Events Operations Assistant

Queen’s Sport and Queen’s GAA wish to appoint a part time GAA Administrative assistant for Queen’s University Belfast. The post holder will assist Queen’s GAA to administer, co-ordinate and support the delivery of Club and Student Development, Events, Participation and Performance programmes, projects and initiatives.

These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post.

Additional information

For more information about Queen's GAA Academy visit www.queensperformancesport.net/sean-oneill-gaa-academy

You can apply for this role online only, via Qwork. Please attach a copy of your CV on you Qwork profile & include a cover letter stating your suitability to the role. Applications should be submitted by 17.00 (UK time) on the 27th October 2023. Interviews will be taking place w/c 30th October 2023. 

To explore the post further or for any queries you may have, please contact: Naomi Campbell, Performance Sport Assistant: - performancesport@qub.ac.uk

This role will be based on up to 15 hours a week from November 2023 to March 2024 (this is a temporary role with the possibility of extension & additional hours). The role will mainly be based between Queen's Sport PEC & Queen's Sport Upper Malone however, some travel may be required.

3 A levels or equivalent

- Excellent planning and organisational skills, with the ability to work accurately, with high attention to detail.

- Experience of working within a team and the ability to work on own initiative to make independent decisions.

- Demonstrable behaviours in line with the University values.

- Experience of involvement in GAA within a university or third level sector

- Well-developed IT and Digital Platform skills including WORD, EXCEL, POWERPOINT, WEB, SOCIAL MEDIA

- Ability and willingness to work unsociable hours, including evenings and weekends

- Available and willing to undertake training necessary for the post

Applications for reasonable flexibility of working hours/working from home to meet the demands of the post will be considered. 

To provide a clerical service within the Office to achieve timely, accurate information and high quality output.

Provide clerical support to produce a range of documents.

Assist in set up of meetings.

Maintain Excel database of all tutors involved in delivery of the undergraduate medical/dental curriculum.  Prepare payment forms.  

Assist in making student payments. 

Compile teaching/timetable information.

General duties as required.

None

Familiar with Microsoft Packages.

Exercise Referral Instructor

The Exercise Referral programme delivered by Queen’s Sport Active Campus in partnership with QUBeWell uses physical activity as a mechanism for treating students who attend the wellbeing services.

 Students who come through the programme are often living with a range of mental health problems, could be suffering from stress and anxiety or have other health needs. This referral programme has shown significant impact on student wellbeing across campus; a combination of structured support within key areas enhance mood, reduce isolation and for many, advances academic performance. We are seeking an Exercise Referral Instructor to inform, encourage, support and signpost clients to the most appropriate form of physical activity. You will be responsible for reviewing personal activity programmes, offering initial consultations, performing progress reviews, and conducting assessments with clients who have been referred from student wellbeing. You will hold a Level 3 Exercise Referral Qualification (or equivalent) and have the ability to build rapport and develop effective working relationships. Hours of work will be variable dependent upon the needs of the business. Hours will be based on the needs and times of the specific referrals.

What does the role entail? As an Exercise Referral Instructor your main duties will include:

· Working with clients with a range of health conditions, ensuring that scheme protocols are adhered to.

· Arranging one-to-one meetings with clients to explore and understand their needs and to agree an appropriately tailored programme.

· Preparing individually tailored fitness programmes for client plans and to provide exercise and lifestyle recommendations; whilst taking into account health conditions and exercise history.

· Reviewing client’s progress through the scheme through regular and structured follow-up meetings; adapting their individual programme as appropriate and ensuring that the consultation structure is maintained throughout the scheme.

· Acquiring knowledge on the facilities and programmes offered by the University in order to provide a holistic approach to clients and to recommend appropriate exercise and lifestyle modifications.

 · Maintaining thorough and accurate patient documentation including notes of meetings, individual programmes and progress for each client; implementing strict data management protocols ensuring compliance with legislation.

· Signposting clients to appropriate exit routes, including those offered by Queen’s Sport.

· Liaising with all parties involved in the scheme, including communicating with Student Wellbeing, regarding any concerns for patient’s wellbeing.

· Ensuring the development of good practice in the delivery of exercise referral programmes by researching evidence regarding exercise and medical conditions.

· Ensuring the safe and proper use of the equipment by clients.

 · Assisting in the evaluation and collection of data from participants in order to monitor and improve the scheme.

· Assisting the Participation Development Officers in preparing cases for funding with relevant partners.

· Working to individual and group key performance indicators (KPI’s) and targets.

· Working within and ensuring adherence to the University’s and Sport and Physical Activity’s Health and Safety and Equality and Diversity policies.

These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post.

Additional information

 For more information about Sport and Physical Activity visit https://www.queenssport.com/sites/QueensSport/StudentSport/ActiveCampus/

You can apply for this role online only, via Qwork. Please attach a copy of your CV on you Qwork profile & include a cover letter. Applications should be submitted by 23.59 (UK time) on the 17th October 2023. Interviews will be taking place on Wednesday 25th October.

To explore the post further or for any queries you may have, please contact: Aidan McGlynn, Sports Development Assistant: - activecampus@qub.ac.uk

This role will be based on upto 10 hours a week from November 2023 to June 2024 (this is a temporary role with the possibility of extension & additional hours). The role will mostly be based between Queen's Sport PEC & Queen's Sport BT1.

What will you bring to the role? As an Exercise Referral Instructor it is essential you will have:

·A Level 2 Fitness Instructor Qualification (or equivalent).

· A Level 3 Personal Trainer Qualification (or equivalent).

· A Level 3 Exercise Referral Qualification (or equivalent).

You may also have (desirable):

· A First aid qualification.

· Mental Health First aid qualification.

· Group exercise class quailifications ie; Indoor Cycling, exercise to music, Kettlebells, Pilates.

What will you bring to the role? As an Exercise Referral Instructor it is essential you will have:

· Experience and knowledge of designing personal programmes, fitness testing and gym inductions.

· Excellent communication skills with the ability to build rapport and develop effective relationships with customers and colleagues.

· An ability to engage and motivate others to achieve goals.

· An ability to maintain patient data and confidentiality.

 · Excellent planning and organisational skills, with the ability to work accurately, with high attention to detail.

· Experience of working within a team and the ability to work on own initiative to make independent decisions.

· Demonstrable behaviours in line with the University values.

You may also have (desirable):

· Experience of working on similar exercise referral schemes.

· Experience of client appraisal and Personal Training.

· Experience of teaching group exercise classes.