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Pre-CAS Assistant
Job Description
About the Marketing, Recruitment and Admissions
This department is responsible for the University's student recruitment, its reputation, and external relationships. It works to help define and raise brand awareness of LSBU among target audiences while aiming to attract the best prospective students to the University. The team coordinates: media relations; internal communications; brand and visual identity; digital media; market research and insight; corporate and course marketing; events; and student recruitment. It creates then updates student records through every stage of the application cycle. The department makes decisions on applications for a majority of courses for most Schools. The department’s community engagement project works with a wide range of public, voluntary and community organisations to promote education and gives members of the public the opportunity to visit the University. The Admissions Office process upward of 30,000 applications every year.
Key Responsibilities
1. Maintain up to date knowledge of UKVI requirements and be the key Admissions point of contact for International Application.
2. Obtain and collate all required supporting documentation & credibility interviews in preparation for the issuing of a CAS as per the Student Route regulations and the LSBU Confirmation of Acceptance for Studies (CAS) policy and ensure follow up any missing documents.
3. To provide advice to applicants/students regarding their Student Route supporting documentation and provide basic immigration advice.
4. To create and maintain accurate records on the University databases and ensure all applicant documents pertaining to pre-CAS and CAS issuance are systematically filed and consistently labelled in accordance with audit responsibilities.
5. Respond to e-mails, telephone calls and assist with face-to-face enquiries in connection with UKVI compliance duties up until the student enrols.
6. Support the Admissions team by cascading information to help advise applicants regarding their Student Route supporting documentation and provide basic immigration advice.
7. Attend compliance training sessions.
8. To participate in international students’ enrolment and induction programmes.
Qualifications
n/a
Skills
Person specification / Selection criteria
A. Experience of working in a higher education institution, preferably including experience of UKVI / Student Visa Route or Home Office processes.
B. Excellent oral and written communication skills.
C. Excellent attention to detail and a high degree of accuracy.
D. Experience of working with international students.
E. Experience of the application of information technology in an administrative setting, including word and data processing skills and experience of using a multi-user computerised record system.
F. The capacity both to contribute to a team and to use own initiative.
G. The ability to operate flexibly and adapt to changes positively
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Key responsibilities
- To support the Lead Invigilator/ Staff Lead in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.
- To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station.
- Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment).
- To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.
- To invigilate the examination circuits and guide students between stations during the exam.
- Direct examiners, patients, simulated patients to the correct stations.
- Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently.
- To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.
- To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout
- To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner.
- To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.
Qualifications
N/a
Skills
Experience of Clinical Examination Invigilation
The post holder will primarily manage activities relating to the randomisation service and electronic data capture (EDC) system, such as taking responsibility for user access and password management, data export, circulating documents for signature, receiving and processing Serious Adverse Event (SAE) forms relating to a portfolio of trials, reviewing the content of such notifications and processing them according to regulatory requirements, co-ordinating of King?s Trials Partnership activities and managing document version control and tracking within the KCTU.
Qualifications
Degree level qualification or equivalent professional experience (a subject with either a major health related component e.g. biology, psychology, or of relevance to administration e.g. accounting, business management, NHS management would be desirable
Skills
To act as the main point of contact for approximately 100 clinical trial teams currently using the KCTU randomisation service and electronic data capture system (EDC)
- To process requests for user access to IT systems supporting the KCTU portfolio of trials accurately and promptly, with due care and attention
- Manage activities relating to randomisation and EDC system, keeping accurate auditable records
- To process Serious Adverse Event (SAE) reports in accordance with KCTU SOPs
- Occasionally, to process Emergency Code Break notifications in accordance with KCTU SOPs
- To receive and resolve queries relating to the above during the life of each project
- To provide administrative support to the King?s Clinical Trials Unit Operational Director and Business Manager along with other KCTU staff as needed
- Manage activities of the KCTU in line with KCL policy and procedures and with the Standard Operating Procedures of the Clinical Trials Unit
- To participate in inspections of the KCTU by sponsor auditors, regulatory authorities and others, ensuring key documents are readily available
- To ensure that the KCTU?s website is kept up to date and that the information is accurate
- Responsible for providing a professional, accurate and efficient service to a wide range of people including study teams, colleagues and external agencies
- Ensure compliance with GCP, regulatory legislation and ethical frameworks in respect of working practices
- Liaise with a wide range of internal and external clients to ensure requests for user access to KCTU IT systems are processed swiftly, which will involve explaining complicated procedures on how to obtain access
- Being mutually supportive and covering duties as necessary during colleagues absences and at time of additional pressure, as directed
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
MBBS OSCE Invigilation 23rd & 24th April 2025 (08.00 til 13.00 PM) Guys Campus
Key responsibilities
- To support the Lead Invigilator/ Staff Lead in carrying out their duties by attending briefing sessions prior to and following exam sessions as required.
- To assist with setting up the circuit(s): putting out clipboards, sharp pencils, and rubbers inside each station.
- Assist with the set-up of equipment (training will be given for the setting up of props or the resetting of station equipment).
- To assist students before the exam begins, ensuring that all students are correctly located and ready for the exam.
- To invigilate the examination circuits and guide students between stations during the exam.
- Direct examiners, patients, simulated patients to the correct stations.
- Be the first response for examiner questions or concerns, raising issues with the lead invigilator or senior examiner quickly and efficiently.
- To vigilantly monitor the room/allocated area throughout the exam in session whilst not disrupting the candidates; and ensuring a calm environment conducive to supporting students to be successful in their exams.
- To ensure that noise levels on the examination circuit are kept to a minimum and that examination conditions are maintained throughout
- To promptly report any incidents that may impact a candidate's performance to the Lead Invigilator, Circuit Lead (Marshall), OSCE Site Lead, or Senior Examiner.
- To ensure that, at the end of the exam, all iPads and materials are collected and returned to the relevant place according to set procedures as advised by the Lead Invigilator.
Qualifications
N/a
Skills
N/a
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