Student Assistant

Job Description

POST/JOB TITLE:            Student Assistant

SCHOOL/DEPT:             Careers, Employability & Skills

NO. OF HOURS IF PT:     26 hours during term time, specific to event dates plus potential additional ad hoc work within Careers Employability and Skills.

Key dates where availability is required are 11th October 2023 (10.00am – 4.00pm) Go Global Fair                                                                            Autumn Careers Fair - 16th October for briefing/Set Up (1.00pm – 5.00pm) and 17th/18th October (9.00am – 5.00pm) on both days.

To support the successful delivery of large-scale Careers Fairs within the University, undertaking promotional and logistical event tasks, with focus on providing an excellent Fair experience for students and employers. Further work in Careers, Employability and Skills may also be offered on an ongoing basis.  


Fair Event Delivery 

  • Work as part of a team to ensure the successful and smooth delivery of a number of central Careers Fairs (Go Global Fair on 11 October and Autumn Careers Fair on 16/17/18 October) 

  • Assist and contribute to a range of promotional efforts for the Fairs, to include: 

  • Distributing fliers and proactively generating interest through discussion with students/other target audience; 

  • Contributing to ongoing review or relevant focus groups, as appropriate. 

  • Provide consistent and high level of customer service at central careers fairs, to include: 

  • Welcoming exhibitors (including employers), staff and students on campus; 

  • Acting as a point of contact and a source of information and guidance; 

  • Registering students; 

  • Guiding exhibitors according to designated seating or floorplans; 

  • Providing directional support as required. 

  • Accurately capture required Fair information, e.g. scanning student attendance, recording feedback and providing update to supervisors as required. 

  • Undertake event set up and tear down tasks as allocated, to include: 

  • Event staging, dressing of exhibitor stalls and positioning of branding collateral at Fair venues 

  • Recording and storing of Fair collateral post event 

  • Undertake any administrative duties in support of careers fairs, e.g.: 

  • Preparing exhibitor welcome packs and other fair papers 

Event Briefing and Training 

  • Undertake and fully participate in all relevant event training, as required. 

  • Attend all individual fair briefing sessions, set-up and tear-down for Fairs, as directed. Key dates where availability is required are – 11 October, 16 October, 17 October, and 18 October 2023 

  • Act as an ambassador and representative of the University at all times when undertaking duties. 

  • Carry out any other duties which are appropriate to the post as may be reasonably requested by a Supervisor. 






  • Previous experience of working in a customer facing environment (face-to-face contact) e.g. could include event venues, bars, clubs or restaurants, this is preferred but not essential 

  • Proven ability to work as part of a team and make a positive and constructive contribution.  

  • Excellent interpersonal skills, including the ability to proactively engage others in promotion of key messages and deal with face-to-face enquiries in a confident, courteous, patient, and professional manner. 

  • Ability to use initiative and be proactive 

  • Provide a high level of customer care 


Part-Time Porter at QBS  - Applicants must be QWORK Compliant 

Availability needed between 08.00 – 18.00 Monday Friday

20 Hours per week

Flexibility is required for evening and weekend work if necessary.


  1. Liaise with Facility and Events Co-Ordinator to provide seamless delivery of classes within the Student Hub, moving partition walls in various spaces to meet timetable requirements.

  2. Re-arrange rooms for meetings, classes, exams, conferences, functions, etc., for internal and external bodies as required.

  3. Provide technical assistance for using equipment, e.g. audio-visual equipment/systems.

  4. Assist with cleaning, storing and restocking teaching equipment, including whiteboards and flipcharts.

  5. As required, assist with the movement of equipment, furniture and posts between buildings on the campus.

  6. Work closely with the reception team and building cleaners/janitor, ensuring all spaces are maintained to the highest possible standard. 


1. Educated to Secondary School level.



1. Educated to Secondary School level.

2. At least 1 year’s work experience in a customer-facing role.

3. Appropriate level of numeracy and literacy skills.

4. Basic knowledge of audio visual equipment.

6. Good communication skills.

7. Good interpersonal skills.

8. Ability to work as part of a team.

9. Casual overtime is available and there is a requirement, from time to time, to work outside normal office hours.


For this role all applicants must be a current Queen's University Belfast student. 

This role promotes and provides administrative and operational assistance for Queen's Sport events and activities. This may include jobs such as

- Social Media Posts

- Operational Set up and support of programmes such as Recreational Soccer Leagues

- Assisting with operational support for Performance Sports Games at Upper Malone Playing Field

- You will be supporting the Queen's Sport Development team in the delivery of their programmes



- No essential qualifications required



- Social Media Training

- Sports Leader/ Coaching Award

- First Aid



- Knowledge and enthusiasm for sport and fitness. 



- Knowledge of Queen's Sport events and Programmes both Participation and Performance

- Experience leading out on a physical activity/ sports programme

For this role all applicants must be a current Queen's University Belfast Student.

This role promote and provide administrative and operational assistance for Active Campus events and activities. This may include jobs such as:

- Social Media Posts

- Operational set up and support of Active Campus programmes and events such as Halloween Dodgeball and Staff Badminton. 

- Assist with Information events about Active Campus both on the Main Campus of QUB and other Queen's Sport sites

Through this role you will be supporting the Participation team of the Queen's Sport Development Team in their delivery of Active Campus Programmes. 



- No Essential qualifications needed



- Social Media Training

Sport Leader/ Coaching Award

- First Aid Training



- Knowledge and enthusiasm for sport and fitness



- Knowledge of Queen's Sport's Active Campus Programme

- Experience in delivering Fitness or Sport Programmes to Adults, Students or Children