School Administrator REQ 9928

Job Description

Application Closing Date: 25th Feb 



 



Purposes of the post:



We are looking for an adaptable team player who is willing to be on campus 5 days per week ensuring resourcing of teaching space. This role will have a School administrator focus and provide research support to the associate dean for research and enterprise.



 



 



About you:




  • Can-do attitude

  • Dynamic

  • Strong ability to problem solve

  • Comfortable with lone working and as a team



 



MAIN ACTIVITIES AND RESPONSIBILITIES




  • Undertake duties of and provide cover for, the School administrator with a Research focus, as and when required, to ensure continuous support is provided.

  • Provide administration and clerical assistance in the day to day running of the School, in liaison with central service departments.

  • In liaison with stakeholders provide support for the arrangement and management of marketing and promotional and other school events.

  • Assist the Deanery team with organisation of diaries / calendars / work schedules, typing of correspondence, taking messages, notes and minutes, arranging meetings.

  • Assist the Deanery team with raising Purchase orders and onboarding contracts within the School.

  • To deal with written and oral queries from staff, other university departments and external contacts in a professional, sensitive, confidential and effective manner, redirecting queries where appropriate.

  • Assist in the preparation, collection, collation and dissemination of information as requested by the DoO and SET.

  • To ensure that procedures for access to, and retention of, information within the School comply with the requirements of the University and the Data Protection Act.

  • Undertake other reasonable duties as agreed by the DoO and commensurate with the level of the role, which may be necessary, from time to time, to meet the requirements of the School. The line manager may request additional duties that are within the scope, spirit and purpose of the role.

  • In liaison with the Associate Dean for Research and Enterprise (ADRE) and Research Group leads, provide support for research events and activities, as well as research and enterprise reports and deliverables.

  • Provide administrative support to the ADRE, such as collating information related to REF29, minute taking for meetings, financial administrative (e.g., organising payments and tracking of payments for research related costs) and assist with comms within the school.

  • Within reason, the duties and role of the postholder may be changed, after appropriate consultation, in response to changing organisational requirements. It is expected that the postholder will not take annual leave during key points in the academic calendar.



 



Qualifications

N/A



Skills

SELECTION CRITERIA



D = Desirable; E = Essential




  1. Practical administrative experience (E) and knowledge of typical procedures in an office environment (D) preferably within the Education sector (D).

  2. Excellent organisational and administrative (E) skills, be able to: use initiative, plan, prioritise and organise own varied workload, in a timely manner (D), to approach challenges/problems in a flexible, creative and proactive way (D), and to operate flexibly either as part of a team or independently (E).

  3. Ability to work to deadlines and to cope with tight schedules in a calm and efficient manner (E).

  4. Highly effective interpersonal and communication skills including oral (E), written/literacy (E), numeracy (E) and presentation skills (D). Good customer service/relationship skills (E).

  5. To be committed to and have experience of the application of ICT in administration (E). Knowledge of word processing, databases and spreadsheets (E) and of the use of the web (D). Willingness and ability to learn new packages in order to carry out the duties of the role (E).

  6. Committed to and have experience of qualitative office practice in relation to version control, file management (D), administrative procedures (D), diary management (D), business hospitality (D).

  7. Experience of taking minutes (D) and servicing committees (D).

  8. Able to demonstrate an understanding of, and commitment to, equality and diversity, and its practical application (E).

  9. Ability to demonstrate commitment to excellence in customer service (E). Able to demonstrate an understanding of, and commitment to, equality and diversity, and its practical application.

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This is an exciting opportunity to join CyberASAP Phase 1.A Project aiming to address Risk Assessment in Transactions under Security Threat.



The financial losses in UK online banking due to fraud annually amount to almost 2 billion pounds. With the losses in online trading due to fake accounts, stolen credentials and information leaks the figure becomes truly astronomical. The design of security solutions requires complex expertise - understanding of the processes within transactional systems under threat, knowledge of potential adversaries and their malicious behaviour, justified choice of suitable tools for detection, neutralization and prevention, and their proper configuration. The need for software for modelling the security infrastructure, estimating the security risks and analyzing the impact of the solutions on security is extremely high due to the complexity of the task and the impossibility of demonstrating the solutions experimentally. this role is for the development of a desktop software application that:




  • Model transactions under security threats.

  • Design of security architecture and behaviour analysis through simulated transactions

  • Calculate the security risks based on parameters of security analytics.

  • Determination of the impact of security infrastructure on risks     



 



The ideal candidate for the AI/Software Engineer position is a current/graduated AI/Software Engineering PG student who will assist in the market research, analysis and implementation of software (Reinforcement Learning and Visualization algorithms for solving risk assessment tasks under security threats). strong AI and programming skills are required.



A mixed background that combines knowledge from various areas, such as AI, Machine Learning (ML), data science, and software engineering, as well as a deep understanding of the cyber security domain, is highly advantageous.



 



Qualifications

Current or Awarded MSc in AI or Software Engineering



 



Skills

The ideal candidate for the AI/Software Engineer position is a current/graduated AI/Software Engineering PG student who will assist in the market research, analysis and implementation of software (Reinforcement Learning and Visualization algorithms for solving risk assessment tasks under security threats). strong AI and programming skills are required.



A mixed background that combines knowledge from various areas, such as AI, Machine Learning (ML), data science, and software engineering, as well as a deep understanding of the cyber security domain, is highly advantageous.

Graphic designer needed to design  the following:




  • Evaluation Report (50 pages)

  • Evaluation Report Summary (5 pages)

  • Booklet outlining the impacts of Youth Safety projects  (30 pages)



There are some tables within the Evaluation report, however, most is text. There may be some photos if the local authority (who commissioned the report) allow them.



Qualifications

N/A



Skills

  • Experience of designing professional reports 

  • Experience in using graphic design software

  • Knowledge of following brand guidelines

  • Ability to work on your own

  • Ability to work to tight deadlines

  • Attention to detail

  • Experience in proof reading



It would be expected that the successful candidate will have access to their own computer and graphic design software packages 

This is a full time role and is therefore not suitable for current students.



Job purpose

•    To ensure provision of a comprehensive high-level front of house service for the Director’s offices. Responsible for room bookings and meetings preparation, including in-house hospitality. 

•    To act as a first point of contact for all visitors and meeting attendees, greeting and/or directing them as appropriate.

•    To perform diverse range of administrative activities that will contribute to the smooth operation of the Director’s office, supporting and shielding the Office Manager and Administrative Officers from unnecessary disruptions.





Main duties and responsibilities

•    To assist with day-to-day activities of the Director's Office:

•    Act as a first point of contact of the Director's Office for visitors, students and staff

•    Responding to queries at the front desk as appropriate

•    Answering the telephone and directing calls as appropriate

•    Main point of contact for room bookings, ensuring that the meeting rooms are prepared for the meetings as required

•    To arrange hospitality for all Boardroom bookings and for visitors as required

•    To ensure that the reception area is tidy and presentable at all times

•    Maintain stock of relevant information, prospectuses and guides and ensure display stands are regularly updated

•    Sorting out incoming mail, accepting deliveries and distributing them as appropriate

•    Reporting (and follow through) any maintenance issues to Estates department

•    Overseeing and maintaining all supplies for the Director's Office (i.e. stationery, water, tea/coffee/milk and other catering supplies, etc.) 

•    Assuring that all equipment is being serviced and maintained as required

•    Assisting with events preparation

•    Routine updating of existing databases

•    Circulating information from the Director's office to all members of staff as assigned by Office Manager, via intranet or e-mail

•    Preparing, printing and collating relevant paperwork as required by the Office Manager or Administrative Officers

•    Preparing invoices and credit card statements/receipts for further processing by the Administrative Officers and following up any outstanding enquiries/issues as needed

•    Scanning, photocopying, shredding or filing of paperwork as required

•    To assist the Academic Coordinator and Assistant Manager in undergraduate and postgraduate teaching activity, including preparing course materials, as required

•    Any other ad hoc administrative tasks (scheduling meetings, travel arrangement, credit control, petty cash, invoicing)



Citizenship

The Faculty of Medicine and Dentistry is committed to an action plan that supports the cultivation of a diverse and nurturing staff and student community, at the heart of which sits the commitment to equality of opportunity and equity in our processes and structures. It is the expectation of all staff that they undertake citizenship responsibilities within the Faculty. As part of the appraisal and probation process, your line manager will discuss the expectations of you to lead or participate in citizenship projects/initiatives as set out in the Faculty’s EDI Strategy. These responsibilities will be commensurate with the seniority of the role and the expertise and experience of the individual.

 



Qualifications

Good standard of education (GCSEs or equivalent - Grade C or above), demonstrating numeracy and literacy

Educated to A level, NVQ Level 3 or equivalent standard

 



Skills

Desirable




  • Experience of customer service

  • Experience of working in higher education or NHS

  • Familiarity with Microsoft Office, Email and the Internet

  • Good written, verbal and numeracy skills

  • Good organisational skills

  • Prioritise prescribed tasks and complete them according to deadlines



Skills

Essential




  • Flexible and co-operative approach to colleagues

  • Friendly, positive disposition

  • Good team member



Other




  • *The ability to meet UK ‘right to work’ requirements.

     

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