This job is no longer available.
You can view related vacancies or set-up an email alert notification when similar jobs are added to the website below.

Administrative Assistant CARES

£25,642 - £25,642
 

Job Description

Overview 



CARES is the recently established research arm of the London Met Lab. The Centre focuses on empowerment and community engagement, identifying opportunities to collaborate and co-design research into the challenges faced by Londoners, working closely with out civic partners. The Centre aims to provide opportunities for our staff and students to give back to our city and contribute to its success.  



Our mission is to critically develop interdisciplinary and system wide solutions to institutional reform, policy change and delivery issues, and to creatively enhance the economic potential to deliver social and planetary justice to service users and stakeholders.  



CARES Values and Ethos 





  • Empowering: We design solutions and practices that are based in relational ethics of care, contemporary relational and collaborative management models. In our applied research, we work with our local communities.  




  • Inter-disciplinary: We actively seek to attract colleagues and students from all disciplinary backgrounds and recognise the importance of tackling society’s challenges from multiple perspectives to yield sustainable solutions. 




  • Collaborative: We support collaboration internally and externally and develop a community of practice where researchers at all stages in their careers can thrive. 




  • Social Justice Focused: We focus on addressing systemic problems through empowerment and social justice. 





CARES aims to develop effective methodologies that empower citizens to be part of these systemic changes. We are impact driven and seek to elevate the lived experience or individuals and communities into actionable policy recommendations, at the same time as translating complex policy and frameworks into usable knowledge for community groups and networks.  



The Role 



We need an Administrative Assistant to support the CARES Leadership team (Co-Directors Prof. Diana Stirbu and Dr. Torange Khonsari, and Deputy Director Dr. Stephen Hills) to deliver a complex programme of activities in 2024.  



The Administrative Assistant will help with the following: 




  • Organisation of project activities  


  • Work closely with the leadership team and offer the organisational support needed in programming and delivery of the Centre’s activities. 




  • Organise CARES membership meetings, and events, keep minutes and support follow-up. 




  • Ensure that milestones and deadlines are clear for each member of the leadeeship team. 




  • Ensure that the CARES Teams site, SharePoint and Calendar is well organised.




  • Planning and managing resources  




  • Produce and monitor project Gantt chart and workflows for the various strands of activities of the Centre 




  • Organise and monitor expenses, submitted bids and CARES projects timelines, with direction and supervision from directors. 




  • Communication 







  • Support CARES communication and support stakeholder communication. 




  • Support the development of the CARES website, with basic editing on project pages. 




  • Coordinate CARES newsletter and sharing its content externally 







  • University / School profile 







  • As appropriate, liaise with relevant internal and external contacts/organisations in related areas of CARES Activity. 





Qualifications

Graduate or post-graduate studies



This is a great opportunity for a graduate student who wants to develop their administrative skills. 



Skills

Skills 



We are looking for someone with good skills in working with: 



Microsoft 365 (SharePoint, One Drive, Teams, Outlook, Calendar) 





  • Microsoft Excel 




  • Microsoft Word 




  • Microsoft PowerPoint 





We are looking for: 





  •  good communicator who can take notes and synthesise complex information effectively; 




  • an individual with good organisational and planning skills; 




  • a someone confident in dealing with internal and external stakeholders of the project. 




  • Knowledge in collaborative and participatory methods of engagement





No teaching is required for this role. 



 

MORE JOBS LIKE THIS

THIS ROLE IS NOT SUITABLE FOR CURRENT STUDENTS. Please note that start dates are prospective and subject to change depending on recruitment timeline. 

 

To provide a high level of service to both internal and external customers dealing with a wide range of post-award administration duties. To monitor income and expenditure transactions in order to achieve accuracy of data paramount to providing accurate management information to departments and senior officers. To produce invoices and claims in a timely manner to a wide variety of Research sponsors e.g. Charities, Industry, Government and Research Councils to meet pre-determined deadlines to avoid financial sanctions.

To carry out responsibilities with due regard to the College?s Equal Opportunities & Health & Safety Policies. 

To undertake any other duties as may be reasonable expected by the line manager of Head of Department. 

 

Main duties and responsibilities

 

  • To support the Financial Compliance & Management Officers with the daily running of the section, ensuring that an efficient service to both internal and external customers is maintained. Duties will involve a diverse range of activities dealing with specific sponsor types e.g. Charities, Research Councils, Industry and Government Offices. 
  • The preparation of claims and invoices in a frequency determined by the sponsor, ensuring accuracy of information and reconciling the total value of the claim to the general ledger and making any necessary adjustments in agreement with other central service sections and academic departments. 
  • Responsible for ensuring the daily milestone tasks are completed on Worktribe in order of priority to meet the needs of the sponsor. The efficient timing of invoice and claim submissions is essential to facilitate the College?s cash flow.
  • The continuous process of checking the information held in Agresso in order to ensure the accuracy of the data produced, for both routine and management information reports which are regularly presented to academics, Heads of Department, Senior Officers, and the relevant committees.
  • To produce routine reports as required, from the general ledger and PCB modules in Agresso, for data analysis and the compilation of information to meet departmental and external sponsor requirements.
  • Responsible for dealing with customer enquiries to the Helpdesk promptly to ensure a quick response time and efficient levels of service.
  • To initiate and enter journals onto Agresso relating to internal expenditure transfers and salary re-charges, paying careful attention to accuracy to avoid the misrepresentation of data. 
  • To work closely with the Finance Department to ensure accuracy of research grant expenditure and liaison with the Credit Control Section to assist with the collection of income on research grants and contracts.
  • Ensuring that regular budget/expenditure reports are sent to departments in a timely manner. Monitoring budget control and alerting the relevant departmental administrators and grant holders to significant variances for appropriate action.
  • Maintaining document repository on Worktribe to satisfy both internal and external audit requirements, liaising with departments where necessary to complete this process

 



Qualifications

GCE or equivalent in Maths and English



Skills
AAT or relevant experience
Experience/Knowledge
Knowledge of good accountancy practice
Excellent written and oral communication skills
Solid account office experience
Numerate skills to appropriate level
Knowledge of computerised finance systems
Experience of excel and word
Experience of working with all levels of staff including senior officers
Skills/Abilities
Ability to work under pressure and to meet predetermined deadlines
Ability to work on own initiative in a challenging environment
Ability to liaise credibly and articulately with colleagues at all levels including Sponsors, Funders and Sr. Management.
Ability to build and maintain close working relationships with other administration offices and departmental Research Manager, including Human Resources, Procurement, finance and service departments within QMUL and Barts Health NHS Trust
Other
Flexible and professional approach to work
*The ability to meet UK ?right to work? requirements.

COMPASS-MS Therapist



Qualifications

MSc in Health Psychology



Skills

Experience in CBT therapy

Library Student Ambassadors - six roles available to work 15 hours between February and June 2025 

We are looking for enthusiastic and motivated students - at all levels- to become Library Student Ambassadors to help improve the student experience in the Library. We want to increase the student voice and focus on library developments and improvements that are most important to students.  We need you to tell us!

Library Student Ambassadors will be actively involved in a number of library projects, take part in user experience research or focus groups, attend some Library Working Group meeting, and take forward suggestions for improving and developing library services and help promote library services and resources.

The hours will be worked between 9am and 5pm Monday to Friday and we will try to be flexible around your studies and other commitments.  Some weeks it will be 2 or 3 hours and other weeks, no hours - making a total of 15 hours worked between Feb and June 2025



Qualifications

Current London Met student 



Skills

Excellent communication skills in order to act as a sounding board for ideas, talk to other students, and give suggestions for improvements in Library Services and Special Collections

How to apply - PLEASE send letter of interest

Email Laura Simmons (l.simmons@londonmet.ac.uk), Head of Library Operations, with heading LIBRARY STUDENT AMBASSADOR detailing your course and School and what year you are in and no more than 300 words outlining why you think you would make a good Library Student Ambassador in terms of your skills and interests and a suggestion of one thing you would like to see improved or developed in the library either online or in the physical library.  Thank you!

 

MORE JOBS LIKE THIS