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Events Assistant

 

Job Description

Are you a creative and self-reliant person with experience running dynamic events programmes? Would you like to be part of a dynamic team within one of the most high-profile schools within the Faculty of Social Science & Public Policy?



The School of Global Affairs is looking for an Events Assistant to support its work for the Departments of Geography, Global Health & Social Medicine and International Development, the African Leadership Centre, and the Global Institutes (Brazil, India, Lau China and Menzies Australia). 



The successful candidate will join a friendly and hard-working team, and will play a vital role in supporting our world-leading researchers and teachers to communicate their work to diverse audiences, as well as celebrate our students and alumni community. 



This is a fantastic opportunity to play a vital part in our vibrant events programme, including Africa, Brazil and China Weeks. The job would suit someone with excellent events management and digital communications skills, possessing great attention to detail and the ability to manage projects effectively. 



Responsibilities include, but are not limited to:




  • liaising with key stakeholders

  • coordinating webinars

  • managing online ticket sales

  • digital communications (event listings, invitations, etc.)

  • event logistics (supporting with room bookings, catering and AV requirements)



We estimate that the work will constitute 14 hours p/w, preferrably over two days, starting from the end of August until the end of December. There's also a chance the role will be extended into the new year. 



This is a hybrid position, with the possibility of working in the office and at home. You may also need to attend some events, including in the evenings.



To apply for this opportunity, please submit your CV together with a cover letter (no more than 500 words), outlining why you are interested in this opportunity, what skills you have to offer and what you hope to gain from working with us. 



Deadline is 15 August 2023.




Qualifications

Studies at King's.



Skills



Essential criteria




  • Experience successfully managing events and a high attention to detail.

  • Understanding of Eventbrite and other events management systems. 

  • Experience copy-editing and/or proofreading to a high standard. 

  • Strong organisational skills and ability to manage competing priorities.

  • Excellent interpersonal skills with evidence of building good working relationships with stakeholders at all levels. 

  • Keen interest in social sciences and the work of the School.



Desirable




  1. Current student of the School of Global Affairs.

  2. Experience working with King's Venues or similar areas of King's.

  3. Experience coordinating hybrid events and using platforms such as Teams and Zoom.

  4. Experience of content creation for the web and social media channels in a professional capacity. 

  5. Experience with Adobe Creative Suite, including Premiere Pro to ensure appropriate branding of recorded lectures for YouTube. 

  6. Experience using content management systems, such as Contensis.

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The Faculty of Arts and Humanities is seeking a conscientious, reliable, friendly, and practical general assistant to support the friendly Student Experience Team during the busy enrolment and Welcome period.



They will be involved in running our student help desks, planning and assisting with welcome events, administrative tasks, plus any other tasks to support the Faculty Education Team as required. 



This will be an in-person position hence you would need to be on campus daily at Strand and Virginia Woolf buildings.



This role would suit a recent graduate from the Faculty of Arts and Humanities. 



Applications should refer to the above and give examples of why you would be a good fit for this role. Generic applications will not be successful.



Important - This is a full-time position (37.5hrs per week) hence may not be suitable for students with visas, please check before applying. Only students with a complete profile, including right to work check, by the deadline will be shortlisted. We may close this advert early if we get a large amount of applications.



Qualifications

N/A



Skills

Essential skills -



Excellent IT skills (MS Office including Word, Outlook, Excel)



Attention to detail



Excellent communication skills including writing skills



Friendly, helpful, can-do attitude



Excellent timekeeping



Desirable (but not essential) experience would be - 



Planning and assisting with events



Working with students e.g. societies, student rep roles



Administrative tasks



Running campus tours



Using Canva 



Comms e.g. Instagram/Tiktok

King’s Business School is seeking a highly organised 0.5 FTE administrator to support the KBS Research Team with research outputs and publications, Research Excellence Framework (REF) preparations and shared team email inboxes.



The role holder may also be required to work with the Dickson Poon School of Law (DPSoL) Research Team with similar tasks where needed. KBS & DPSoL have a joint Research Team and some colleagues work across both Faculties.



Role holder responsibilities:




  • Checking research output metadata and open access compliance for REF 2029 using Pure, King’s institutional output repository. Updating output records and liaising with academic staff and central teams where needed. Analyse data and provide overviews about outputs to the KBS Research Team.

  • Supporting the team’s preparations for REF where needed, such as supporting internal output assessment processes.

  • Supporting internal requests for data, statistics and summaries (e.g. data around outputs, research grants, etc).

  • Helping the team to monitor the KBS Research and Postgraduate Research shared team email inboxes and prioritising and responding to a range of queries.

  • Other administrative tasks to support the team where needed.



Full training will be provided.



The role would be well suited to a PhD, Masters or Undergraduate level student with the required skills and experience. At a minimum, the candidate will need to be able to commit until the end of September 2024 but preferably will be able to continue into the academic year. The possibility of extension is subject to strong performance in the role. 



Availability to work some hours on Wednesdays and Thursdays is crucial. The average 17.5 hours a week the role holder would work are somewhat flexible and there will be the possibility for hybrid/at-home working. However, it will be essential that the successful candidate is available to work in the office for at least a half day a week (in Bush House, KCL) to facilitate their learning of the role duties and to become acquainted with other members of the KBS Research Team.



How to apply: Please send a one page cover letter and your CV to kbsresearch@kcl.ac.uk. 



Contact: If you have any enquiries about the role, please contact kbsresearch@kcl.ac.uk.




Qualifications

Please see experience/ skills required.



Skills

  • Good numeracy and MS Excel skills. 

  • Experience of and the ability to check, analyse and summarise a large volume of data.

  • Good understanding of research in the context of the higher education sector. Desirable to have previous experience of conducting or supporting research (e.g. in an administrative or research assistant role).

  • Confidence, experience, and skills at managing busy inboxes using MS Outlook and being able to independently prioritise and respond to a range of queries.

  • Strong written communication skills.

  • Be discrete in the handling of confidential information and material.

  • Existing experience working in universities/the higher education sector, or an interest in developing knowledge of this sector.

  • Skills and experience of learning and using online systems (ideally including some higher education systems).

Support one of CSB's Seed Fund projects with data analysis and writing-up




Qualifications

PhD degree.



Skills

Experience in co-creating research related to sustainability in different fields such as entrepreneurship, education and policy.

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