Administrative Assitant

Job Description

The National Youth Theatre (NYT), in collaboration with National Youth Arts Wales (NYAW) and Gig Buddies, has secured National Lottery Funding to run its Local Inclusivity Networks (LINs) program, which aims to promote collaboration between disabled and non-disabled communities, reduce isolation, and establish grassroots inclusivity networks in England and in Wales. To support this program, the NYT has partnered with the Centre for Applied Research on Empowering Societies (CARES) to conduct research and evaluation in relation to the programme’s intended outcomes.   



Lead by an interdisciplinary team (CARES + London Met Lab), this new project aims to:   





  • Develop a framework for the programme impact evaluation;   




  • Collect baseline evaluation data (including young disabled people engagement with local cultural offer), and map out local policy and cultural offer infrastructure);  




  • Co-design (for and with young disabled people) standards around inclusive cultural offers considering their lived experiences and those of their trusted support (parents, teachers, volunteer buddies) in navigating and accessing cultural offer outside educational settings;  




  • Identify determinants of effective local collaborative partnerships supporting and amplifying the voices of young disabled people and influencing policy locally.  





To support this project, we need an administrator to help with the following tasks: 





  • Organisation of project activities  







  • Work closely with the 2 co-leads of the project and offer the organisational support needed. 




  • Organise project team meetings, keep minutes and support follow-up. 




  • Ensure that milestones and deadlines are clear for each member of the team. 




  • Ensure that the project folder (data collection) is up to date and well organised. 







  • Planning and managing resources  







  • Produce and monitor project Gantt chart and workflows 




  • Organise and monitor project expenses, with direction and supervision from project leads. 







  • Communication 







  • Support team communication and support stakeholder communication. 




  • Support the development of the project website, with basic editing on project pages. 







  • University / School profile 







  • As appropriate, liaise with relevant internal and external contacts/organisations in related areas of study. 





You will be working closely with the two Co-leads of this project: Dr. Jane Lewis and Prof. Diana Stirbu, but also with other members of the team and with external stakeholders (The National Youth Theatre and the National Youth Art Wales).



Please apply by sending a Cv and a brief cover letter specifying your administrative experience and what you want to get out of thsi opportunity.



Qualifications

Graduate or undergradute student



Skills

This is a great opportunity for a student who wants to develop their administrative skills. 



We are looking for someone with good skills in working with:




  • Microsoft 365 (SharePoint, One Drive, Teams, Outlook, Calendar)

  • Microsoft Excel

  • Microsoft Word

  • Microsoft PowerPoint



We are looking for:




  • a good communicator who is able to take notes and synthesise complex information effectively

  • an individual with good organisational and planning skills

  • a someone confident in dealing with internal and external stakeholders of the project



No teaching is required for this role. 



 

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King’s Health Partners Women and Children Health Clinical Academic Partnership are looking for a research assistant to support the services we provide.  



The post holder will be responsible for reviewing transcripts from qualitative interviews. This will involve:




  1. Listening to the audio recording of an interview and correcting and amending an AI version of the transcript.



There will be be approximately 20 interviews of varying lengths (25mins - 1 hour). This work will take approximately 40 - 50 hours to complete.



Qualifications

BSc/BA



Skills

  • Good IT skills (Microsoft Word)

  • Experience with qualitative interview transcripts

  • Some knowledge of Women and Children's Health 

Application Closing Date: 25th Feb 



 



Purposes of the post:



We are looking for an adaptable team player who is willing to be on campus 5 days per week ensuring resourcing of teaching space. This role will have a School administrator focus and provide research support to the associate dean for research and enterprise.



 



 



About you:




  • Can-do attitude

  • Dynamic

  • Strong ability to problem solve

  • Comfortable with lone working and as a team



 



MAIN ACTIVITIES AND RESPONSIBILITIES




  • Undertake duties of and provide cover for, the School administrator with a Research focus, as and when required, to ensure continuous support is provided.

  • Provide administration and clerical assistance in the day to day running of the School, in liaison with central service departments.

  • In liaison with stakeholders provide support for the arrangement and management of marketing and promotional and other school events.

  • Assist the Deanery team with organisation of diaries / calendars / work schedules, typing of correspondence, taking messages, notes and minutes, arranging meetings.

  • Assist the Deanery team with raising Purchase orders and onboarding contracts within the School.

  • To deal with written and oral queries from staff, other university departments and external contacts in a professional, sensitive, confidential and effective manner, redirecting queries where appropriate.

  • Assist in the preparation, collection, collation and dissemination of information as requested by the DoO and SET.

  • To ensure that procedures for access to, and retention of, information within the School comply with the requirements of the University and the Data Protection Act.

  • Undertake other reasonable duties as agreed by the DoO and commensurate with the level of the role, which may be necessary, from time to time, to meet the requirements of the School. The line manager may request additional duties that are within the scope, spirit and purpose of the role.

  • In liaison with the Associate Dean for Research and Enterprise (ADRE) and Research Group leads, provide support for research events and activities, as well as research and enterprise reports and deliverables.

  • Provide administrative support to the ADRE, such as collating information related to REF29, minute taking for meetings, financial administrative (e.g., organising payments and tracking of payments for research related costs) and assist with comms within the school.

  • Within reason, the duties and role of the postholder may be changed, after appropriate consultation, in response to changing organisational requirements. It is expected that the postholder will not take annual leave during key points in the academic calendar.



 



Qualifications

N/A



Skills

SELECTION CRITERIA



D = Desirable; E = Essential




  1. Practical administrative experience (E) and knowledge of typical procedures in an office environment (D) preferably within the Education sector (D).

  2. Excellent organisational and administrative (E) skills, be able to: use initiative, plan, prioritise and organise own varied workload, in a timely manner (D), to approach challenges/problems in a flexible, creative and proactive way (D), and to operate flexibly either as part of a team or independently (E).

  3. Ability to work to deadlines and to cope with tight schedules in a calm and efficient manner (E).

  4. Highly effective interpersonal and communication skills including oral (E), written/literacy (E), numeracy (E) and presentation skills (D). Good customer service/relationship skills (E).

  5. To be committed to and have experience of the application of ICT in administration (E). Knowledge of word processing, databases and spreadsheets (E) and of the use of the web (D). Willingness and ability to learn new packages in order to carry out the duties of the role (E).

  6. Committed to and have experience of qualitative office practice in relation to version control, file management (D), administrative procedures (D), diary management (D), business hospitality (D).

  7. Experience of taking minutes (D) and servicing committees (D).

  8. Able to demonstrate an understanding of, and commitment to, equality and diversity, and its practical application (E).

  9. Ability to demonstrate commitment to excellence in customer service (E). Able to demonstrate an understanding of, and commitment to, equality and diversity, and its practical application.

We are seeking a Content Editor to oversee the content of WoolfNotes.com, a major new digital humanities project at King’s College London.



WoolfNotes.com is the website of a project to digitize Virginia Woolf’s reading and research notes, bringing into the public domain Woolf’s last remaining substantial unpublished work. Her personal reading and research notebooks demonstrate the depth of her historical knowledge and the wide range of her reading, casting new light on both her fiction and critical work. WoolfNotes.com presents high specification images of approximately 7000 manuscript and typescript pages from the archives of the Monks House Papers in Sussex (UK), the Berg Collection at the New York Public Library, and the Beinecke Library at Yale. 



The Content Editor will be expected to:




  • manage the content for Woolfnotes.com,

  • initially verify the site,

  • proofread existing entries and check for any lacunae,

  • manage any changes and expansion of the content,

  • attend periodic meetings with WoolfNote.com’s academic co-leads.



 



The content editor will report to Clara Jones and Anna Snaith, academic co-leads of WoolfNotes. We anticipate the role will run until June or July 2024.



Qualifications

You must be a current PhD student. 



Skills

Content Editor Requirements




  • Strong time management skills and the ability to work independently.

  • Excellent command of the English language.

  • Writing, copy editing, and proofreading experience.

  • Highly organised and detail oriented.

  • Proficient in desktop publishing software.

  • Understanding of digital humanities projects is desirable.

  • Familiarity with WordPress platform is desirable.

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