Impact Acceleration Account Administrator

Job Description

Queen Mary has ambitious plans to grow the reach and impact of our research, making a difference locally, nationally and internationally. The Impact Acceleration Accounts Officer (IAA Officer) plays an important role in this through providing high-quality and responsive administration of Queen Mary Impact Fund, ensuring the university’s IAA funding is managed effectively and used to respond to impact opportunities in novel and creative ways, generating impact aligned to Queen Mary’s Strategy 2030. The role sits within the growing Research Impact team, part of the Office of the Principal.



The purpose of this role is to support the delivery of the Queen Mary Impact Fund, which currently includes IAA funding from EPSRC, BBSRC and MRC. The post-holder will support the Impact Acceleration Account Officer who is responsible for the overall fund management and you will be responsible for the administration. This includes managing calls for funding, tracking successful projects, monitoring spend and compiling internal and external reports.



This may also include supporting applications for new IAAs. The role will work across Queen Mary, building on the work of several previous IAA awards. This will involve working closely with professional services colleagues in related teams (e.g. business development, technology transfer), external partners and academic researchers to assist in identifying and facilitating the economic and societal impact of Queen Mary’s UKRI research.



The post-holder will support the Research Impact team’s other activities, for example producing materials to communicate Queen Mary’s impact, delivering impact training and supporting initiatives to increase Queen Mary’s impact through policy, public and community and business engagement. 



 



Main duties and responsibilities:



Manage and administer internal funding rounds for IAA monies. This will include: ensuring calls are well publicised, capturing funded activities/projects, supporting the assessment process and liaising with successful project leads to ensure timely spend and reporting.



Working with Impact Engagement Officers, deliver a flexible, agile and responsive service to academics and external partners in facilitating queries about the IAA and the work it supports, with referral and/or escalation where appropriate.



Attend and act as secretary for IAA steering groups. Prepare board reports, agendas, papers and minutes for the steering groups.



Track and monitor the IAA budget, and projects it supports, identifying potential underspends and issues as appropriate, and providing advice on mitigations.



Collect data for draft interim and final reports for the IAA to be submitted to the relevant funder, including requesting regular reporting from those staff members funded through the IAAs.



Provide administrative support to Queen Mary’s institutional initiatives to increase impact from its industrial and community engagement such as sandpit events and workshops.



Support the Research Impact team in its other activities, for example supporting the delivery of training sessions.



Support with other related tasks as required. The above list of responsibilities is not exhaustive, and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager.



 



Qualifications

Degree or equivalent. 



Skills

Demonstrable experience of undertaking project type work, planning and progressing to completion, including monitoring and reporting.



Experience supporting academics and non academic partners.



An understanding of research and engagement projects.



Demonstrable ability to use initiative and judgement and refer up as needed.



Ability to prioritise workload effectively and to work independently to progress long and short term activities to ensure delivery.



Accuracy and attention to detail



Ability to communicate effectively with colleagues and stakeholders at all levels, bringing different groups of people together with positive results.



Good administrative IT skills including spread sheets, email, word processing, maintaining web pages and databases used as management tools.



The ability to meet UK ‘right to work’ requirements.

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  • Friday 31st March: 7am, 5pm

  • Monday 3rd April: 7am, 2pm

  • Good Friday 7th April: 1 session time TBC (whatever suits you)

  • Easter Monday 10th April: 1 session TBC (whatever suits you)



+ shadowing classes/training for each session prior to starting independently on Wednesday 29th.



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Each session takes approximately 45 minutes to 1 hour.



The time requirement for this role is 15 hours total (12 hours of classes + 3 hours of training).



Qualifications

Qualification in a related field (e.g., physiotherapy).



Skills

Prior knowledge of exercise/fitness and proper form preferred (e.g., physiotherapy, PT qualification).

Job purpose



To main focus of the post holder is dedicated to effectively provide confidential, professional administrative support to the Head of Housing Services and to the Housing Services team. To effectively provide a customer focused reception service of excellence for Housing Services. To be the first point of contact for, and to represent the team, both internally and externally, whether in person, by telephone or by email, responding to all generic enquiries or by referral to an appropriate team member when escalating non-routine enquiries.



The post holder will be required to support the Head of Housing Services in delivering a customer focused service of excellence; providing advice and guidance encompassing the broad range of housing options available to students and staff.  The range of this role is not limited to the Queen Mary halls of residence, but includes nominated private providers, private housing as well as homestay or short stay options.



 



Main duties and responsibilities




  • To provide a customer focused first point of contact to students, staff and private landlords, the public and other external bodies, judging when to pass on or escalate complex queries.

  • To check all applications received for housing eligibility, and issue relevant and timely feedback to applicants.

  • To represent Housing Services at all Queen Mary internal and external events, particularly at main residential arrival and departure days, to provide and sustain a positive image for Residential Services

  • To manage and keep updated the Housing Services team diaries.

  • To check the accuracy and relevance of information and imagery on the Residential Services website..

  • To provide administrative support to the Housing Services team.

  • To advise the Head of Housing Services on noticeable trends in customer enquiries.

  • To be flexible at key times within the university calendar to support the delivery of services that will be outside normal business hours, which will include working in the evenings and at weekends

  • To comply with all Queen Mary and Directorate policies and procedures and demonstrate a commitment to the Directorate purpose statement and values

  • To implement recognised good practice in communication and cohesion, to promote the culture and behavioural change programme that has been embarked upon by the Directorate.



Qualifications

GCSE, NVQ (Level 3) or City and Guilds in English and Maths or equivalent



Skills

  • Significant experience working within an HEI or privately built student residential environment

  • Significant experience working in a customer service environment providing exceptional customer service

  • Understanding of the relevant regulations and national codes of practice and the implications of non-compliance

  • Experience managing conflicts, resolving or escalating complaints, with the ability to use own initiative to handle difficult situations with tact and sensitivity

  • Familiarity with budgeting and financial management

  • Knowledge and understanding of HEI Admissions systems, key dates and SITS student record system

  • Knowledge of the private sector housing market



Skills/Abilities




  • Excellent written and verbal communication and interpersonal skills with the ability to communicate effectively with staff and external contacts at all levels

  • Computer literate with a good knowledge of Microsoft Office software, particularly Excel

  • Able to plan, manage and monitor a variety of commitments, balancing workloads to meet service demands

  • Excellent attention to detail and a systematic approach to work

  • Friendly, approachable, diplomatic and able to relate to people

  • Flexible attitude and willing to learn, develop and improve both individually or as part of a team



Other




  • Able to deal with personal, private and confidential issues with appropriate discretion (Data Protection Act)

  • Able to manage job role in line with customer expectation of Equality and Diversity Policy

  • Able to identify resolutions to problems and utilise analytical skills

About us



The Data Governance and Security team with SED develops, maintains, and supports system and process security, data governance, data protection compliance, regulatory reporting, and external and internal audit requirements. The team ensures that strategies and procedures in relation to these areas are fit for purpose and is responsible for providing a ‘gold source’ of all student and course information data to ensure best practice.



About the role



The Senior Student Data Assurance Officer will provide assurance and operational support to colleagues engaged in both internal/external reporting and in business as usual activites that rely on the quality of our student data. This will entail the provision of end-to-end administrative support in triaging enquiries, resolving student data quality issues, supporting the statutory HESA data return (submitted in August and September 2024) by fixing data errors and supporting the generation of HEARs (online transcripts) for students.



This would be an excellent opportunity for a candidate who is interested in gaining experience in working with data, making operational use of IT programmes such as Excel and SQL and who wish to utilise their skills to ensure that the quality of our student data is accurate and of the highest quality.



This is a temporary role, with an end date of 8th November 2024.



Qualifications

We think a wide range of different work and educational experiences could support you to be successful in this role. Relevant work experience might include work in data management or analytics. Relevant educational experiences might include higher education in a related discipline, professional qualifications or other training



Skills

The following skills would be essential in the role:



-Excellent IT skills, including experience of Office software (Word, Excel, Outlook email, web etc.) 



-Good communication skills and a willingness to work in a team, with multiple stakeholders



-The ability to deal with competing priorities



Experience of SQL and using a student records system would be desirable

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