event assistants may be required to attend a compulsory paid briefing/training session before their first shift. 

Key responsibilities 

Your responsibilities will vary but in general you may be expected to: 

• 
  

  Greet and register attendees to festival events including staffing the registration desks at the entrance to the Strand campus. 

  
  


• 
  

  Support attendees to navigate King’s including finding the correct venues for their events and make use of King’s facilities, including staffing the navigation desk outside the Great Hall.  

  
  


• 
  

  Support event organisers to distribute materials at the beginning or during an event and collect these at the end.  

  
  


• 
  

  Support with Q&As during events, for e.g. through use of microphones.  

  
  


• 
  

  Support attendees to complete evaluation forms at the end of events (if required).  

  
  


• 
  

  Report any issues that cannot be resolved immediately to a member of the KIAI team or a Lead Event Assistant. 

  
  


• 
  

  For Family Zone event assistants: support families attending the event, signposting to available facilities and assist in managing any queues for demos. 

  
  


• 
  

  This list is not exhaustive and event assistants may be asked to undertake reasonable duties in line with the role to ensure the smooth-running of the festival.  

  
  

None required. 

Experience/ skills required: 

Essential: experience of supporting events including but not limited to academic seminars, conferences, university open days, and outreach events. 

Essential: strong communication skills, and willingness to communicate with the general public.  

Essential: excellent organisation and time management skills with the ability to multitask.  

Desirable: interest in data science and/or AI OR public engagement opportunities.  

Desirable: experience of communicating and/or working with young people (under 18). 

Desirable: first aid trained. 

Desirable: fire marshall trained.  

Desirable: DBS checked.