International Employment And Compliance Administrator

Job Description

QMUL is looking for International Employment Compliance Administrator to provide professional support to the International Employment Compliance Adviser (IECA), supporting and enhancing the effective management of people through the interpretation and implementation of UKVI regulations as well as Queen Mary policies and procedures.

Job purpose:

To provide administrative support to the university and members of staff (both new and existing) on all matters relating to UKVI legislation for all work visa routes into the UK. These visa types include Tier 2/Skilled Worker, Tier 5 (Government Authorisation Scheme), Global Talent, Tier 4/Student Visa and visa routes pertaining to research and academic visitors to the UK. The primary objective of the role is to provide robust administrative support to the IECA to ensure the University remains compliant with all aspects of immigration legislation relating to its staff, and in particular with regard to its visa sponsorship duties. The International Employment Compliance Administrator is a key HR role focused on supporting compliance oversight of staff immigration activity at Queen Mary. As an integral part of the operational and recruitment team, the role works closely with the ICEA and is the point of contact for a range of internal stakeholders and will provide administrative support on Points Based System and non-Points Based System work visa routes and associated process.The role will also be responsible for the supporting the monitoring and reporting of UKVI related compliance activities. Job details Job title International Employment Compliance Administrator Department Human Resources Reports to International Employment Compliance Adviser (IECA) Grade and salary Professional Grade 3, £31,421- £38,165 per annum, pro rata Hours per week Full-time Appointment period Fixed-Term for 2 months Current location Whitechapel London, Department W Work activity type Admin/Operational/Technical and Support Queen Mary University of London.

 Main duties and responsibilities

Certificate of Sponsorship:  To be a Level 1 User of the Home Office Sponsorship Management System (SMS).  To administer the weekly UKVI HR CoS Review Group, which ensures HR oversight of visa sponsorship related acvitity for both new and extension visa sponsorship requests.  To issue and assign Certificates of Sponsorship (CoS) for both new and existing staff.  To report (under the supervision of the IECA), via SMS, appropriate changes in migrant activity in accordance with reporting obligations under the Sponsor Licence and UKVI guidelines.  To support the IECA with maintaining the suite of HR documents and templates to ensure consistent, up-to-date information is provided to relevant stakeholders.

Visa and Immigration Compliance:

Staff Record Keeping:  To support the IECA to monitor staff records for sponsored workers and other staff subject to work visas, ensuring that those records are kept up to date in accordance with UKVI guidelines.  Through the use of HR reporting, ensure that staff subject to work visas have continuing permission to work in the UK. Specifically; o To work with the HR Administrators to actively monitor the start date and expiry dates of all work type visas, ensuring timely “visa expiry “ notifications are made, and escalate to IECA if any corrective action needed; o To work with the HR Administrators to ensure that work absences (planned or unplanned) are appropriately recorded and advise on any corrective action needed;  To assist with preparatory work for both internal and external visa compliance audits.

Visa and Immigration Advice and Guidance:

 To monitor and triage the staff visa query email inbox and answer queries as appropriate and/or escalate complex queries to the IECA where necessary.  To exercise sound judgement in order to provide sensitive support and deal with UKVI related activity, sometimes of a highly confidential nature.  To assist with the running of the scheduled monthly staff training/workshops .

Finance:  To administer the authorisation and reconciliation of costs associated with; o The assignment of all Certificate of Sponsorship and; o The University’s Visa Reimbursement Scheme.

Other Pertinent Activities:  To join networks of professional colleagues in the wider community.  To liaise with the UKVI and other external bodies such as legal advisers in conjunction with the IECA. Queen Mary University of London  To liaise with the Point Based Immigration Officer within Academic Registry and Council Secretariat.  To keep self updated of changes to UKVI guidance and legislation together with best practice within higher education and beyond.  To act with a high degree of initiative and autonomy in organising and prioritising personal workload.


Educated to A level or equivalent professional work experience



Demonstratable understanding of UK Immigration legislation for employment purposes and associated UKVI guidance

Demonstratable experience of UKVI employment related administration in a large and complex organisation

Experience of understanding and interpreting complex external regulations

Experience of providing substantiated Points Based System and associated work visa route advice.

Experience of dealing with a diverse client portfolio, in a complex and fast paced environment.

Proven IT experience, including use of Outlook, Word and Excel


Ability to handle complex issues and exercise judgement and initiative when dealing with queries.

Highly developed interpersonal and communication skills

The ability to effectively communicate complex information, provide guidance on regulatory and compliance issues and the interpretation of regulations

Highly organised with the ability to plan and monitor workload, balance conflicting priorities and meet deadlines.

Strong customer focus and passion for continuous improvement.

Ability to work on own initiative with minimal direction, and to work as part of a team


We are looking for a Digital Communications Assistant to work closely with the School Communications Officer and enhance the school's activities on social media. There will be a focus on Twitter and Linkedin, targeting an academic audience, as well as the possibility to work on Instagram with the Student Engagement Officer.

Responsibilities will include:

  • Producing digital content for the ECS Twitter account, including writing engaging copy about our events, news and blogs, and designing relevant visuals. You will also ensure all content is accurate and conforming to King’s style and brand guidelines.

  • Scaling up our use of Linkedin.

  • Developing a social media plan. 

  • Producing a monthly analytics report, monitoring and evaluating the performance of: 

    • ECS website.

    • ECS Twitter.

    • CRESTEM Twitter.

    • ECS Instagram.

    • ECS Linkedin.

    • Newsletter to students.

    • Newsletter to external audiences.


Higher education degree.


We are looking for someone with already some amount of relevant experience, as that will ensure they can work independently early on in the role, and take initiatives (suggesting new types of posts and being willing to think outside the box and trying new things would be an asset). 

  • Experience of using Twitter and Linkedin for professional purposes.

  • Demonstrable experience of tracking and analysing data in support of effective marketing and communications activities.

  • Understanding of Web Content Accessibility Guidelines and SEO.

  • Excellent writing, proofreading and copy-editing skills.

  • Excellent attention to detail.

QMUL is looking for Global Parkinson’s Genetics Program (GP2) Administrator.

The Faculty of Medicine and Dentistry (FMD) is a significant constituent of the University, which is organised into six separate Institutes.  The Wolfson Institute of Population Health harnesses expertise across a wide range of population based research and education activities and aims to be an internationally recognised centre of excellence in population health and preventive medicine. 

The Institute is organised into five separate research centres which, though complementary and following the Institute strategic plan, also have Centre-specific objectives and requirements.

The Preventive Neurology Unit (PNU) was set up with the aim of developing trials to prevent neurological disease. It is part of the Centre for Prevention, Detection and Diagnosis, which has a focus on academic discipline, research, the translation of research into public health strategies and their practical implementation – all dedicated to the reduction of disease and disabilities.

The post holder will be joining the Preventive Neurology Unit (PNU), at the Wolfson Institute of Population Health, Queen Mary University of London to work on the large-scale international Global Parkinson’s Genetics Program (GP2), a 36 million dollar project funded by the Aligning Science Across Parkinson’s (ASAP) initiative ( The aims of the GP2 project are to:


  • Expand current understanding of the genetic architecture of PD;

  • Accelerate discovery and validation of novel disease-causing genetic mutations;

  • Provide training and resources to a broad, diverse base of scientists and clinicians.


Specifically, the post holder will join the Training Networking and Communication (TNC) working group (WG) led by the Professor in Neurology and Neuroepidemiology and coordinated by the project manager. The aim of the TNC-WG is to establish a virtual centre-of-excellence to promote training, networking and communication throughout the GP2 project. These three aspects will be delivered as follows:


  • Training - To develop and provide training opportunities for individuals and groups with a focus on PD genetics, and with a focus on promoting training in ‘under-represented’ regions of the world.

  • Networking - To create a network of trainees and collaborators, which will enable us to streamline opportunities, expertise, and data across the GP2 group.

  • Communication - To listen and respond to the needs of the GP2 community. To support the development of communication tools (website and social media).


The post holder will contribute and support all aspects of the TNC group’s work delivering project milestones for GP2, in collaboration with other working groups and with linked projects.

Main duties and responsibilities

  • Responsible for maintaining an up-to-date list (listserv) of GP2 members and trainees (e.g. weekly) and provide regular email communication to keep all members up-to-date.

  • Autonomously provide administrative support and guidance to a multitude of international stakeholders in a fast paced and complex matrix organisation.

  • Provide project support to the WG lead and project manager, including being responsible for keeping track of the project management of the WG, and dealing swiftly and independently with requests from international stakeholders.

  • Take the lead in providing administrative support to GP2 members requiring assistance in accessing common project materials for team working via the GP2 website.

  • Organise and support the project manager and leads to hold regular meetings between TNC WG members, including drafting an agenda and following-up action points.

  • Liaise with the GP2 website designers and developers to support the delivery and regular updates of website and social media content.

  • Support the TNC coordinator and leads in the administration of PhD, MSc, sabbaticals and other training opportunities funded through GP2. This will involve advertising the opportunities, handling submissions, setting up peer review, and providing feedback to candidates.

  • Liase with the GP2 steering committee to plan annual GP2 meetings, either virtual or in-person, in international locations for an global scientific audience.

  • Support regular blog posts from GP2 members and students benefiting from funding.

  • Liaise with other working groups within the GP2 study and attend other working group meetings periodically.

  • Maintain mentor and peer reviewer lists across the GP2 study.

  • Support the collection of materials from GP2 members and investigators for a monthly videocast, working with the Digital Learning Administrator to implement on the GP2 website.

  • Support regular communication of updates, research and training opportunities within the GP2 network.



The above list of responsibilities is not exhaustive and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager.

This job description accurately reflects the duties and responsibilities of the role at the time the job description was written. These duties and responsibilities may change over time without significantly impacting on the character of the role, the overall level of responsibility, or its grade.

Depending on strategic or operational needs, the jobholder may in the future be required to work for another existing or new organisational unit and/or at a different site within Queen Mary. This may be on a temporary or indefinite basis and may involve a change in line management and / or regularly working at more than one site.




Educated to A level, with GCSE grade C/4 or above or equivalent qualifications in Maths and English


Undergraduate degree or equivalent experience


Experience in independently arranging meetings and dealing with a large volume of stakeholders

Experience to operate independently in a fast paced role, providing administrative support to a multitude of international stakeholders with minimum supervision

Experience of having provided project support to a project coordinator / manager in a similar role

Experience in maintain spreadsheets of members of an organisation and using these for communication purposes

Experience working in research settings

Experience of working with web and digital agencies

Experience working within and providing administrative support to multi-disciplinary professional teams

Understanding of data management and the UK regulatory environment


Excellent communication in written and verbal English

Able to operate efficiently in a complex, fast-paced environment and under time pressure

Demonstrable excellent IT skills, including e-mail, word processing and databases (Microsoft Office packages, other database programmes)

Critical attention to detail and high standards of accuracy

Note: This role is not suitable for students as its full time.

Employer Engagement Administrator  Met Temp to support the Work Based Learning Team at London Met 

Main Duties and Responsibilities:

  • Research and contact organisations to source vacancies - particularly in the area of computing.

  • Build and maintain beneficial relationships with local organisations and within University departments to obtain suitable work experience placements

  • Build and maintain relationships with students and inform them about relevant placement vacancies

  • Meet targets to source the required number of opportunities within required job sector, particularly in computing

  • Create suitable advertisements to promote vacancies

  • Update databases and software platform with accurate information

  • Liaise with relevant academic module teams to target students on specific modules and encourage them to apply for the available work opportunities

  • Go into lectures to deliver information on the placement recruitment processes

  • Provide initial recruitment support via online Careers materials to assist students through job recruitment processes and identify when to signpost applicants to advice and guidance from University Careers Consultants

  • Assist in matching students to suitable placement opportunities

  • Assist in undertaking risk assessments for work placement health and safety

  • Support apprenticeship data entry for our Planning Team and School admin teams



London Met student or graduate. 



  • Experience of confidently communicating with clients/customers

  • Office administration experience

  • Excellent research skills via internet / social media

  • Excellent communications skills, verbal and written 

  • Accurate data entry / IT skills and attention to detail 

  • Proven ability to meet targets within deadlines

  • Demonstration of initiative and self-motivation to work alone and within a team

  • Awareness of data confidentiality

TO APPLY: Please ensure your CV is uploaded onto your Met Temps profile under "My Documents" and submit a short cover letter outlining why you are suitable for the role.